Resource Management Assistant

USDA Animal and Plant Health Inspection Service (APHIS); Ames (IA); On-site; USD 51,000 - 66,000; Full time

Job summary

USDA APHIS in Ames, IA is seeking a GS-7 administrative support specialist to assist managers with staff data, payroll, and recruitment coordination. This full-time position requires organizing information, processing personnel actions, and providing new employee orientation as part of the HR team.

The role emphasizes accuracy, customer service, and knowledge of federal regulations. The successful candidate will work under APHIS's mission to protect animal and plant health while supporting

Qualifications

• One year of specialized experience equivalent to GS-06 in administrative coordination.
• Experience maintaining staffing statistics and personnel records.
• Familiar with federal HR procedures and Civil Service rules.

Responsibilities

• Serve as a technical resource on staffing and payroll processes.
• Coordinate recruitment activities and review personnel requests.
• Assist with new employee orientation and benefits explanations.
• Respond to inquiries about applications and Civil Service procedures.

Skills

Coordinating administrative processes

Maintaining admin data

Regulatory information research

Administrative procedure improvement

Job description

Find Your Future With Us at USDA – Animal Plant Health Inspection Service

As part of the administrative support team, you will perform specialized duties in a program area involving a wide variety of problems or situations; develop information, identify interrelationships, and take actions consistent with objectives of the function or program are served.

Qualifications

Applicants must meet all qualifications and eligibility requirements by the closing date of the announcement, including specialized experience and/or education, as defined below. FOR THE GS-07 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-06 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates: Coordinating overall administrative processes for an office in accordance with organizational guidelines. Maintaining and compiling a variety of administrative information into tables, charts, and reports. Researching and providing information to employees on regulations of administrative actions. Recommending new administrative procedures to facilitate changing program expectations. Note: There is no education substitution for this grade level. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Major Duties

The duties may include, but are not limited to:Serves as a technical resource to the managers of VS for administrative and staffing issues by keeping current staffing statistics for each area, and keeping staffing and organizational information up-to-date.Coordinates recruitment activities by reviewing personnel requests to determine the nature of staffing or other action required and sources of candidates.Serves as liaison between HRD and local management when filling positions.Respond to employment information to inquiries regarding such matters as the status of recruitment, procedures for filing applications, interviewing processes, and procedures for obtaining Civil Service ratings for the positions of interest.Submits a full range of recurring personnel actions for WG, GS, SES and SL positions, including various types of appointments, separations, promotions, changes to lower grade, transfers, within grade increases or extensions of appointment.Submits a full range of payroll documents (e.g. change of address, tax forms, health benefits, Within-Grade-Increases/WGI's).Provides new employee orientation and assists new employees in completion of forms related to appointment, administers oath of office, explains pay rate, explains employee benefits, explains accrual of annual and sick leave, etc.

Position Start Date

11/05/2026

Position Close Date

11/12/2026

Salary Offered

50869 - 66132 USD Per Year

Why Join Us

You can make a difference! The U.S. Department of Agriculture's (USDA) Marketing and Regulatory Programs (MRP) needs bright, energetic and committed professionals to facilitate the domestic and international marketing of U.S. agricultural products and to protect the health and care of animals and plants in the United States. We operate in domestic and global markets. Be part of an organization that protects the health and agriculture of the American people. Join our team! To learn more about what it's like to work at the Animal and Plant Health Inspection Service, what the agency does, and the types of careers, please visit the APHIS careers site. APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. For details click: APHIS Emergency Response