Residency Program Coordinator

University of the Incarnate Word; San Antonio (TX); On-site; USD 46,000 - 50,000; Full time

Job summary

The University of the Incarnate Word in South San Antonio, TX is seeking a Residency Program Coordinator to support the operations and ongoing development of the residency program. The role reports to the Administrative Program Director and works from the UIW School of Osteopathic Medicine Office at the Brooks City Base location.

Responsibilities include coordinating events, managing budgets, maintaining confidentiality, and ensuring compliance with UIW, conference, and NCAA rules.

Qualifications

• Bachelor's degree required; up to two years of related experience may substitute.
• Two years of extensive administrative support experience.
• Ability to maintain confidentiality and work with diverse groups.
• Proficient budgeting and events planning skills.

Responsibilities

• Support operations and development of the residency program.
• Coordinate events and manage scheduling.
• Ensure compliance with UIW, conference, and NCAA rules.

Skills

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Education

Bachelor's Degree

Tools

New Innovations

MedHub

Job description

Residency Program Coordinator

Position Summary

The Residency Coordinator is responsible for supporting operations and continued development of a residency program located in South San Antonio. The Residency Coordinator reports to the Administrative Program Director.

This position works out of the UIW School of Osteopathic Medicine Office that is located at the Brooks City Base location.

Knowledge Skills and Abilities

• Advanced skills in Microsoft Word, Excel, PowerPoint and Outlook or equivalent.
• Excellent communication and interpersonal skills (i.e. active listening, teamwork, dependability, flexibility, patience).
• Strong attention to detail.
• Strong events planning skills.
• Proficient budget skills.
• Ability to effectively multitask and anticipate needs in a fast-paced environment.
• Ability to maintain confidentiality.
• Ability to work effectively with individuals from diverse communities and cultures.
• Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA.

Required Education

Bachelor's Degree. Note that up to two (2) years of additional relevant experience will be considered in lieu of up totwo (2) years of education.

Required Work Experience

Two (2) years of experience providing extensive administrative support in a complex office setting.

Preferred Qualifications

• Experience working with residency management software (New Innovations, MedHub, etc).
• Experience working in graduate medical education.
• Knowledge of CMS funding rules and regulations.
• Experience preparing grant proposals and applications.

Required Certifications, Licenses or Registrations

Must have a valid driver's license, driving record that is insurable by UIW insurance carrier, and be at least 21 years of age, as required to drive for UIW.

Work Hours

Monday through Friday 8am to 5pm with extended hours as needed, especially in the planning and execution of events, to meet departmental goals.

Physical Demands

• Ability to lift up to 15lbs for table set-up/tear-down at events, as well as carry office supplies.
• Ability to reach overhead, bend, squat to retrieve office/events materials.
• Ability to push/pull event carts holding up to 50 lbs.
• Ability to actively engage in events for extended periods of time.
• Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current residents, as well as attend meetings on and off campus.

Special Instructions to Applicant

This position works out of the UIW School of Osteopathic Medicine Office that is located at the Brooks City Base location.

Posting Number

AS2326PO

Job Type

Full Time

Job Category

Administrator (exempt)

Desired Start Date

01/04/2027

Reports To

Administrative Program Director

Salary

$46,000-$50,000 Annualized

Open Date

11/03/2026

Open Until Filled

Yes

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).