Residency Prgm Manager

Morehouse School of Medicine; Atlanta (GA); On-site; USD 70,000 - 110,000; Full time

Job summary

Morehouse School of Medicine is seeking a Residency Program Manager to assist the Program Director and APDs in managing the residency training program. The role includes long-term planning, recruitment, workflow optimization, and database management to ensure compliance with accreditation standards.

You will coordinate communications with faculty, residents, medical students, and external sites, while supporting the GME office and Medical Staff in regulatory initiatives.

Qualifications

• Minimum of three years of related work experience.
• Experience in higher education, graduate medical education, or hospital administration preferred.
• Strong communication and project management skills.

Responsibilities

• Coordinate residency program operations including rotations, conferences, and evaluations.
• Manage recruitment process and ERAS interactions, interview scheduling, and rank lists.
• Support accreditation activities and maintain regulatory documentation.

Skills

Administrative support

Supervising others

Higher education administration

Web-based data systems

Tools

New Innovations

ERAS

ACGME WebADs

GME Track

NRMP

Job description

Please see Special Instructions for more details.

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Position Information

About MSM

Morehouse School of Medicine ( MSM ) is a place of distinction, serving as the nation’s leading academic medical center for vulnerable populations. It’s also a place for passionate individuals looking to join a dedicated community working today to help prepare tomorrow’s leaders.

We exist to:

• Improve the health and well-being of individuals and communities;
• Increase the diversity of the health professional and scientific workforce;
• Address primary health care through programs in education, research and service;
• With emphasis on people of color and the under-served urban and rural populations in Georgia, the nation and the world.

At Morehouse School of Medicine, we’re leading the creation and advancement of health equity. You will find a fulfilling career at MSM !

Posting Number

Posting Number NONAC3823

Job Title

Job Title Residency Prgm Manager

Position Title

Position Title Residency Prgm Manager

Position Type

Position Type Non-Faculty

Number of vacancies

Number of vacancies 1

Salary Commensurate with experience

Position Summary

The Residency Program Manager assists Program Director and Associate Program Directors in management and direction of residency training program. The Program Manager will continually assess, evaluate, and manage a wide range of programmatic responsibilities including long-term planning, resident recruitment, project development, workflow review and database management. This position will also coordinate faculty and resident communications, as well as, both internal and external program relations management. The Residency Program Manager acts as an educational liaison between the program and attending physicians, residents and medical students, other specialty departments, and outside institutions. The Residency Program Manager will work with the GME office and Medical Staff office and to assure the program is in compliance with accreditation agency standards.

Essential Functions

• Manage daily operational and administrative functions of the Residency Training Program to include the management of training activities, budget, evaluation, conferences and events, and marketing; direct recruitment efforts for the Residency Training Program: to include webpage information architecture, fielding candidate inquiries (July‐Jun), ERAS application system (Sept‐Mar), develop and manage interview schedules; oversee database management and online listings. Develop orientation activities and schedules for new and continuing residents.

Program Training Management

• Plans and schedules resident rotations, grand rounds, didactics, and other educational sessions
• Develops annual program conference schedule for Flex Hour Conference, Grand Rounds, Junior Resident Conference, Senior Resident Conference simulation center coordination, and all the CME management therein.
• Maintains professional, courteous relationships with internal and external training sites
• Acts as liaison and manages communication between residency and affiliates
• Maintains program letters of agreement
• Ensures completion of resident onboarding, processing/credentialing
• Schedules and proctors in‑service training exams
• Track, monitors, and provides reporting on resident duty hours and case logs

Recruitment

• Partners with Program Director to establish recruitment policy and marketing plan
• Manages Electronic Residency Application Service ( ERAS ) interaction; responsible for screening applications according to program eligibility requirements
• Prepares and updates recruitment letters and brochures
• Coordinates interview process to include all faculty members; residents; and 60 plus candidates over a three‑month period
• Partners with Program Director to create the annual rank list to submit to the National Resident Matching Program ( NRMP )
• Completes annual GME track and FRIEDA updates

Accreditation

• Advises PD/ APD on Accreditation Council for Graduate Education ( ACGME ) requirements
• Advises PD of requirement interpretation § Prepares and uploads annual ACGME data and reports.
• Prepares the program, department, faculty, and Residents for annual program reviews, self‑studies and site visits
• Manages and participates in accreditation visits and meetings

Program Marketing

• Develops program marketing plan
• Maintains/updates Program website
• Manages and maintains program information and data for ERAS , NMRP , surveys, national and institutional reports

Records Management

• Develops and maintains database on residents and alumni
• Maintains ACGME / GME compliant Resident Training files
• Maintains recruitment and applicant files

Staff Supervision

• Manages the new hire process and contracts for residency office staff
• Directs administrative workload and provide performance feedback

Budget/Finance

• Manages internal/external funding for residency program
• Monitors residency program personnel and non‑personnel expenses
• Estimates direct medical education and indirect medical education resident count § Completes monthly/annual budget reporting and forecasting § Develops program fund raising activities § Participates in proposal development

Minimum Qualifications

Education

Experience

• Minimum of three (3) years of related work experience

Preferred Qualifications

• Experience in providing high level administrative support, oversight, and managing a busy office environment
• Experience in supervising others
• Experience in higher education, undergraduate medical education or graduate medical education, or hospital administration
• Strong technology abilities and high level experience with web based data systems such as New Innovations, ERAs, ACGME WebADs, GME Track and NRMP
• Knowledge of ACGME , Specialty Program Requirements
• Knowledge of Graduate Medical Education institutional standards
• Knowledgeable or ability to quickly obtain knowledge regarding Hospital, State, and Federal related laws, rules, policies, processes and standards as related to managing the residency program

Closing Date

Open Until Filled No

Special Instructions to Applicants

Employment in this role may be contingent upon extramural funding and successful performance and may be terminated or reduced in percentage of appointment if such funding is not secured or ceases to be available.

Morehouse School of Medicine is an equal opportunity/equal access/affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Georgia State laws, regulations, and executive orders regarding non-discrimination and affirmative action. Morehouse School of Medicine does not discriminate on the basis of race, age, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, or gender identity or expression.

Job Duties

Pre-Employment/Employment Requirements

All offers of employment are contingent upon successful completion of all pre-employment screenings.

Immunization

Immunization Requirements

It is MSM’s Immunization policy that all Prospective Employees are encouraged to provide proof that they are vaccinated against COVID -19 prior to commencement of employment. If employment will commence during Flu Season, MSM requires all individuals to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless granted an exemption. Failure to provide proof of vaccination for any required vaccines or obtain an exemption from MSM will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Our vision is to lead the creation and advancement of health equity.

Morehouse School of Medicine
720 Westview Drive
Atlanta, GA 30310
404-752-1500

Partner Site(s):

Morehouse Healthcare