Respiratory Operations Specialist (PFT) – Day Shift

Northwestern Medicine group; Chicago (IL); On-site; USD 34,000 - 48,000; Full time

Job summary

Northwestern Medicine is seeking an experienced Respiratory Operations Coordinator to provide higher-level operations and admin support within the department. The role covers staffing, scheduling, onboarding, logistics and IT requests, requiring strong organization, communication, and MS Office proficiency.

The position emphasizes collaboration with service-line leadership and cross-campus coordination, with a focus on confidentiality and efficient office management.

Qualifications

• Associates Degree or equivalent plus 3-5 years experience in a business office with a strong emphasis on database management and customer service.
• Proficiency in Microsoft Office, Word, PowerPoint and Excel.
• Ability to organize and think independently.
• Excellent interpersonal skills.
• Analytical and critical thinking skills.

Responsibilities

• Assists with payroll processing (timecard changes, PTO requests).
• Establishes and implements processes/procedures for operational management of the office.
• Staff schedule management and related processes (generating schedules, entering schedule changes).
• Initiates and coordinates new hire onboarding (paperwork, IT access, uniforms, lockers, pagers).
• Tracks and maintains compliance and CPR/certifications for office.
• Manages documentation required for accreditation and societies.
• Maintains inventory of office supplies and forms.
• Plans meetings, room scheduling, signage, catering, and support for projects/meetings.

Skills

Analytical thinking

Interpersonal skills

Independent thinking

Organizational skills

Education

Associates degree or equivalent

Bachelor’s degree option

Tools

Microsoft Office

Word

PowerPoint

Excel

Job description

Northwestern Medicine is seeking an experienced Respiratory Operations Coordinator to provide higher-level operations and admin support within the department. The role covers staffing, scheduling, onboarding, logistics and IT requests, requiring strong organization, communication, and MS Office proficiency.

The position emphasizes collaboration with service-line leadership and cross-campus coordination, with a focus on confidentiality and efficient office management.