Residency/Fellowship Program Coordinator - Pediatric Endocrinology
Washington University in St. Louis
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Benefits offered by this job
Job summary
Washington University in St. Louis is seeking a program coordinator to support the division's Fellowship Program in Pediatric Endocrinology.
The role coordinates calendars, travel, and correspondence for the Program Director and Assistant Director, while maintaining CVs/bios and assisting with policy compliance and site reviews. The position involves liaising with internal and external agencies, managing interviews, and preparing reports.
Qualifications
- Bachelor’s degree required or combination of education and experience may substitute.
- Strong organizational and time-management skills.
- Proficiency with office software and ability to manage multiple calendars and travel itineraries.
Responsibilities
- Coordinate the division Fellowship Program with the Director/Assistant Director.
- Manage calendars, travel, and communications for the program leadership.
- Assist with maintenance of CVs and bios in the WashU Profile System, and prepare correspondence.
- Coordinate and update rotation and conference schedules; liaise with internal/external agencies.
- Create reports and assist with site visits and documentation for program reviews.
Skills
Education
Tools
Job description
Responsible for the coordination of the division’s Fellowship Program alongside fellowship Director/Assistant Director. In addition, will assist with the coordination of other divisional needs as described below.
SAINT LOUIS, MO 63110
40
- Manages calendars for the Program Director and Assistant Program Director of the Fellowship Program for Pediatric Endocrinology. Organizes and prioritizes time and travel commitments, meetings and conference calls. Prepares letters, memos, correspondence and updates contact lists. Assists with the maintenance of CV’s and bio sketches in the Washington University Profile System.
- Assists Fellowship Director/Assistant Director in the coordination of the division fellowship program, which includes but not limited to:
- Pre-screening fellowship candidates
- Responsible for coordinating communication contact lists and correspondence for the fellows
- Responsible for coordinating and communicating noon conference series schedule
- Managing selection process
- Liaison to internal/external agencies (ERAS, New Innovations, GME, AMA, NRMP, ABP, ACGME, OISS, BJC-CVO, SLCH)
- Monitor program for compliance
- Create reports, and coordinate site visits
- Assist with the data entry for the ACGME website and prepares supportive documentation required for site reviews
- Maintains fellowship handbook and distributes yearly
- Maintains established fellowship policies, procedures and objectives including regulatory records for license, reports, and compliance.
- Provides notifications as necessary
- Schedules interviews for selected potential fellows
- Makes travel arrangements, prepares visit itineraries, and assists applicants in getting to all appointments during visit
- Coordinates all duties required for new and graduating fellows
- Coordinates and updates fellow’s rotation and conference schedules, including the SLCH on-call system.
- Processes visitor forms and shadow requests.
- Manage medical student clinic rotations.
- Other duties as assigned.
Job Location/Working Conditions
- Normal office environment.
- Hybrid - Remote work potential after 6 month introductory period/ normal office environment.
- Typically sitting at desk or table.
- Walking to various areas of campus particularly during interview period.
- Normal office equipment including but not limited to computer, copier, fax, and telephone.
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications - Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
No specific certification/professional license is required for this position.
No specific work experience is required for this position.
Not Applicable
A driver's license is not required for this position.
- Bachelor’s degree in business related field.
- Experience in a medical, research, or educational environment.
- Excellent computer skills and applications.
Preferred Qualifications - No additional education unless stated elsewhere in the job posting.
No additional certification/professional licenses unless stated elsewhere in the job posting.
No additional work experience unless stated elsewhere in the job posting.
Accreditation Standards, Computer Literacy, Database Management, Detail-Oriented, Independent Judgment, Interpersonal Communication, Medical Policy, Oral Communications, Personal Initiative, Problem Solving, Sound Judgment, Spreadsheet Management, Time Management, Word Proccessing, Working Independently, Written Communication
G09-H
$23.37 - $36.19 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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