Resource Support Assistant

Seyfarth Shaw LLP; Sacramento (CA); On-site; USD 53,000 - 63,000; Full time

Benefits offered by this job

Paid time off

Medical/dental/vision insurance

401(k)

Job summary

Seyfarth Shaw LLP in Sacramento, CA is seeking a Resource Support Assistant to back up attorneys and staff with administrative and document-management tasks.

You will support time entry, conflict checks, and travel arrangements, while maintaining meticulous records and assisting with discovery and billing processes. This role emphasizes accuracy, teamwork, and client-focused service.

Qualifications

• High School Diploma or Equivalent required; professional services experience preferred.
• 1–3 years in a law firm or professional services environment strongly preferred.
• Proficiency with Outlook, Excel and PowerPoint; ability to learn new software.
• Strong written and verbal communication and attention to detail.
• Ability to handle confidential information and manage multiple tasks.

Responsibilities

• Download and save court ECF filings using firm naming conventions.
• Assist with administrative projects including document management.
• Convert documents, perform text replacements, and run comparisons.
• Support attorney time entry, check requests, and conflicts intake.
• Coordinate attorney travel and assist with billing edits for client guidelines.
• Maintain physical and electronic records using IRM and organize case docs.
• Prepare discovery documents for depositions, mediations, hearings.
• Conduct research on people, companies, and legal issues as needed.
• Assist with back-up coverage for Office Services and Reception.

Skills

Interpersonal skills

Written communication

Attention to detail

Time management

Organizational skills

Problem solving

Teamwork

Customer service orientation

Education

High School Diploma or Equivalent

Tools

Outlook

Excel

PowerPoint

Job description

Why Seyfarth

At Seyfarth, we understand that great people are the key to our success, and we provide the opportunities to match. If you join us, you'll work with state-of-the-art technology in a friendly and professional environment, and we will continue to invest in your professional development. If you want the freedom to grow at a firm that is invested in your future, keep reading.

The Opportunity

As the Resource Support Assistant, you will provide support to a high performing team of attorneys and staff. You will report to the Office Administrator and work closely with other teams to provide an integrated range of service, providing customer-focused, effective support on a variety of tasks.

The Day-To-Day

Responsibilities may include but are not limited to:

• Download and save court ECF Filings using firm naming conventions
• Assist with various administrative projects including uploading and saving documents in electronic document management system.
• Convert documents, replace text, run document comparisons
• Assist with attorney time entry, check requests, and conflicts/new matter intake.
• Handle attorney travel arrangements.
• Assist attorneys with first draft of billing edits to ensure compliance with client billing guidelines.
• Maintain physical and electronic records using IRM.
• Manage case records, including organizing, indexing and compiling documents for print records and electronic databases
• Review, organize and help prepare discovery documents for use at depositions, mediations and hearings, and to provide to opposing parties
• Conduct research about people, companies, law firms, emerging legal issues, court records, and news publications
• Handle bates labeling, bates keys, and related tasks; help manage voluminous client documents.
• Provide back-up coverage for Office Services and Reception, and other departments as requested
• Assist with other tasks and projects as requested

You Have

• High School Diploma or Equivalent Experience
• 1-3 years of experience in a law firm or professional services environment strongly preferred.
• Knowledge of relevant firm computer software programs (e.g., Outlook, Excel, PowerPoint), with the ability to learn new software and operating systems
• Demonstrates effective interpersonal and communication skills, both verbally and in writing
• Demonstrates close attention to detail
• Ability to handle sensitive matters and maintain confidentiality
• Ability to handle multiple assignments and shifting priorities
• Ability to organize and prioritize work
• Ability to work well in a demanding and fast-paced environment
• Ability to work independently as well as effectively within a team
• Demonstrates a commitment to quality of finished product
• Ability to problem solve
• Ability to communicate effectively verbally and in writing, as appropriate for the needs of the audience (clients, internal and external resources)
• Strong customer service orientation

What We Provide

Seyfarth provides competitive salary and benefits at all levels, and our culture embraces the entrepreneurial spirit of its professionals like no other firm. Our professional staff are a collaborative team, helping to define the unique client experience offered by the firm. We understand that it takes more than attorneys to build a successful legal practice; everyone participates in our commitment to excellence.

More About Seyfarth

With approximately 1,000 lawyers across 19 offices, Seyfarth Shaw LLP provides advisory, litigation, and transactional legal services to clients worldwide. Learn more about The Seyfarth Experience at www.seyfarth.com/careers/.

Seyfarth Shaw is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, military and veteran status, gender identity or expression, genetic information, change of sex or transgender status, genetic information or any other basis protected by federal, state or local law.

If you would like more information about your EEO rights as an applicant under the law, please click EEO is the LAW and the Supplement poster through the following link: https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Location Specific Language

Pursuant to the Fair Chance Initiative for Hiring Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

The salary range for this role is$53,000 to $63,000 annually, which is based on a 40-hour work week. This range is only applicable for jobs to be performed in Sacramento. This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s pay within the salary range will be based on numerous factors including, but not limited to, relevant education, qualifications, experience, skills, and business or organizational needs. This job is also eligible for an annual merit increase and bonus pay.

We offer a comprehensive package of benefits including paid time off, medical/dental/vision insurance, and 401(k).

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This position is based in Sacramento, CA 95814