Resident Relations Concierge Ambassador

Cedar Hills Center for Nursing and Rehabilitation; Clemmons (NC); On-site; USD 28,000 - 34,000; Part time

Job summary

Cedar Hills Center for Nursing and Rehabilitation is seeking a Resident Relations Concierge/Ambassador to provide a hospitality-driven experience for residents and families from admission through discharge. The role emphasizes anticipating needs, resolving concerns, and ensuring follow-through.

The Ambassador will engage residents, coordinate with leadership, and promote a culture of exceptional customer service, including proactive outreach and timely follow-up.

Qualifications

• Experience in hospitality, concierge, guest relations, or customer-facing roles.
• Excellent interpersonal and written communication skills.
• Ability to de-escalate concerns with empathy and follow-through.
• Evening and weekend availability with reliable transportation.

Responsibilities

• Welcome residents and families; introduce the Ambassador role and ensure comfort.
• Conduct proactive rounds to assess satisfaction and address concerns.
• Coordinate with departments to resolve issues and report to leadership.
• Submit daily administrator reports with highlights and follow-up actions.

Skills

Hospitality experience

Guest relations

Customer service

Education

No formal degree required

Job description

RESIDENT RELATIONS CONCIERGE/AMBASSADOR

Proposed Schedule: 2:00 PM-10:00 PM, seven days per week Reports To: Facility Administrator

Program Purpose

The Resident Relations Ambassador will provide a proactive, hospitality-driven experience for residents and families from admission through discharge and beyond. Modeled after the customer-service approach of organizations such as Chick-fil-A, the position emphasizes anticipating needs, providing personalized attention, resolving concerns, and ensuring follow-through.

The guiding philosophy is "How can I help you?" Rather than waiting for complaints, the Ambassador will actively engage residents and families, identify opportunities to improve their experience, and coordinate solutions.

The goal is to strengthen resident and family satisfaction, improve admission and discharge experiences, prevent avoidable grievances, enhance the facility's reputation, and promote a culture of exceptional customer service.

Primary Objectives

• Create exceptional first impressions: Personally welcome new residents and their families, ensuring they feel expected, comfortable, heard, and supported.
• Maintain ongoing engagement: Regularly round on residents and families to assess satisfaction and identify concerns before they become grievances.
• Provide proactive service recovery: Take ownership of concerns, coordinate with the Administrator and appropriate department heads, and verify follow-through.
• Strengthen communication: Serve as a consistent point of contact for nonclinical questions, family feedback, and hospitality needs.
• Improve online reputation: Encourage satisfied residents and families to share honest, 5-star Google reviews without pressure or incentives.
• Support successful transitions: Follow up after discharge and hospitalization to identify concerns, confirm that appropriate services are in place, and reinforce a positive relationship with the facility.
• Promote accountability: Provide the Administrator with a daily summary of resident experience concerns, positive feedback, unresolved issues, and opportunities for improvement.

Essential Duties and Responsibilities

• Daily Leadership Communication

• Attend daily IDT stand-down to review admissions, discharges, grievances, resident and family feedback, and outstanding concerns.

• Review anticipated and recent admissions, residents requiring additional attention, scheduled follow-up, and outstanding concerns.

• Maintain a follow-up list and communicate concerns to the Administrator and appropriate department heads.

• New Admission Welcome Experience

• Personally welcome new residents and families, introduce the Ambassador role, and help residents feel expected and supported.

• Verify room readiness, cleanliness, bedding, television, call bell, and requested comfort items; report deficiencies.

• Coordinate with nursing and dietary regarding meals and dietary information, particularly for evening arrivals.

• Orient residents and families to facility amenities, menus, activities, television options, and available services.

• Complete assigned initial inventory documentation and coordinate personal belongings and clothing labeling with designated staff.

• Contact families when appropriate to confirm the resident is settled and conduct additional check-ins during the first evening.

• Complete admission satisfaction follow-up using the Repticity platform and completing the applicable Day-1, Day-2, and Day-3 surveys.

• Ongoing Resident and Family Engagement

• Conduct proactive resident rounds using designated rounding sheets, prioritizing new admissions, hospital returns, residents with recent concerns, and individuals identified by leadership.

• Ask about comfort, meals, room conditions, communication, and overall satisfaction.

• Maintain regular contact with designated high-priority residents and identify opportunities to recognize birthdays, milestones, and personal preferences.

• Assist residents and families with general questions and direct them to the appropriate department when additional expertise is needed.

• Observe dining, cleanliness, maintenance, and responsiveness concerns; notify responsible departments and follow up.

• Recognize employees who demonstrate exceptional customer service and share positive feedback with leadership.

• Grievance Prevention and Service Recovery

• Review recent grievances and outstanding resident or family concerns with the appropriate leadership team.

• Listen to concerns professionally, demonstrate empathy, and avoid becoming defensive.

• Document grievances and complaints using the facility's approved procedures.

• Communicate concerns promptly to the responsible department head or designated supervisor.

• Follow up with the resident or family to determine whether the concern has been addressed.

• Alongside the Social Services Director, maintain a record of the concern, the responsible department, actions taken, and outstanding follow-up.

• Immediately elevate urgent safety concerns, allegations of abuse or neglect, and other matters requiring immediate intervention to the Administrator.

The Concierge/Ambassador will coordinate service recovery but will not independently investigate matters outside their authority, make clinical decisions, or replace the facility's formal grievance process.

• Dining, Environment, and Hospitality

• Stay visible in resident areas to monitor dining quality, ensure prompt call-light responsiveness, and assist with non-clinical comfort requests.

• Actively evaluate facility cleanliness, odors, maintenance requirements, and room-readiness, ensuring concerns are reported to the appropriate department and resolved.

• Maintain a thorough understanding of current menus, activity calendars, and facility amenities to accurately address resident inquiries.

• Discharge and Hospitalization Follow-Up

• Contact discharged residents and/or families approximately 2, 5, and 10 days after discharge to ask about the transition home, home health initiation when applicable, prescriptions, and scheduled follow-up appointments.

• Communicate identified concerns to the Social Services Director and appropriate IDT members and document follow-up.

• Contact residents or authorized representatives following hospitalization when appropriate.

• Where applicable, encourage residents and families to share voluntary 5-star Google reviews and utilize QR-code postcards to send out via mail as needed.

• Assist Admissions with identifying resident success stories for submission to the social media team.

• Track recurring feedback and opportunities to improve the resident experience.

• Daily Administrator Report

Submit a concise report before the end of the shift summarizing:

• Admissions welcomed and follow-up completed.
• Resident and family feedback and rounding completion.
• New grievances, service recovery, and unresolved concerns.
• Environmental, dining, and hospitality observations.
• Discharge and hospitalization follow-up.
• Positive feedback and employee recognition opportunities.
• Outstanding items requiring department-head attention and recommended next steps.

Qualifications and Candidate Profile

Preferred Qualifications

• Experience in hospitality, hotel guest services, concierge services, guest relations, or comparable customer-facing roles.
• Exceptional interpersonal, verbal, and written communication skills.
• Warm, professional demeanor and ability to build rapport with residents and families.
• Strong organization, attention to detail, and follow-through.
• Ability to de-escalate concerns and communicate empathetically with frustrated families.
• Ability to work independently and coordinate across departments.
• Reliable transportation, consistent attendance, and availability for evening and weekend coverage.
• Ability to maintain confidentiality and comply with HIPAA, resident rights, and facility policies.

Concierge Should Own

Hospitality, greetings, nonclinical room readiness

Clinical assessment, transfers, toileting, feeding, medications

Survey completion and customer-service follow-up

Clinical care concerns to licensed nursing

Family communication and service recovery

Formal grievances and abuse/neglect allegations per policy

Observation and recognition of service behaviors

Staffing assignments, performance issues, clinical supervision

Reporting environmental concerns

Emergency issues immediately reported to responsible staff

Concierge Must Refer/Escalate

Hospitality, greetings, nonclinical room readiness

Clinical assessment, transfers, toileting, feeding, medications

Survey completion and customer-service follow-up

Clinical care concerns to licensed nursing

Family communication and service recovery

Formal grievances and abuse/neglect allegations per policy

Observation and recognition of service behaviors

Staffing assignments, performance issues, clinical supervision

Reporting environmental concerns

Emergency issues immediately reported to responsible staff

Proposed Hour-by-Hour Daily Schedule

Shift: 2:00 PM-10:00 PM

The schedule is designed to establish predictable daily responsibilities while allowing flexibility for new admissions, family concerns, and other immediate service needs.

Time

Primary Focus

Responsibilities and Expected Outcomes

2:00-3:00 PM

Admission review and room readiness

Review admissions from the previous 24 hours and anticipated arrivals with Admissions. Check admission-ready rooms and report deficiencies.

3:00-3:30 PM

Daily stand-down and leadership communication

Attend IDT stand-down. Present the previous shift's report, review priority residents, and coordinate outstanding follow-up.

3:30-5:30 PM (when most admissions arrive)

New admission welcomes and resident rounding with service recovery

Welcome new admissions and families; coordinate room readiness, meals, orientation, and inventory documentation. Conduct targeted resident rounds and address outstanding concerns.

5:30-6:30 PM

Dinner and evening hospitality

Observe dinner service, meal delivery, and resident satisfaction. Coordinate concerns with Dietary and Nursing.

6:30-7:00 PM

PROPOSED BREAK

PROPOSED BREAK

7:00-7:30 PM

Scheduled calls and outstanding concerns

Complete scheduled discharge calls, appropriate hospitalization outreach, Repticity surveys, and service recovery follow-up.

7:30-9:00 PM

Family engagement and admission follow-up

Contact new admission families, conduct additional resident rounds, greet visitors, and follow up on comfort and satisfaction concerns.

9:00-9:30 PM

Final rounds and Room Readiness

Complete final rounds, verify empty rooms are admission-ready, and submit TELS work orders for identified maintenance needs.

9:30-10:00 PM

Administrator report and shift closeout

Finalize and email the Administrator the daily written report, document outstanding items, and verbally communicate urgent concerns to the Administrator prior to end of shift.

The schedule should remain flexible for new admissions and urgent resident or family needs. When admissions are limited, time should be redirected to resident engagement, grievance follow-up, and scheduled calls.