Restaurant Accounting & Financial Operations Coordinator

The Popal Group; Washington; On-site; USD 55,000 - 65,000; Full time

Job summary

The Popal Group in Washington, DC is seeking a Restaurant Accounting & Financial Operations Coordinator to own the financial workflow for a group of restaurants and related entities. This hands-on role reports to the CFO and collaborates with restaurant managers, vendors, bookkeepers, and office staff to ensure accurate processing, reconciliation, reporting, and finalization of financial items.

You will manage invoices via MarginEdge, reconcile cash and deposits, handle reimbursements, and

Qualifications

• At least two years of experience in bookkeeping, accounting support, accounts payable, or a similar position.
• Restaurant, hospitality, or multi-location experience strongly preferred.
• Experience reconciling cash deposits, credit cards, vendor statements, and supporting documentation.
• Strong working knowledge of Excel and/or Google Sheets.
• Experience with MarginEdge or a similar restaurant accounting platform is preferred.
• Familiarity with restaurant POS systems and financial reporting is a plus.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage deadlines across several restaurants and legal entities.
• Clear and professional written and verbal communication skills.
• Ability to identify and elevate missing payments, inconsistencies, or other financial concerns without waiting to be asked.
• Comfortable handling confidential financial information, cash records, and sensitive company documentation.
• Dependable, proactive, and able to take full ownership of assigned responsibilities.

Responsibilities

• Process and code invoices; upload into MarginEdge promptly and accurately.
• Review invoice coding, categorizations, and supporting documentation.
• Complete assigned invoice approvals according to weekly deadlines.
• Monitor vendor accounts and respond to vendor correspondence within one business day.
• Investigate missing invoices, credits, duplicate charges, past-due balances, and payment discrepancies.
• Process reimbursements through MarginEdge and upload supporting documentation.
• Prepare weekly restaurant Profit & Loss reports and update food-sales budgets.
• Assist with month-end documentation and accounting packets.
• Distribute monthly petty-cash forms and reporting materials to restaurants.
• Serve as the primary office contact for assigned restaurants and entities.

Skills

Bookkeeping

Accounts payable

Detail oriented

Communication

Deadline management

Confidential info handling

Tools

MarginEdge

Excel

Google Sheets

Job description

Overview:

The Popal Group is a family-owned Washington, DC restaurant group behind Lapis, Lutèce, Pascual, Maison Bar à Vins, Berliner, La’Pop, and 1819 Events & Catering.

We are seeking an organized, dependable, and detail-oriented Restaurant Accounting & Financial Operations Coordinator to join our office team. This position will oversee the complete financial workflow for an assigned group of restaurants and related entities.

This is a hands-on role requiring strong follow-through, accuracy, and communication. The ideal candidate understands that the job does not end when an invoice or document is received. They will take ownership of each item through processing, reconciliation, reporting, filing, and final completion.

The position reports directly to the CFO and works closely with restaurant managers, vendors, bookkeepers, and other members of the office and operations teams.

Key Responsibilities

Restaurant and Vendor Accounting:

• Collect physical invoices from assigned restaurants and process invoices received electronically
• Upload invoices into MarginEdge promptly and accurately
• Review invoice coding, categorizations, and supporting documentation
• Complete assigned invoice approvals according to weekly deadlines
• Monitor vendor accounts and respond to vendor correspondence within one business day
• Investigate missing invoices, credits, duplicate charges, past‑due balances, and payment discrepancies
• Process new vendor applications and assist with vendor account setup
• Maintain accurate digital and physical financial records

Cash and Deposit Reconciliation:

• Receive and review weekly cash packets from assigned restaurants
• Reconcile restaurant deposits against POS reports, cash records, and bank activity
• Review petty‑cash sheets and supporting receipts
• Identify discrepancies and communicate directly with restaurant management
• Escalate unresolved or significant financial concerns to the CFO promptly

Credit Cards and Reimbursements:

• Complete weekly credit‑card reconciliations
• Verify that scheduled payments have posted and investigate outstanding balances or missed payments
• Follow up with managers regarding missing receipts or incomplete documentation
• Process reimbursements through MarginEdge
• Upload all reimbursement documentation to the appropriate digital files

Financial Reporting and Bookkeeping Support:

• Prepare weekly restaurant Profit & Loss reports
• Update food‑sales and food‑budget worksheets
• Complete all assigned bookkeeper task‑list items
• Assist with month‑end documentation and accounting packets
• Distribute monthly petty‑cash forms, accounting documents, and reporting materials to assigned restaurants
• Maintain clear records so financial information can be easily reviewed and referenced later

Office and Administrative Responsibilities:

• Serve as the primary office contact for assigned restaurants and entities
• Communicate regularly with restaurant managers regarding missing invoices, receipts, cash packets, and other required documentation
• Assist with office organization, filing, mail distribution, and supply ordering
• Prepare meeting spaces for weekly operational meetings as needed
• Cross‑train with other office team members and provide coverage during vacations or absences
• Complete additional administrative and financial projects assigned by the CFO

Qualifications

• At least two years of experience in bookkeeping, accounting support, accounts payable, financial operations, or a similar position
• Restaurant, hospitality, or multi‑location business experience strongly preferred
• Experience reconciling cash deposits, credit cards, vendor statements, and supporting documentation
• Strong working knowledge of Excel and/or Google Sheets
• Experience with MarginEdge or a similar restaurant accounting platform is preferred
• Familiarity with restaurant POS systems and financial reporting is a plus
• Strong organizational skills and exceptional attention to detail
• Ability to manage deadlines across several restaurants and legal entities
• Clear and professional written and verbal communication skills
• Ability to identify and elevate missing payments, inconsistencies, or other financial concerns without waiting to be asked
• Comfortable handling confidential financial information, cash records, and sensitive company documentation
• Dependable, proactive, and able to take full ownership of assigned responsibilities.
• Upload invoices into MarginEdge promptly and accurately
• Review invoice coding, categorizations, and supporting documentation
• Complete assigned invoice approvals according to weekly deadlines
• Monitor vendor accounts and respond to vendor correspondence within one business day
• Investigate missing invoices, credits, duplicate charges, past‑due balances, and payment discrepancies
• Process new vendor applications and assist with vendor account setup
• Maintain accurate digital and physical financial records

Compensation

The anticipated salary range for this position is $55,000–$65,000 annually. Final compensation will be based on the candidate’s relevant accounting experience, restaurant or hospitality background, technical skills, and ability to independently manage a multi‑location workload.

The Popal Group is an equal‑opportunity employer. We value professionalism, accountability, collaboration, and respect throughout our restaurants and office.

Compensation: Salary ($55,000.00 - $65,000.00)