Residency/Fellowship Program Coordinator - Pediatric Endocrinology

Washington University; Missouri; Hybrid; USD 32,194 - 49,855; Full time

Benefits offered by this job

Vacation & holidays

Health insurance

Transit U-Pass

Tuition assistance

Job summary

Washington University in Saint Louis, MO invites applications for a Residency/Fellowship Program Coordinator in Pediatric Endocrinology. You will coordinate the division’s Fellowship Program, support the Director/Assistant Director, and assist with related divisional needs.

Responsibilities span interview scheduling, travel planning, documentation, and compliance across multiple regulatory bodies. The role requires strong organizational skills, attention to detail, and the ability to liaise with

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• No specific certification/professional license is required for this position.
• No specific work experience is required for this position.

Responsibilities

• Manages calendars for the Program Director and Assistant Program Director of the Fellowship Program for Pediatric Endocrinology.
• Organizes and prioritizes time and travel commitments, meetings and conference calls.
• Prepares letters, memos, correspondence and updates contact lists.
• Assists with the maintenance of CV’s and bio sketches in the Washington University Profile System.
• Pre-screening fellowship candidates and coordinating communications for fellows.
• Coordinating and communicating noon conference series schedule and managing selection process.
• Liaison to internal/external agencies and monitoring compliance.
• Create reports, coordinate site visits and assist with data entry for the ACGME website.
• Maintains fellowship handbook and distributes yearly; maintains policies and regulatory records.
• Schedules interviews for selected fellows; makes travel arrangements and visit itineraries.
• Coordinates duties for new and graduating fellows; updates rotation and conference schedules.

Skills

Accreditation Standards

Computer Literacy

Database Management

Detail-Oriented

Independent Judgment

Interpersonal Communication

Medical Policy

Oral Communications

Personal Initiative

Problem Solving

Sound Judgment

Spreadsheet Management

Time Management

Word Proccessing

Working Independently

Written Communication

Education

Bachelor’s degree

Job description

## Residency/Fellowship Program Coordinator - Pediatric EndocrinologyApplyremote type: On Campus/Onsitelocations: Washington University Medical Campustime type: Full timeposted on: Posted Todayjob requisition id: JR96212# **Location**SAINT LOUIS, MO 63110# **Scheduled Hours**40# **Position Summary**Responsible for the coordination of the division’s Fellowship Program alongside fellowship Director/Assistant Director. In addition, will assist with the coordination of other divisional needs as described below.# **Job Description****Primary Duties & Responsibilities:*** Manages calendars for the Program Director and Assistant Program Director of the Fellowship Program for Pediatric Endocrinology. Organizes and prioritizes time and travel commitments, meetings and conference calls. Prepares letters, memos, correspondence and updates contact lists. Assists with the maintenance of CV’s and bio sketches in the Washington University Profile System.* Assists Fellowship Director/Assistant Director in the coordination of the division fellowship program, which includes but not limited to: + Pre-screening fellowship candidates + Responsible for coordinating communication contact lists and correspondence for the fellows + Responsible for coordinating and communicating noon conference series schedule + Managing selection process + Liaison to internal/external agencies (ERAS, New Innovations, GME, AMA, NRMP, ABP, ACGME, OISS, BJC-CVO, SLCH) + Monitor program for compliance + Create reports, and coordinate site visits + Assist with the data entry for the ACGME website and prepares supportive documentation required for site reviews + Maintains fellowship handbook and distributes yearly + Maintains established fellowship policies, procedures and objectives including regulatory records for license, reports, and compliance. + Provides notifications as necessary + Schedules interviews for selected potential fellows + Makes travel arrangements, prepares visit itineraries, and assists applicants in getting to all appointments during visit + Coordinates all duties required for new and graduating fellows* Coordinates and updates fellow’s rotation and conference schedules, including the SLCH on-call system.* Processes visitor forms and shadow requests.* Manage medical student clinic rotations.* Other duties as assigned.**Working Conditions:** Job Location/Working Conditions* Normal office environment.* Hybrid - Remote work potential after 6 month introductory period/ normal office environment. Physical Effort* Typically sitting at desk or table.* Walking to various areas of campus particularly during interview period. Equipment* Normal office equipment including but not limited to computer, copier, fax, and telephone.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.# **Required Qualifications****Education:**Bachelor’s degree or combination of education and/or experience may substitute for minimum education.**Certifications****/Professional Licenses****:**No specific certification/professional license is required for this position.**Work Experience:**No specific work experience is required for this position.**Skills:**Not Applicable**Driver's License:**A driver's license is not required for this position.# **More About This Job****Preferred Qualifications:*** Bachelor’s degree in business related field.* Experience in a medical, research, or educational environment.* Excellent computer skills and applications.# **Preferred Qualifications****Education:**No additional education unless stated elsewhere in the job posting.**Certifications****/Professional Licenses****:**No additional certification/professional licenses unless stated elsewhere in the job posting.**Work Experience:**No additional work experience unless stated elsewhere in the job posting.**Skills:**Accreditation Standards, Computer Literacy, Database Management, Detail-Oriented, Independent Judgment, Interpersonal Communication, Medical Policy, Oral Communications, Personal Initiative, Problem Solving, Sound Judgment, Spreadsheet Management, Time Management, Word Proccessing, Working Independently, Written Communication# **Grade**G09-H# **Salary Range**$23.37 - $36.19 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.# **Questions**For frequently asked questions about the application process, please refer to our External Applicant FAQ.# **Accommodation**If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.# **Pre-Employment Screening**All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.# **Benefits Statement**Personal* Up to 22 days of vacation, 10 recognized holidays, and sick time.* Competitive health insurance packages with priority appointments and lower copays/coinsurance.* Take advantage of our free Metro transit U-Pass for eligible employees.* WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.Wellness* Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!Family* We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.* WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/