Residency/Fellowship Program Coordinator - Radiation Oncology

Washington University in St. Louis; St. Louis (MO); On-site; USD 32,000 - 50,000; Full time

Benefits offered by this job

Competitive health insurance packages

Paid time off–vacation and holidays

Metro U-Pass transit subsidies

Retirement savings plan (403(b))

Job summary

Washington University in St. Louis is seeking a Program Coordinator to support residency and fellowship training programs, ensuring regulatory compliance and robust documentation. You will coordinate applicant interviews, schedules, and files, acting as a liaison among residents, departments, and administration.

The role involves maintaining records for ACGME and licensing boards, preparing reports and budgets, and supporting timely program operations during peak interview periods.

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• No specific certification/professional license is required for this position.
• No specific work experience is required for this position.

Responsibilities

• Reviews applications of residency or fellowship program applicants, schedules and coordinates yearly interviews for selection of new residents or fellows, establishes files of completed applications and related materials, corresponds with individuals and those who are accepted into the program.
• Coordinates residents/fellows schedules, rotations, vacations, call and conference schedules and documents attendance and absence excuses.
• Arranges for phone or pagers, white coats, lockers and mailboxes and for certificates of program completion.
• Reviews ACGME requirements for the program(s) and evaluates program(s) to assess and ensure compliance.
• Maintains all records and documentation required by the ACGME and supervises the collection of data fulfilling requirements of ACGME and other licensing and credentialing boards.
• Prepares reports and complies statistics.
• Compiles faculty and resident evaluations.
• Participates in preparation of budget as it relates to residency/fellowship program.
• Performs other duties as assigned.

Skills

Accreditation Standards

Computer Literacy

Database Management

Detail-Oriented

Independent Judgment

Interpersonal Communication

Medical Policy

Oral Communications

Personal Initiative

Problem Solving

Sound Judgment

Spreadsheet Management

Time Management

Word Processing

Working Independently

Written Communication

Education

Bachelor’s degree

Job description

Position Summary

Assists program director in the management and direction of fellow and/or resident training program ensuring program compliance with regulatory agency standards and maintaining essential documentation for program. Coordinates educational activities for incoming and current residents and/or fellows and functions as a liaison between residents, fellows, departments, attending physicians, administration and outside institutions.

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Job Description

Primary Duties & Responsibilities

• Reviews applications of residency or fellowship program applicants, schedules and coordinates yearly interviews for selection of new residents or fellows, establishes files of completed applications and related materials, corresponds with individuals and those who are accepted into the program.
• Coordinates residents/fellows schedules, rotations, vacations, call and conference schedules and documents attendance and absence excuses.
• Arranges for phone or pagers, white coats, lockers and mailboxes and for certificates of program completion.
• Reviews ACGME requirements for the program(s) and evaluates program(s) to assess and ensure compliance.
• Maintains all records and documentation required by the ACGME and supervises the collection of data fulfilling requirements of ACGME and other licensing and credentialing boards.
• Prepares reports and complies statistics.
• Compiles faculty and resident evaluations.
• Participates in preparation of budget as it relates to residency/fellowship program.
• Performs other duties as assigned.

Working Conditions

Job Location/Working Conditions

• Normal office environment.

Physical Effort

• Typically sitting at desk or table.
• Walking to various areas of campus particularly during interview period.

Equipment

• Office equipment.

The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Education

Required Qualifications

Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

No specific work experience is required for this position.

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education

Preferred Qualifications

No additional education unless stated elsewhere in the job posting.

Certifications/Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

No additional work experience unless stated elsewhere in the job posting.

Skills

Accreditation Standards, Computer Literacy, Database Management, Detail-Oriented, Independent Judgment, Interpersonal Communication, Medical Policy, Oral Communications, Personal Initiative, Problem Solving, Sound Judgment, Spreadsheet Management, Time Management, Word Proccessing, Working Independently, Written Communication

Grade

G09-H

Salary Range

$23.37 - $36.19 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.