Medical Education Coordinator

Hugh Chatham Health; Milwaukee (WI); Hybrid; USD 37,000 - 55,000; Full time

Benefits offered by this job

Health benefits

Educational assistance

Retirement plans

Paid time off

Hybrid work model

Job summary

Advocate Health in Wisconsin is seeking a Medical Education Coordinator to support the undergraduate medical education program, coordinating schedules and advancing accreditation compliance. This role serves faculty, residents, fellows, and staff with guidance and operational support to enable program success.

The position is full-time with a 40-hour week, offering a hybrid schedule that requires some in-office days in Milwaukee.

Qualifications

• Bachelor's degree in a related field and relevant experience in healthcare/education.
• Typically requires 3 years of experience in program coordination and administrative support in a healthcare or educational setting.
• Familiarity with accreditation standards such as ACGME, ERAS, NRMP and NAS.

Responsibilities

• Serve as a trusted resource; track progress to meet accreditation standards.
• Prepare and disseminate schedules in consultation with the program leader to meet requirements.
• Review curriculum and materials to maximize learner experience and ensure accreditation compliance.
• Assist in development of program materials, reports, and meeting summaries.
• Coordinate recruitment, evaluation, and selection processes for the program.
• Communicate with accrediting and regulatory agencies and monitor changes.
• Support documentation for NAS and accreditation self-study and site visits.
• Maintain files ensuring compliance with policies and training documentation.
• Prepare program evaluations and reports for leadership.

Skills

Accreditation knowledge

Communication skills

Organization

Analytical skills

Regulatory knowledge

Scheduling experience

Program coordination

Education

Bachelor's Degree in Business or related field

Bachelor's Degree in Education or related field

Bachelor's Degree in Health Care Administration or related field

Tools

Scheduling software

Job description

Department

09377 AUWMG Undergraduate Medical Education - Clinician Student Services

Status

Full time

Benefits Eligible

Yes

Hours Per Week

40

Schedule Details/Additional Information

Monday through Friday, hours can vary depending on need.

Able to work hybrid, but days in office (Milwaukee) will be necessary.

Pay Range

$26.55 - $39.85

The Medical Education Coordinator partners closely with program leadership to support the overall administration and success of the medical education program. Ensures compliance with accreditation requirements and institutional policies while coordinating activities that support program quality, recruitment, retention, and continuous improvement. Serves as a key resource for faculty, residents, fellows, medical students, and staff by providing guidance, operational support, and program coordination to facilitate the achievement of educational and organizational goals.

Major Responsibilities

• Serves as an acknowledged and trusted medical education program resource. Tracks the progress of individuals and programs to ensure professional, rotational competency, and/or accreditation standards and requirements are met. Provides information, support, and problem-solving on a wide range of medical education training and program issues.
• Prepares, coordinates, and disseminates schedules in consultation with the program leader, as needed, to meet the educational and/or accreditation requirements of the program. Updates, changes, and ensures services are covered appropriately in regards to schedules.
• Reviews and revises rotation, curriculum, and/or materials, as well as ensures the program meets the accreditation requirements and maximizes the educational and learner experience. If working with the Residents, provides information on curriculum selection and revises the schedule per Accreditation Council’s requirements.
• Aids in the development and auditing of program materials and/or courses, program marketing materials, forms, reports, etc. Formats data, creates reports, summarizes results, and presents at program internal meetings. Arranges meetings and prepares and distributes meeting summaries. Reviews program expenses and provides information as necessary for budget planning.
• Coordinates and participates in the recruitment, evaluation, and/or selection process for the medical education program. Reviews national trends and benchmarks for matching candidates to programs in order to recommend selection criteria to program leaders for evaluating successful matches for Aurora programs.
• Assists in communicating with external agencies such as, but not inclusive of Accreditation Council from Graduate Medical Education (ACGME), Accreditation Council of Continuing Medical Education (ACCME), Liaison Committee on Medical Education (LCME), National Resident Matching Program (NRMP), Electronic Residency Application Service (ERAS), American Specialty Boards, American Medical Association (AMA), Wisconsin Medical Examining Board, Wisconsin Medical Society (WMS), US Drug Enforcement Administration (DEA),American Psychological Association (APA) Commission on Accreditation, APA Office of CE Sponsorship Approval, Association of Psychology Postdoctoral and Internship Centers (APPIC), National Matching Services (NMS), National Board for Certified Counselors (NBCC) and program specific organizations. Reports data and information to ensure compliance with agency standards. Monitors agency websites and receives communication regarding changes to procedures or compliance requirements.
• Helps the program leader in preparing required documentation and in completing accreditation self-study and site visits as well as internal program reviews and other required documentation for implementation of the current and future accreditation standards such as the Next Accreditation System (NAS).
• Monitors compliance with all applicable requirements and actions for regaining compliance. Aids in the development of new processes and policies to improve efficiencies and compliance.
• Maintains files ensuring compliance with all applicable policies, confidentiality, licensure, liability insurance, curriculum evaluations, contracts, and/or application documentation. Tracks and supports individuals’ completion of required courses/credits and provides documentation of training.
• Processes and maintains program evaluations and may work with leaders to identify any issues and identify areas of improvement. Creates reports and correspondence and disseminates as appropriate.

Licensure, Registration, And/or Certification Required

• None Required.

Education Required

• Bachelor's Degree in Business or related field, or
• Bachelor's Degree in Education or related field, or
• Bachelor's Degree in Health Care Administration or related field.

Experience Required

• Typically requires 3 years of experience in program coordination and providing administrative support within a healthcare or educational environment.

Knowledge, Skills & Abilities Required

• Knowledge and ability to plan for and manage the program coordination and administrative activities of a training program through application of prescribed standards, policies, and procedures as it relates to accreditation standards such as ECFMG, ERAS, NRMP.
• Knowledge of the due process and remediation process of ACGME if working with residents and/or fellows.
• Knowledge of medico-legal issues, employment visas, and state/federal regulations that impact the program.
• Excellent communication (oral and written) and interpersonal skills. Must have the ability to establish and maintain effective working relationships and the ability to work with a large and culturally diverse population of students, residents, fellows, faculty, and external physicians.
• Excellent organization, prioritization, and reading comprehension skills.
• Excellent analytical skills with a high attention to detail.
• Proficient computer skills including experience in using computer applications and physician scheduling software.
• Ability to gain comprehensive knowledge of terminology, principles, and methods utilized in training programs.
• Ability to monitor program expenses and advise the program director.

Physical Requirements And Working Conditions

• Exposed to a normal office environment.
• Must be able to sit, stand, and walk for prolonged periods of time in order to complete required word processing, filing, photocopying, distribution of materials, and other related functions.
• Operates all equipment necessary to perform the job.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.

Our Commitment To You

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits And More

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.