Resident Service Representative

City of Dearborn Career Opportunities; Dearborn (MI); On-site; USD 45,000 - 55,000; Full time

Job summary

City of Dearborn Career Opportunities in Dearborn, MI is seeking a Resident Services Representative to greet residents, handle inquiries, and route requests to the appropriate City departments. You will work at the Dearborn Administrative Center, provide information about programs and services, and maintain detailed records of interactions.

Qualifications include a High School Diploma or GED and at least two years of related customer service experience; the position offers a starting salary of

Qualifications

• High School Diploma or GED required; two years of related customer service experience preferred.
• Strong communication and record-keeping skills.
• Ability to handle inquiries professionally and route to appropriate departments.

Responsibilities

• Greets and assists residents in-person and by phone professionally.
• Provides information on City services and procedures; resolves routine inquiries.
• Routes requests to the appropriate department and maintains records of interactions.
• Stays informed on City policies and demonstrates courteous service.

Skills

Customer service

Technology

Education

High School Diploma or GED

Job description

Job Details

Job Location: Dearborn Administrative Center - Dearborn, MI 48126

Position Type: Full Time

Salary Range: $49,660.00 Salary/year

STARTING SALARY: $49,660 per year

RESIDENT SERVICES REPRESENTATIVE

Position will typically hire at minimum pay and follow a step progression to maximum

DISTINGUISHING FEATURES OF WORK

This position serves as the front-line point of contact for residents, assisting with inquiries, concerns, and services both in person and via phone. Resident Service Representatives provide information on City department procedures and ensure requests are routed appropriately when additional support is needed. This role requires professionalism, attentiveness, and a commitment to delivering respectful, high-quality service.

TYPICAL CLASS ESSENTIAL DUTIES

• Greets and assists residents in-person and via phone in a professional and welcoming manner. Support front desk operations by managing appointment check-ins and lobby traffic.
• Responds to general inquiries and provide accurate, up-to-date information about City services and Procedures, including but not limited to: responding to various internal or external customer issues and non-routine inquiries; describing programs to customers or vendors and resolving customer complaints; providing required documents to customers. May work with external agencies.
• Cross-trains with and processes basic service requests or transactions for various City departments, including but not limited to Community Relations, Public Works, Economic Development, and Assessing.
• Identifies when issues require escalation and routes them to the appropriate department or staff member.
• Maintains detailed records of resident interactions and service outcomes.
• Answers incoming phone calls and chats promptly, directs inquiries to the appropriate department, and manages routine questions or processing requests. Follows up with departments to ensure timely resolution of escalated issues.
• Ensures all residents receive prompt and courteous service at every interaction.
• Stays up to date on City policies, procedures, and available services within each City department in order to route requests accurately.
• Upholds a standard of respect, patience, and professionalism in all communications.
• Demonstrates regular and predictable attendance, including attendance at required meetings.

This job description is intended to represent only the key areas of responsibilities; specific position assignments will vary depending on the business needs of the department.

Qualifications

EXPERIENCE AND TRAINING:

High School Diploma or equivalent (G.E.D.) and two (2) years of related experience in the fields of customer service and technology; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

LICENSING REQUIREMENTS

MCAT - Michigan Certified Assessing Technician Certification (must obtain within first 12 months of hiring or promotion)

POST-EMPLOYMENT OFFER REQUIREMENTS

• Satisfactory completion of criminal history (including sex offender registry if applicable), and a drug screen that tests for illegal drugs as defined by the Federal Drug Free Workplace Act but not those legalized under Michigan law
• All appointees are subject to a one-year probationary period.