Fellowship Coordinator

Hugh Chatham Memorial Hospital; Ardmore (NC); On-site; USD 35,000 - 52,000; Full time

Benefits offered by this job

Paid Time Off

Health benefits

Flexible Spending Accounts

Adoption assistance

Retirement plan

Educational assistance

Job summary

Advocate Health is seeking an experienced administrator to oversee fellowship programs in Internal Medicine. The role includes coordinating overall program operations, maintaining accreditation standards, and supporting recruitment processes.

Responsibilities cover managing schedules, resident applications, and ensuring accurate records while collaborating with faculty and other departments for seamless program delivery.

Qualifications

• Associate's degree in Business Administration or related field with two years' experience or equivalent.
• Strong written and verbal communication skills required.
• Proficiency in Microsoft Office Suite (Word/Excel) essential.

Responsibilities

• Coordinate fellowship programs and administer schedules.
• Maintain ACGME Accreditation and GME requirements.
• Manage ERAS database and NRMP submission during recruitment season.

Skills

Oral communication

Written communication

Interpersonal skills

MS Office (Word/Excel)

Attention to detail

Education

Associate degree or higher

Tools

ACGME knowledge

Job description

Department:

09161 WFBMG University Group Practice: WFBMC Main - Administration: Internal Medicine

Status:

Full time

Benefits Eligible:

Yes

Hours Per Week:

40

Schedule Details/Additional Information:

M-F 8-5 with occasional Saturday during interviews (September -October)

Pay Range:

$25.30 - $37.95

Responsible for the operational and financial management of the accredited/non-accredited fellowship training program, under direction from the Program Director. Assists with the organization of the fellowship program director's time and maintains accurate schedules. Requires a comprehensive and detailed understanding of national accreditation policies and hospital policies, as well as a high degree of initiative and independent judgment. Assesses and directs a wide range of programmatic issues including long range planning, recruiting trainees, developing projects, analyzing administrative workflow, maintaining databases, communicating with faculty and trainees regarding a range of issues, and managing internal and external program relations.

EDUCATION/EXPERIENCE: Associate's degree in Business Administration or related field with two years' experience; or, an equivalent combination of education and experience.

LICENSURE, CERTIFICATION, and/or REGISTRATION: N/A

ESSENTIAL FUNCTIONS:

• Coordinates fellowship programs.
• Maintains and monitors ACGME Accreditation and GME requirements.
• Maintains the ERAS database (Electronic Residency Application System) and oversees its processes during recruitment season. Maintains application chart for fellowships.
• Responsible for final phase of fellow selection process by preparing rank list with direct submission to the National Resident Matching Program (NRMP) for fellowships.
• Assembles new fellow training files, coordinates new fellow GME personnel forms, and assists with financial duties such as tracking accounts, producing financial reports, and providing budget preparation support.
• Schedules and arranges activities to ensure availability and makes complex travel arrangements when necessary.
• Creates and maintains accurate files.
• Facilitates departmental work by providing specialized administrative support to faculty and departmental communication.
• Assists with departmental processes and programs by following established work procedures.
• Performs other related duties as assigned.
• Maintains cooperative working relationships and an open line of communication with other departments and members of the Medical Center.
• Resolves problems to improve customer service.

SKILLS/QUALIFICATIONS:

Excellent oral, written, listening and interpersonal communication skills

Proficient in Microsoft Office Suite including Word and Excel

Detail oriented

WORK ENVIRONMENT:

Clean, well-lit, comfortable, office environment

PHYSICAL REQUIREMENTS:

• Standing
• Walking
• Sitting
• Bending
• Reaching with arms
• Finger and hand dexterity
• Talking
• Hearing
• Seeing
• Lifting, carrying, pushing and or pulling:
• 20 lbs. maximum
• 50 lbs. maximum
• 100 lbs. maximum

Our Commitment to You:

Advocate Health offers a comprehensive suite of Total Rewards: benefits and well-being programs, competitive compensation, generous retirement offerings, programs that invest in your career development and so much more – so you can live fully at and away from work, including:

Compensation

• Base compensation listed within the listed pay range based on factors such as qualifications, skills, relevant experience, and/or training
• Premium pay such as shift, on call, and more based on a teammate's job
• Incentive pay for select positions
• Opportunity for annual increases based on performance

Benefits and more

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

Note: Eligibility for programs listed above may depend on your FTE or status (e.g., full-time, part-time, per diem, temporary, etc.); please ask a Recruiter for more information during an interview.

About Advocate Health

Advocate Health is the third-largest nonprofit, integrated health system in the United States, created from the combination of Advocate Aurora Health and Atrium Health. Providing care under the names Advocate Health Care in Illinois; Atrium Health in the Carolinas, Georgia and Alabama; and Aurora Health Care in Wisconsin, Advocate Health is a national leader in clinical innovation, health outcomes, consumer experience and value-based care. Headquartered in Charlotte, North Carolina, Advocate Health services nearly 6 million patients and is engaged in hundreds of clinical trials and research studies, with Wake Forest University School of Medicine serving as the academic core of the enterprise. It is nationally recognized for its expertise in cardiology, neurosciences, oncology, pediatrics and rehabilitation, as well as organ transplants, burn treatments and specialized musculoskeletal programs. Advocate Health employs 155,000 teammates across 69 hospitals and over 1,000 care locations, and offers one of the nation’s largest graduate medical education programs with over 2,000 residents and fellows across more than 200 programs. Committed to providing equitable care for all, Advocate Health provides more than $6 billion in annual community benefits.