Restaurant Administrative Assistant

MOHI FARMS INC; Morgan Hill (CA); On-site; USD 34,000 - 36,000; Part time

Job summary

MOHI FARMS INC. is seeking a part-time Restaurant Administrative Assistant to provide essential clerical support to senior hospitality leadership and multiple departments at Mohi Farm in Morgan Hill, CA 95037.

The role includes payroll prep, data entry in Paycom, and coordinating events and inventories. The ideal candidate communicates clearly, works well independently or in a team, and can travel to other locations within the portfolio as needed.

Qualifications

• Previous administrative experience is preferred
• Must possess and maintain a valid California driver’s license with safe driving record
• Bilingual in English and Spanish is preferred
• Excellent communication skills and ability to work independently or in a team
• Attention to detail and a high degree of accuracy
• Superior hospitality, organizational, and customer service skills

Responsibilities

• Provide all administrative and clerical support to leadership as needed
• Provide administrative support to food and beverage operations
• Assist with payroll preparation and time punches in Paycom
• Maintain Toast POS updates and menu changes
• Support event workflow, banquets, and catering communications between departments
• Prepare invoices and coordinate with Accounting for timely submission
• Answer phones, emails, and inquiries in a professional manner
• Maintain event calendars and update planning tools and spreadsheets
• Collaborate with event coordinators to schedule consultations
• Keep client and staff files organized and up to date

Skills

Communication skills

Bilingual in English/Spanish (pref)

Attention to detail

Team collaboration

Tools

Paycom

Toast POS

Aisle Planner

Honey Do spreadsheet

Job description

Job Details

Job DetailsJob Location: Mohi Farm - Morgan Hill, CA 95037Position Type: Part TimeSalary Range: $25.00 - $26.00 HourlyJob Shift: DayJob Category: Admin - ClericalInspired and framed by the natural beauty of the central coast region of California, the Léal hospitality group is a one-of-a-kind collection of carefully curated properties located in Morgan Hill and Hollister. The collection represents a dynamic array of urban and rural assets, including restaurants, wineries, event venues, as well as full and select service boutique hotels that are dedicated to creating unique and memorable experiences for our guests. Whether your goal is to spend an evening dining and staying in comfort, hosting a wedding or corporate event for several hundred people, each of our properties delivers the ultimate hospitality experience while inspiring our guests to sip, savor and celebrate all of life's little every day and once in a lifetime special occasions.

The Restaurant Administrative Assistant will use their exceptional organizational sense, time management, and positive interpersonal skills to complete the duties outlined below to support the operation with all administrative tasks.

Essential Responsibilities/Duties

• Provide all administrative and clerical support to the VP of Hospitality, Executive Chef, Director, HR & Payroll, and President as needed
• Provide administrative and clerical support to the food and beverage operations as needed
• Perform administrative duties and functions requiring confidentiality, initiative, and sound decision-making
• Communicate with employees via phone, email, Slack, etc. regarding any pending employee issues, including expiring food handler and responsible beverage serving certificates, work permits, etc.
• Assist with managing employee time punches in Paycom and assist with preparation for payroll processing
• Act as backup for managing the tip pool spreadsheet for the restaurant
• Assist with maintaining Toast POS – make all updates, menu changes, add/delete users
• Assist with the workflow for banquets, transfers, special events, menus, and outside catering communication and documentation between departments to ensure efficiency
• Assist with opening restaurant and bank drops as needed
• Assist with culinary ordering, inventory, etc.
• Create staff training programs, SOPs, etc.
• Process and code invoices to be submitted to Accounting in a timely manner
• Answer phones, take messages, and emails, and respond to customer inquiries in a friendly, upbeat, prompt, and professional manner
• Assist with updating and maintaining events through Aisle Planner and Honey Do spreadsheet as needed
• Assist management with keeping event calendars up to date at all times
• Collaborate with event coordinators to schedule consultations
• Maintain an organized log to track the status of each client file
• Keep management apprised of all employee and/or client issues as soon as they arise
• Complete all assigned projects on time, with clear communication regarding deadlines and workload.
• Any other tasks or projects as requested by any member of management.

QualificationsRequired Education, Knowledge, Skills, and Competences

• Previous administrative experience is preferred
• Will be required to travel to other locations within the portfolio on an occasional basis, including starting your shift at different properties.
• Possess and maintain a valid California driver's license with a safe and satisfactory driving record
• Excellent communication skills and ability to work both independently and in collaborative/cross-functional team settings, with and without supervision
• Bilingual in English and Spanish is preferred
• Desire to have a direct hand in transforming and growing our brand
• Attention to detail and a high degree of accuracy
• Exceptional written and verbal communication skills, including positive interpersonal skills
• Maintain a neat and well-groomed appearance, including adherence to department dress code
• Must possess superior hospitality, organizational, and customer service skills.
• Ability to effectively deal with internal and external customers, some of whom will require high levels of patience, tact, and diplomacy to defuse anger, collect accurate information, and resolve conflicts.
• Ability to work cohesively with co-workers as part of a team
• Practice safe working habits and take appropriate breaks and lunch periods in a timely manner
• Able to work under pressure and remain calm to resolve problems using good judgment