Resource Center Paralegal

Simpson Thacher & Bartlett; New York (NY); On-site; USD 60,000 - 70,000; Full time

Job summary

Simpson Thacher & Bartlett LLP in New York invites applications for a Resource Center Paralegal to support attorneys with case management, document preparation, and research.

The role requires a Bachelor's degree and notary certification within three months. Strong MS Office skills, proofreading, and exceptional client service are essential. Salary range is $60,000–$70,000 and non-exempt overtime eligible.

Qualifications

• Bachelor’s degree required.
• Notary certification must be completed within three months of hire.
• Paralegal experience preferred.
• Knowledge of Adobe products, iManage, and Litera preferred.
• Strong organizational and document management skills.

Responsibilities

• Coordinate work with department members and collaborate with other administrative departments to support attorneys with day-to-day stages of case management.
• Create and revise legal documents to the Firm’s specifications using the Firm’s latest software and MS Office tools.
• Perform research using electronic research tools and other legal reference materials.
• Organize and coordinate documents including but not limited to closing and pre-closing assistance (e-binders, signature packet prep, indexing); cross-referencing and page checks; research; proofreading.
• Maintain databases in accordance with requirements, assuring ongoing ability to access, edit, research, and accurately report data as required.
• Maintain an accurate diary log of all work performed.
• Scan documents, convert documents from Word or jpeg to PDF, split mail merge documents, create closing sets. Prepare document comparisons (Litera/redlines).
• Coordinate document printing and courier deliveries; perform internal or hand deliveries when required, including collateral to other firms.
• Run machine translations.
• Combine side letters and other documents in Word and PDF.
• Perform notary duties.
• Provide front desk coverage when required to convey information to requestors and/or direct callers to the appropriate services or resources and to coordinate work requests with team members.
• Work overtime or flexible schedule as required to meet deadlines and provide department coverage.
• Perform other duties as assigned.

Skills

Verbal & written communication

Customer service

Telephone etiquette

Professional communication

Proofreading

Interpersonal skills

MS Office

Basic math

Attention to detail

Teamwork

Analytical & problem-solving

Discretion with confidential info

Priority & time management

Client focus

Education

Bachelor’s degree

Notary certification (within 3 months)

Tools

Adobe products

iManage

Litera

Job description

Job Summary & Objectives

The Resource Center Paralegal is responsible for specifically delegated substantive legal administrative and document-related tasks for which attorneys are responsible. This role provides a full range of support to attorneys Firm-wide with case management, documents, indexing, filing and other applications necessary to assist attorneys in executing these functions so they may focus on client services.

Essential Job Duties & Responsibilities

• Under the direct supervision of the Resource Center Manager, coordinate work with department members and collaborate with other administrative departments to support attorneys with day-to-day stages of case management

• Create and revise legal documents to the Firm’s specifications using the Firm’s latest software and MS Office tools

• Perform research using electronic research tools and other legal reference materials

• Organize and coordinate documents including but not limited to closing and pre-closing assistance (e-binders, signature packet prep, indexing); cross-referencing and page checks; research (internet research, SEC searches); proofreading; definitions checks

• Maintain databases in accordance with requirements, assuring the ongoing ability to access, edit, research, and accurately report data as required

• Maintain an accurate diary log of all work performed

• Scan documents, convert documents from Word or jpeg to PDF, split mail merge documents, create closing sets. Prepare document comparisons (Litera/redlines)

• Coordinate document printing and courier deliveries (FedEx, UPS); and will perform internal or hand deliveries when required, including collateral to other firms

• Run machine translations

• Combine side letters and other documents in Word and PDF

• Perform notary duties

• Provide front desk coverage when required to convey information to requestors and/or direct callers to the appropriate services or resources and to coordinate work requests with team members

• Work overtime or flexible schedule as required to meet deadlines and provide department coverage

• Perform other duties as assigned

Education

• Bachelor’s degree

• Notary certification (must complete within three months of hire)

Preferred

• Paralegal experience

Skills and Experience

• Ability to clearly present information verbally and in writing

• Exceptional customer service skills and a commitment to providing excellent service

• Strong telephone etiquette and customer service abilities

• Ability to communicate in a clear and professional manner

• Ability to proofread documents for quality and accuracy

• Excellent interpersonal skills and a commitment to teamwork, collaboration, and professionalism

• Intermediate knowledge of MS Office Suite

• Basic math skills: addition, subtraction, multiplication and division

• Strong attention to detail with an emphasis on quality and accuracy

• Commitment to providing excellent work product

• Ability to work collaboratively in a team environment

• Strong analytical and problem-solving skills

• Commitment to discretion when working with sensitive and confidential information

• Ability to effectively prioritize, plan work activities and meet competing deadlines in a fast-paced, deadline-driven environment

• Client focused with the ability to quickly develop organizational astuteness and produce work within the attorneys’ and clients’ parameters and in support of the Firm’s guidelines and corporate branding

Preferred

• Knowledge of Adobe products, iManage, and Litera

• 2-4 years of relevant experience in a center-based environment

Salary Information

NY Only: The estimated base salary range for this position is $60,000 to $70,000 at the time of posting.

The actual salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location in which the applicant lives and/or from which they will be performing the job. This role is non-exempt meaning it is overtime pay eligible.

Simpson Thacher will not sponsor applicants for work visas for this position.

Privacy Notice

For information about how Simpson Thacher & Bartlett LLP collects and processes your personal information, please refer to our Privacy Notice available at https://www.stblaw.com/other/privacy-notice.

Simpson Thacher & Bartlett is committed to a collegial work environment in which all individuals are treated with respect and dignity.The Firm prohibits discrimination or harassment based upon race, color, religion, gender, gender identity or expression, age, national origin, citizenship status, disability, marital or partnership status, sexual orientation, veteran’s status or any other legally protected status. This Policy pertains to every aspect of an individual’s relationship with the Firm, including but not limited to recruitment, hiring, compensation, benefits, training and development, promotion, transfer, discipline, termination, and all other privileges, terms and conditions of employment.

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