Resident Services Manager I

Windsor-Communities; Medford (MA); On-site; USD 68,000 - 93,000; Full time

Benefits offered by this job

Medical, dental, vision coverage

401k

Paid time off

Paid sick time

Paid vacation and holidays

Parental leave

Job summary

Windsor Mystic River in Medford, MA is seeking a Resident Services Manager I to oversee daily operations, elevate resident experience, and coordinate with Sales leadership to ensure a seamless move from prospect to resident.

You will manage move-in processes, respond to resident concerns, and support package management, inspections, and CRM activities while fostering a welcoming community.

Qualifications

• 2-3 years sales experience in retail, hospitality, or multi-family environments.
• Undergraduate degree preferred or equivalent experience.
• Experience in multifamily operations or property management is a plus.
• Knowledge of Funnel CRM is preferred; Microsoft Office 365 is required.

Responsibilities

• Respond to resident issues promptly and elevate as needed.
• Lead package management and move-in coordination.
• Prepare move-in documents and inspections for a seamless arrival.
• Conduct post-move-in follow-ups to ensure satisfaction.
• Monitor Work Order communications with residents and the Service Team.
• Support monthly invoicing, budgeting, and variance analysis.
• Assist Funnel CRM queue management and unguided tours.

Skills

Sales experience

Microsoft Office

Education

Undergraduate degree preferred

Tools

Funnel CRM

Microsoft Office 365

Job description

Resident Services Manager I | Windsor Mystic River - Medford, MA

Summary:

As the Resident Services Manager I, you will play a pivotal role in overseeing the smooth operation of our community, ensuring an exceptional experience for our customers, and fostering a strong sense of community. Working closely with your direct manager, your responsibilities will include prioritizing key areas such as move-in satisfaction, renewal acquisition, and serving as the primary liaison to the Support Services Team. This role also works closely with the Sales Leadership team to ensure a smooth customer transition from prospect to resident. By creating a warm and inviting environment, organizing resident appreciation events, and maintaining an active and engaging social media presence, you will actively contribute to building a vibrant community that meet our residents needs today, tomorrow, and every day.

For the fifth year in a row, Windsor Communities is the recipient of the 2025 Kingsley Excellence Award achieving the top award for Overall Customer Service.

Compensation:

Hourly: Starting at $33 or $68,640 annually. The full range is $33 - $44.52 depending on years of experience, tenure, and location.

Bonus: Average monthly bonus potential is 20% of base salary paid out quarterly.

Total Starting Annual Compensation Potential: $82,368 ($68,640 +$13,728 bonus potential)

Benefits:

• Comprehensive benefits package, including medical, dental, vision, 401k, and PTO.
  • 1 hour of paid sick and safe time for every 30 hours worked, 10 days of paid vacation time accrued bi-weekly, 6 weeks of paid parental leave after completing one year of employment, 10 paid holidays annually, and up to 3 floating days.
• Opportunities for growth—we invest in our team’s development.

Customer Focus:

• Ensure timely response to resolve or elevate resident issues appropriately.
• Lead resident package management efforts.
• Prepare move-in day documentation, Happy Co move-in inspections, white glove inspection, and any other necessary steps to guarantee a seamless move-in experience for incoming residents.
• Perform move-in day welcome appointments to greet and orient new residents to the community.
• Conduct post-move in communication to residents to ensure customer satisfaction.
• Partner with Service Manager to monitor the Work Order Program to assist the Service Team with any work order communication issues with residents. Conducts post work order follow-ups to ensure customer satisfaction.

Financial Management:

• Process monthly invoices in adherence to the Procurement Policy.
• Proactively monitors expenses and adjusts spending in accordance with monthly operating budgets.
• Detail monthly variances found in the operating statement, along with corresponding recommendations to the direct manager.

Sales Strategy:

• Assist in the management of Funnel CRM queue management.
• Ensure the success of unguided prospect tours through signage, identified unguided tour apartment preparation, and greeting of prospects.

Administrative Support:

• Review maintenance make-ready/move-in/move-out schedules to efficiently handle move-outs and ensure timely preparation for upcoming move-ins.
• Manage the notice to vacate process overseeing the execution of all associated paperwork and system related action items.
• Partner with the Prior Resident Support team by providing necessary information to the Support Services team, overseeing the execution of the Move Out Inspection within the inspection software platform, and facilitating the promotion and administration of the TIDY program.

Role Expectations:

• Weekend work may be required depending on site performance, regional needs, in support of newly acquired acquisitions, or additional factors.
• Maintain close partnership with Service Manager to positively impact communication and processes around the Work Order and Make Ready Maintenance Program.
• Ability to demonstrate proficiency in Microsoft 365 product suite (Word, Excel, Outlook, Microsoft Teams).
• Working knowledge of property management and prop-tech systems.

Qualifications:

• Candidate will have 2-3 years sales experience in a retail, hospitality, or multi-family environment, and Microsoft Office skills. Undergraduate degree is preferred.
• Three years related experience and/or training; or equivalent combination of education and experience.
• An equivalent combination of education and experience will also be considered.
• Experience working in a multifamily environment and/or property management operations.
• Knowledge of Funnel CRM preferred.
• Knowledge of Microsoft Office 365 required.
• Transferable apartment industry sales related experience preferred.

Windsor Communities provides training, mentoring, growth, and advancement opportunities for our valued associates.

Windsor Communities is dedicated to creating exceptional experiences for both residents and associates.

Join a growing organization that embodies our core values of “Accountable, Inclusive, Energizing and Courageous,” Windsor's mission is to create communities where people feel truly cared for.

The company participates in the federal government’s E-Verify program, which confirms employment authorization of all newly hired employees through an electronic database maintained by the Social Security Administration and Department of Homeland Security. Click here for the "Notice of E-Verify Participation" and "Right to Work".

Windsor Property Management Company is an Equal Opportunity Employer.