Resolutions Writer and Program Coordinator

Virginia Information Technologies Agency - DHRM; Richmond (VA); Hybrid; USD 50,000 - 55,000; Full time

Job summary

Division of Legislative Services is seeking a Resolutions Writer and Program Coordinator for a full-time, salaried role with state benefits. The candidate drafts clear resolutions, researches topics, and coordinates with legislative patrons under tight deadlines.

Partial remote work with limited in-office requirements is available, with support for commissions between sessions. The role emphasizes accurate wording, research rigor, and the ability to manage high-volume requests around the General

Qualifications

• Strong, concise writing with correct English mechanics and syntax.
• Ability to research individuals, organizations, and historical events quickly and accurately.
• Meticulous attention to names, titles, dates, and factual accuracy.
• Ability to work extended and weekend hours during General Assembly sessions.

Responsibilities

• Draft commending and memorial resolutions for House and Senate per established format.
• Research individuals, organizations, events, or achievements to ensure accuracy.
• Communicate with legislators and staff to gather information and confirm details.
• Manage high volume of resolution requests with tight turnaround times.
• Provide staff support for interim legislative commissions; schedule meetings and prepare materials.
• Conduct legal and legislative research in support of resolution drafting.

Skills

Strong writing

Research skills

Attention to detail

Time management

Organizational skills

Interpersonal communication

MS Office proficiency

Customer service orientation

Education

Bachelor's degree in English, Journalism, Communications, Political Science, Writing, or related field

Tools

Microsoft Office

Job description

Title

Resolutions Writer and Program Coordinator

Hiring Range

$50,000-55,000 based on experience

Agency

Div of Legislative Services

Location

General Assembly Building

Agency Website

https://dls.virginia.gov/

Job Summary

The Division of Legislative Services is hiring a Resolutions Writer and Program Coordinator. This is a full-time, salaried position with state benefits. The ideal candidate is a strong, efficient writer who can draft clear, accurate, and appropriate commending and memorial resolutions under tight deadlines; has excellent research skills and an eye for detail; and can manage a high volume of requests during the General Assembly's regular and special sessions. This position will also provide organizational and logistical support to legislative commissions between sessions. This is a partially remote position with limited in-office requirements.

Essential Functions

• Draft commending and memorial resolutions (typically one to two pages) for the House of Delegates and Senate at the request of individual members of the General Assembly, following the agency's established format and drafting conventions.
• Research the individuals, organizations, events, or achievements being honored or memorialized to ensure resolutions are accurate, complete, and appropriately worded.
• Communicate with legislative patrons and their staff to gather information, clarify requests, and confirm details before finalizing resolutions.
• Manage a high volume of resolution requests and meet fast turnaround times, particularly ahead of and during regular sessions of the General Assembly (typically January through March) and during special sessions, which may occur other times of the year on short notice.
• Provide staff support for one to two interim legislative commissions, including scheduling meetings and presenters, preparing agendas and meeting materials, and attending meetings.
• Conduct legal and legislative research in support of resolution drafting and commission work.
• Perform additional tasks as assigned.

Required Skills/Abilities

• Strong, concise writing skills and mastery of correct English mechanics, grammar, and syntax.
• Ability to research individuals, organizations, and historical events quickly and accurately, often under time pressure.
• Meticulous attention to detail, particularly with names, titles, dates, and factual accuracy.
• Ability to work extended and weekend hours as needed during sessions of the General Assembly.
• Strong organizational skills.
• Excellent interpersonal and communication skills, with the professionalism and discretion needed to work directly with legislators, legislative staff, and commission members.
• Ability to manage a high volume of requests while meeting deadlines.
• Ability to work diligently, both independently and collaboratively, to anticipate and solve problems.
• Proficiency in Microsoft Office programs.
• A positive, enthusiastic attitude and customer service orientation.

Education and Experience

• A degree in English, Journalism, Communications, Political Science, Writing, or another relevant field.
• Minimum of one year of relevant experience (can include freelance, legislative, or government experience).
• Experience in a deadline-driven writing/editorial environment preferred.

Pay Range

$50,000-55,000 based on experience

Contact Information

Name: Eleni Georgiou

Email: [e-mail]