Retail Leasing Operations Specialist

Stockdale Capital; Los Angeles (CA); On-site; USD 60,000 - 90,000; Full time

Job summary

Stockdale Capital Partners is seeking a Retail Coordinator to support leasing administration, deal processing, and analytics across the leasing lifecycle. This role involves coordinating LOIs, leases, and amendments, maintaining dashboards, and supporting meetings with tenants and brokers in a fast-paced retail environment.

The candidate should be highly organized, detail-oriented, and able to work both independently and with a team.

Qualifications

• High School Diploma required; Bachelor’s degree preferred in Real Estate, Finance, or related field
• 3–5 years of experience in leasing coordination, real estate administration, or similar support role
• Experience with a retail real estate owner, operator, or brokerage firm strongly preferred
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint
• Experience with Adobe Acrobat, SharePoint, Docusign, and similar document platforms
• Experience with Yardi or similar property management software preferred but not required

Responsibilities

• Maintain organized digital files and document management systems for all leasing documents (LOIs, leases, amendments, related correspondence)
• Assist in preparing, formatting, and processing LOIs, lease agreements, and amendments
• Input and track deal terms in internal software systems
• Prepare leasing packages, presentations, and supporting materials for tenants and brokers
• Coordinate documentation and communication to move deals from negotiation through execution
• Communicate with prospective tenants and brokers to gather information for lease documentation and deal processing
• Research and compile contact information for prospective tenants and retail brands
• Share leasing materials, site plans, and property information with prospective tenants
• Assist with scheduling and preparing leasing meetings with lease plans, market materials, and presentations
• Conduct basic analysis of tenant financial performance including rent structures, occupancy costs, percentage rent, and deal economics
• Maintain and update leasing dashboards, deal trackers, and reporting tools
• Assist with updating monthly leasing reports and merchandising plans
• Track leasing commissions and assist with commission documentation
• Maintain lease covenant reports and assist in monitoring tenant obligations
• Review existing leases and reciprocal easement agreements to identify exclusive use clauses, prohibited uses, and key operating provisions
• Prepare schedules and summaries related to lease provisions for internal review
• Assist with organizing lease abstracts and maintaining lease documentation records
• Coordinate internal property team calls with agendas, materials, and notes
• Maintain organized internal files and document repositories
• Assist with calendar coordination and scheduling for Retail team
• Coordinate travel arrangements and expense reports using Concur
• Organize logistics for industry conferences and meetings
• Provide general administrative support to the Retail team and assist with special projects and reporting

Skills

Organization

Time management

Communication

Detail orientation

Independence

Education

High School Diploma

Bachelor’s degree in Real Estate/Finance (preferred)

Tools

Excel

Word

Outlook

PowerPoint

Adobe Acrobat

SharePoint

Docusign

Yardi (preferred)

Job description

Stockdale Capital Partners is seeking a Retail Coordinator to support leasing administration, deal processing, and analytics across the leasing lifecycle. This role involves coordinating LOIs, leases, and amendments, maintaining dashboards, and supporting meetings with tenants and brokers in a fast-paced retail environment.

The candidate should be highly organized, detail-oriented, and able to work both independently and with a team.