Residency Coordinator

UC Irvine; Irvine (CA); On-site; USD 45,000 - 49,000; Full time

Job summary

UC Irvine's Urology Residency Program seeks a detail‑oriented Residency Program Coordinator to support health professional education. You will assist in curriculum development, scheduling, assessments, and learner evaluations, ensuring alignment with accreditation standards and program objectives.

Under the PD/APD, you will coordinate activities, manage documentation, and monitor learner progress while communicating effectively with trainees, faculty, and regulatory bodies to maintain academic

Qualifications

• Knowledge of department, HR and university policies and processes.
• Understanding of health professions education requirements and accreditation.
• Strong conflict resolution and problem-solving skills.
• Ability to prioritize deadlines in a complex, changing environment.
• Excellent written and oral communication for scientific documents and reports.
• Ability to work independently with minimal direction.
• Strong organizational and attention-to-detail skills.

Responsibilities

• Design, conduct, promote, evaluate, and support health professional education programs in compliance with standards.
• Coordinate ongoing administration of health professions education programs and the Urology Residency Program.
• Support trainees in curriculum, teaching, learning activities, scheduling, core competencies, assessments, and evaluations.
• Assist with instructional support, learning technology, and institutional reporting for accreditations and policy.

Skills

Policy knowledge

Regulatory knowledge

Conflict resolution

Prioritization

Communication skills

Independence

Organization

Education

Bachelor's degree in related area

Job description

Who We Are

Founded in 1965,

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. The Department of Urology faculty members are committed to training the next generation of exceptional physician scientists while providing care to patients with a wide range of Urological conditions at Orange County's academic medical center.

Your Role on the Team

Under the general direction of the Urology Residency Program Director and/or Associate Program Director (PD/APD), the Residency Program Coordinator is involved in the designing, conducting, promoting, evaluating, and supporting health professional education programs in compliance with organizational objectives and nationally accepted accreditation standards and requirements. Supports trainees in areas such as curriculum, teaching, and learning activities, scheduling, core competencies, assessments, and evaluations. Coordinates all activities associated with ongoing administration of health professions education programs. Responsible for the administration of the Urology Residency Program. Responsible for achieving academic excellence through instructional support, learning technology, program and learner evaluations, institutional reporting on education, and accreditations and policy.

Required

What It Takes to be Successful

• Knowledge of department, organization, HR and university policies and processes. Current knowledge of relevant industry federal, state and local laws and regulations including national accrediting organizations and state and federal licensing and regulatory offices.
• Knowledge of the health professions education industry, administrative analysis and operations research. Knowledge of assigned program requirements and curriculum.
• Demonstrated conflict resolution skills to effectively guide and motivate others.
• Demonstrated ability to prioritize effectively to meet deadlines in a complex, challenging environment. Ability to share knowledge with team members in an efficient and effective manner.
• Skills to evaluate issues and identify solutions within defined procedures and policies. Demonstrated ability to solve problems and suggest solutions through critical thinking process.
• Effective oral and written communication skills with technical writing skills sufficient to compose a variety of scientific documents, reports, budgets and justifications which are clear, concise, logical and display syntax and grammar.
• Ability to act independently with demonstrated problem-solving skills, multi-task and to follow through on assignments with minimal direction.
• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to complete work and meet established deadlines in an accurate and timely manner, and to manage short and competing deadlines.
• Ability to confirm and adjust to last minute schedule changes.
• Bachelor's degree in related area and / or equivalent experience / training
• 1-2 years of related work experience

Special Conditions

• May require work outside of normal business hours.
• May require travel to other locations as designated by Department Leadership.

Expected salary range is $32.51-35.91/hr.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions Of Employment

The University of California, Irvine (UCI) seeks to provide a safe and healthy environment for the entire UCI community. As part of this commitment, all applicants who accept an offer of employment must comply with the following conditions of employment:

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization