Resort Front Desk Agent- WS

Lemonjuice Capital & Solutions; Longboat Key (FL); On-site; USD 19,000 - 30,000; Full time

Benefits offered by this job

Benefits package

Job summary

Cunningham – White Sands in Longboat Key, FL is seeking a welcoming Front Office team member for year-round, full-time work. You will handle check-ins/outs, room assignments, and guest questions, with 8-hour shifts from 8AM to 4PM and Saturdays required.

Join a team offering a robust benefits package; we value clear communication, punctuality, and a guest-centric approach. Prior front desk experience is helpful, high school or equivalent required.

Qualifications

• High school diploma or G.E.D.; or one year related experience and/or training; or equivalent combination of education and experience
• Vocational School Degree or Business Certification.

Responsibilities

• Processes guest check-ins and check-outs, assigns rooms, and handles late check-out requests.
• Secures payment, activates/reissues room keys, and verifies guest identity.
• Ensures rates match codes and documents exceptions; communicates with staff for room status.
• Answers guest questions, provides directions, and delivers messages with courtesy.
• Coordinates with Housekeeping to track room readiness and guest concerns.
• Handles banking, payment processing, and all guest payments types.
• Records accidents, maintains confidentiality, and upholds company policies.
• Maintains professional appearance and supports team goals; responds to associate concerns.

Education

High school diploma or G.E.D.; or one year related experience and/or training; or equivalent combination of education and experience

Job description

Looking for a welcoming, team-oriented candidate to join our Front Office team at one of our Cunningham branded properties: White Sands in Longboat Key, FL!

Work Type: Full-time. Hourly. Year-Round.

Work Schedule: 40 hours a week. 8-hour shifts.

Work Hours: 8AM-4PM.

Must be available to work on Saturdays.

Robust benefits package available.

Position Summary

Processes all guest check-ins, check-outs, room assignments, and room change/late check-out requests. Secures payment; activate/reissue room keys. Ensures rates match established codes, and document exceptions. Communicates to appropriate staff when guests are waiting for an available room. Advises guest of messages. Clears departures in computer system. Coordinates with Housekeeping to track room status and guest concerns. Files guest paperwork or documentation. Operates telephone switchboard station. Runs and checks daily reports, contingency lists, and credit card authorization reports. Supplies guests with directions and information. Answers, records, and processes all guest calls, requests, questions, or concerns; follow up to ensure each has been met to guests’ satisfaction. Counts and secures bank at beginning and end of shift. Processes all payment types, vouchers, paid-outs, charges, and provide change.

Reports accidents, injuries, and unsafe work conditions to manager; and complete safety training and certifications. Follows all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Welcome and acknowledge all guests according to company standards, anticipate and address guests’ service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Speak with others using clear and professional language, prepare and review written documents accurately and completely, and answer telephones using appropriate etiquette. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other associates. Comply with quality assurance expectations and standards. Perform other reasonable job duties as requested by Supervisors.

Key Duties/Accountabilities

• Answers telephones using appropriate etiquette including answering the phone within 3 rings, answering with a smile in one's voice, using the callers' name, transferring calls to appropriate person/department, requesting permission before placing the caller on hold, taking, and relaying messages, and allowing the caller to end the call.
• Speaks to guests and co-workers using clear, appropriate, and professional language.
• Discusses work topics, activities, or problems with coworkers, supervisors, or managers discreetly and quietly, avoiding public areas of the property.
• Talks with and listens to other associates to effectively exchange information.
• Exchanges information with other associates using electronic devices (e.g., pagers and two-way radios, email).
• Activates room keys using electronic key machine and reissue new room keys to guests as necessary (e.g., lost key) by verifying guest identity and using electronic key machine.
• Ensures rates match market codes and that any exceptions are documented and include an explanation.
• Secures valid form of payment (e.g., credit card, cash) prior to issuing room key.
• Processes all guest check-ins by confirming reservations in computer system verifying guest identity, requesting form of payment, assigning room, and issuing room key in accordance with property policies and procedures.
• Processes all check-outs including express check-outs, resolving any late and disputed charges, settling account, retrieving room key, and requesting comments on guest's stay.
• Accommodates requests for room changes when possible.
• Communicates to appropriate staff that there are guests that are waiting for an available room.
• Verifies and adjusts billing for guests. Sets up accurate accounts for each guest upon check-in according to their requirements (i.e., shares, separate room/tax/incidentals, comp).
• Assigns room according to guest request and preferences whenever possible.
• Informs guest of any messages (e.g., voicemail, mail, faxes) received for them, and send to room if required.
• Keeps track of changes in room status (e.g., early check-out, late check-out, room transfer, unexpected stay over) for Housekeeping.
• Clears departures in computer system to document that rooms are no longer occupied.
• Coordinates with Housekeeping to track readiness of rooms for check-in and to report guest concerns.
• Reviews requests for late check-outs and approve according to occupancy.
• Files guest paperwork or documentation.

Preferred Qualifications

• High school diploma or G.E.D.; or one year of related experience and/or training; or equivalent combination of education and experience
• Vocational School Degree or Business Certification.

Company Culture

• Celebrate Success
• Strive for Excellence
• Seek to Understand
• Adapt Quickly
• Tell the Truth
• Change Champions
• Human Centric