Residential Department Coordinator

DH Pace Company, Inc.; Nashville (TN); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Comprehensive medical, dental, and eye

Paid time off and holidays

Life insurance

401(k) with employer match

HSA and FSA options

Voluntary benefits

Employee discounts

Annual performance reviews

Job summary

Overhead Door Company of Nashville, a DH Pace Company, Inc. is seeking a Department Coordinator to efficiently align field technicians with customer needs, manage service tickets, and support billing and estimating activities.

The role emphasizes strong communication, organization, and problem solving in a fast-paced environment. The ideal candidate will coordinate schedules, ensure payments before job completion, and assist with reporting and customer documentation.

Qualifications

• Must have excellent communication skills and be customer service focused.
• Strong time management and organizational abilities; ability to multi-task in a fast-paced environment.
• Experience in dispatch or high-volume administrative roles is a plus.

Responsibilities

• Schedule technicians to customer job sites and finalize details for processing.
• Ensure COD payments are collected prior to job completion.
• Maintain technician schedules and align tickets for materials, billing and closures.
• Run and manage department reports to meet customer expectations.
• Assist with billing paperwork and create service tickets; coordinate with estimating team on quotes.
• Support field techs with troubleshooting and problem solving; provide accurate work orders and warehouse pick lists.
• Perform other duties as assigned.

Skills

Communication skills

Time management

Multi-tasking

Customer service

Professionalism

Dispatch experience

Tools

Microsoft Office

Job description

Why DH Pace?

The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100th anniversary in business.

Why DH Pace?

The DH Pace Company is a family-owned and privately held business with annual sales over $1 billion through 60+ offices located across the continental United States. The Company is an industry leader in the distribution, installation, maintenance, and repair of a complete range of commercial, industrial, and residential door, docking and security products. In 2026, DH Pace is celebrating its 100th anniversary in business.

Overhead Door Company of Nashville™, a DH Pace Company, Inc.

is seeking to hire a Department Coordinator in our Nashville, TN office! This individual will effectively coordinate field employees to provide service to the customer’s satisfaction. If you enjoy working in a fast-paced environment, can work well with external and internal customers, and be a forward thinker,

Job Responsibilities

• Scheduling technicians to customer job sites and collecting, finalizing and submitting job details for processing
• Ensuring customer COD payments are collected prior to job completion
• Continually ensure technicians’ schedules are cleared of completed job tickets and that open job tickets are in correct technicians’ schedules for materials ordered, billing and voided tickets
• Run, review and manage department reports to ensure the department is meeting customer expectations and commitments
• Assist with billing paperwork and meeting customer billing document requirementsCreate and maintain service tickets to ensure service dates are met
• Work with estimating team to provide service quotes when required
• Assist field techs with technical/mechanical troubleshooting/problem solving
• Provide accurate work orders and picking lists to the warehouse for inventory pulling
• Other responsibilities as assigned

Job Qualifications

• Experience using Microsoft Office Suite
• Experience in a dispatch or other high volume administration field is a plus
• Must have excellent communication skills and focused on customer service
• Must have good time management skills, be organized and the ability to multi-task
• Represent the company in a professional manner

What We Offer

• Comprehensive medical, dental, and vision coverage — available your first full month
• Generous paid time off plus paid holidays and floating holidays
• Company-paid life insurance, short-term disability, and long-term disability
• 401(k) with employer match
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Voluntary benefits including supplemental life and critical illness coverage
• Employee discounts for you and your immediate family
• Competitive compensation with annual performance reviews

Successful completion of employment verifications, background check, drug screen, and driving record (if applicable) required in advance of hire.

DH Pace Company, Inc. does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of DH Pace Company, Inc. without a prior written search agreement will be considered unsolicited and the property of DH Pace Company, Inc. Please, no phone calls or emails.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

DH Pace is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age disability, protected veteran status, genetic information, or any other status protected by applicable federal, sate, or local law.