Resident Services Scheduling & Admin Coordinator

The-Bristal-At-Woodcliff-Lake; Woodcliff Lake (NJ); On-site; USD 34,000 - 41,000; Full time

Job summary

The-Bristal-At-Woodcliff-Lake in Woodcliff Lake, NJ is seeking a Resident Services Coordinator to support Wellness and Reflections departments, manage staff schedules, and maintain monthly master calendars. Under supervision, you will handle staffing, onboarding, EHR maintenance, and documentation to ensure quality resident care.

You will coordinate with care teams, physicians, and pharmacies, perform administrative duties, generate reports, and help ensure compliance with health requirements.

Qualifications

• Experience coordinating staff schedules and staffing requirements.
• Knowledge of medical terminology and nursing/healthcare terminology.
• Strong administrative skills and ability to manage records and documentation.

Responsibilities

• Coordinate and plan staff schedules for Wellness and Reflections departments.
• Maintain monthly master schedule and ensure staffing par levels are met for all shifts.
• Update staffing changes daily and manage PTO approvals.
• Assist with onboarding and onboarding paperwork for new hires.
• Maintain resident records, charts, and EHR documentation (upload documents, ensure completeness).
• Run reports and monitor care plans, evaluations, and service tasks.
• Communicate with pharmacy, physicians, hospitals, and care facilities as needed.
• Assist with audits, chart reviews, and data entry tasks.

Skills

Staff scheduling

Recruitment coordination

EHR management

Resident records maintenance

Interdepartmental communication

Administrative tasks

Job description

The-Bristal-At-Woodcliff-Lake in Woodcliff Lake, NJ is seeking a Resident Services Coordinator to support Wellness and Reflections departments, manage staff schedules, and maintain monthly master calendars. Under supervision, you will handle staffing, onboarding, EHR maintenance, and documentation to ensure quality resident care.

You will coordinate with care teams, physicians, and pharmacies, perform administrative duties, generate reports, and help ensure compliance with health requirements.