Residency Program Coordinator Internal Medicine

International Executive Service Corps; Miami Beach (FL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Health benefits

Life insurance

Long-term disability coverage

Retirement plan

Paid time off

Tuition reimbursement

Wellness program

On-site housing for selected positions

Job summary

A leading healthcare organization in Miami Beach is looking for a Residency Program Coordinator for its Internal Medicine Program. The role includes coordinating ERAS applications, ensuring compliance with ACGME standards, and managing resident schedules. Candidates should have experience in a healthcare setting, strong communication skills, and ideally a bachelor's degree. This position also offers a comprehensive benefits package, including health benefits, life insurance, and tuition reimbursement.

Qualifications

• Healthcare or hospital office experience desired.
• Related work experience desired.

Responsibilities

• Download ERAS applications and establish procedures with the program director.
• Interact with doctors, fellows, administrators, and regulatory agencies.
• Act as a liaison between residents and program directors.
• Ensure compliance with ACGME policies and prepare for site visits.
• Prepare annual and weekly rotation schedules for the program.

Skills

Excellent oral and written communication skills

Ability to work independently

Ability to type with accuracy

Education

High school diploma or equivalent

Bachelor's degree

Foreign Medical Graduate

Job description

Residency Program Coordinator - Internal Medicine Program

As Mount Sinai grows, so does our legacy in high-quality health care.

Since 1949, Mount Sinai Medical Center has remained committed to providing access to its diverse community. In delivering an unmatched level of clinical expertise,our medical center is committed to recruiting and training top healthcare workers from across the country. We offer the latest in advanced medicine, technology, and comfort in 12 facilities across Miami-Dade (including our 674‑bed main campus facility) and Monroe Counties, with 38 medical services, including cancer care, 24/7 emergency care, orthopedics, cardiovascular care, and more. Mount Sinai takes pride in being South Florida's largest private independent not‑for‑profit hospital, dedicated to continuing the training of the next generation of medical pioneers.

Culture of Caring: The Sinai Way

Our hardworking, tight‑knit community of more than 4,000 dedicated employees fosters an environment of care and compassion. Each member plays a vital role in our collective mission to deliver excellent healthcare through innovation, education, and research. At Mount Sinai, we take pride in our achievements, aiming to be a beacon of quality healthcare in South Florida. We welcome all healthcare professionals to join our thriving community and contribute to our pursuit for clinical excellence.

Position Responsibilities

1. Downloads Electronic Residency Application Service® (ERAS®) applications and establishes procedures with program director for review and screening of applications.
2. Interacts with doctors, fellows, administrators and institutional and regulatory agencies to ensure correct placement of resident physicians.
3. Acts as liaison between residents and program directors, residents and faculty and program director and Graduate Medical Education (GME) personnel.
4. Responsible for updating program and resident records through the Accreditation Council for Graduate Medical Education (ACGME) Accreditation Data System to ensure compliance with departmental policies and procedures and residency/fellowship program requirements such as preparing summaries of resident training for each resident who just graduated. Also, updates trainee information for organizations requesting it.
5. Inputs current resident and fellow data into GME track.
6. Schedules and monitors semi‑annual review of residents with Program Director and Associate Program Director. Responsible for the residency management system MyEvaluations, which includes resident evaluations, conference scheduling and attendance, entering ACGME milestones as well as maintaining compliance with all other ACGME requirements.
7. Reconciles annual budget forecast to be fiscally responsible for residency. Processes expenditures from resident education fund.
8. Prepares with Program Director requests for additional house staff funding to institutional officials.
9. Ensures compliance with ACGME policies and procedures pertaining to their program for GME Review Committees to prepare for ACGME site visits.
10. Develops action plans for correction of areas of noncompliance as identified by the internal review, Residency Review Committee (RRC) site visit, and/or other mechanisms with Program Director.
11. Maintain accurate and complete program files in compliance with institutional records retention policies for current residents and alumni.
12. Ensures resident and fellow certifications are up‑to‑date to remain complaint with ACGME and institutional requirements.
13. Prepares annual and weekly rotation schedules for program and provides biweekly report to GME office for payroll purposes.
14. Coordinates student rotational experiences within the training program.
15. In conjunction with Marketing team, updates MSMC medical education website platform with current information on training programs, deadlines, contact information and match numbers.
16. Maintains and participates in annual surveys (AMA‑FREIDA, webADS, etc.) and develops statistical information related to house staff and Graduate Medical Education.
17. Assists Vice President and Program Director with preparation of periodic ACCME accreditation reports.
18. Responsible for the organization of the resident library and teaching materials, as well as ordering new educational materials.
19. Effectively and efficiently supports residency programs with 20 or more residents.

Qualifications

• Healthcare or hospital office experience desired
• Related work experience desired
• Excellent oral and written communication skills; ability to type with accuracy; ability to work independently in a structured and organized manner.
• High school diploma or equivalent. Bachelor's degree desired.
• Foreign Medical Graduate

Benefits

We believe in the physical and mental well‑being of our employees and are committed to offering comprehensive benefits that fit their personal needs. Our robust employee benefits package includes:

• Health benefits
• Life insurance
• Long‑term disability coverage
• Healthcare spending accounts
• Retirement plan
• Paid time off
• Pet Insurance
• Tuition reimbursement
• Employee assistance program
• Wellness program
• On‑site housing for selected positions and more!