Residency Coordinator

Loyola Medicine; Maywood (IL); On-site; USD 30,000 - 47,000; Full time

Benefits offered by this job

Benefits from Day One

Career Development

Tuition Reimbursement

On Site Fitness Center

Referral Rewards

Job summary

Loyola Medicine, part of Trinity Health, is seeking a Residency Coordinator to manage administrative aspects of a multi-specialty residency program. The role emphasizes accreditation compliance, new resident onboarding, and coordination of rotations across several clinical tracks.

The position requires Bachelor's degree or equivalent experience, 3–5 years in related work, and offers benefits from day one with competitive compensation.

Qualifications

• Experience coordinating residency programs or similar administrative healthcare programs.
• Strong organizational and multi-project coordination abilities.
• Ability to manage accreditation documentation and regulatory requirements.

Responsibilities

• Coordinate administrative aspects of residency programs across medical, surgical, dental, and podiatric tracks.
• Ensure accreditation standards are applied and documentation maintained.
• Handle new resident paperwork, licensure, contracts, and orientation support.
• Schedule clinical rotations, track evaluations, and maintain program records.

Skills

Administrative coordination

Attention to detail

Communication

Education

Bachelor's Degree

Tools

New Innovations

Job description

Employment Type: Full time Shift: Day Shift Description: Loyola Medicine, a member of Trinity Health, is a nationally ranked academic, quaternary care system based in Chicago's western suburbs. The three-hospital system includes Loyola University Medical Center, Gottlieb Memorial Hospital, MacNeal Hospital, as well as convenient locations offering primary care, specialty care and immediate care services from more than 1,500 physicians throughout Cook, Will and DuPage counties. All three of our hospital sites are within a short commute from the city!

If you are Interested in working for a regional leader in healthcare, delivering compassionate care and improving the lives of those in our communities, join the Loyola team and become Loyola Strong!

What you’ll do

• The Residency Coordinator coordinates the administrative aspects of a healthcare professional residency program (medical, surgical, dental, podiatric) with special focus on becoming expert in program accreditation requirements, researching and submitting best practice ideas to program administration and assisting in the implementation of acceptable innovations. Also includes general administrative duties including the coordination of recruitment, initial processing, and continued provision of administrative services to residents. Oversees the entering of clinical rotation schedules and provides residency program-associated support services to the program director.
• ACCREDITATION – Knows and applies concepts of accreditation to regular program functions. Serves as expert in accreditation standards specific to the specialty supported. Regularly reviews accreditation requirements. Research best practices for the discipline through regular review of the accrediting body documentation and on-line networking. Maintains essential accreditation documents (including program and resident-specific files) and coordinates necessary review functions required for continued accreditation.
• NEW RESIDENTS – Ensures all necessary paperwork related to new trainee licensure, contracts and work authorization is complete, orders necessary equipment such as lab coats and pagers, and assists in overall orientation of new residents. Facilitates resident completion of all institutional requirements for employment.
• TRAINING PROGRAM - Schedules and completes required paperwork for all resident/fellow clinical rotations (including off-site and interdepartmental rotations) and training program related conferences. Maintains electronic database of all clinical rotation (via New Innovations), clinic and call information in additional databases. Ensures the accuracy of all clinical assignments for compliance with Medicare scrutiny. Ensures the availability of all rotation-specific goals and objectives, and records of didactic sessions. Coordinates the evaluation process by tracking the assignment, release and completion of evaluations, modifying existing or setting up new tools based on program director input, and reporting on complete/incomplete evaluations.

We offer

• Benefits from Day One
• Career Development
• Tuition Reimbursement
• On Site Fitness Center (Gottlieb Memorial Hospital & LUMC)
• Referral Rewards

What you'll need for this job

• Minimum Education Required: Bachelor's Degree OR equivalent training acquired via work experience or education
• Preferred: Bachelor's Degree Specify Degree(s): Business Administration or related field.
• Minimum Experience Required: 3-5 years of previous job-related experience

Compensation

Pay Range: $22.07- $34.21 per hour

Actual compensation will fall within the range but may vary based on factors such as experience, qualifications, education, location, licensure, certification requirements, and comparisons to colleagues in similar roles.

Benefits

Click or copy URL to your browser www.trinity-health.org/sites/default/files/my-benefits/Health-and-Wellbeing/Compliance/Illinois-Transparency-Law/Trinity-Health-Summary-of-Benefits-Illinois-Job-Req-Discloser-Law.pdf

Our Commitment

Rooted in our Mission and Core Values, we honor the dignity of every person and recognize the unique perspectives, experiences, and talents each colleague brings. By finding common ground and embracing our differences, we grow stronger together and deliver more compassionate, person-centered care. We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other status protected by federal, state, or local law.