IM Residency Coordinator

UC Irvine; California; On-site; USD 60,000 - 85,000; Full time

Job summary

UC Irvine is seeking a program operations specialist to support health education learners, manage calendars, schedules, databases, and accreditation processes. The role emphasizes professional communication, data accuracy, and regulatory compliance in a dynamic academic environment.

The candidate will coordinate learning activities, track learner compliance, and support program accreditation while collaborating with faculty and staff across departments.

Qualifications

• Bachelor's degree in related area or equivalent experience/training.
• Minimum 3 years of experience in a relevant role.
• Strong knowledge of health professions education policy and regulatory requirements.
• Excellent communication, interpersonal, and organizational skills.
• Ability to manage complex calendars, data entry, and reporting in electronic systems.

Responsibilities

• Coordinate program operations including teaching and learning activities, curriculum, learner scheduling, databases, and compliance tracking.
• Support program accreditation processes and documentation.
• Maintain accurate learner records and generate reports for leadership and accreditation bodies.
• Communicate professionally with learners, faculty, and staff; respond to inquiries in a timely manner.

Skills

Policy knowledge

Administrative analysis

Communication

Interpersonal skills

Organization

Data analysis

Problem solving

Education

Bachelor's degree in related area

Tools

Microsoft Office

Excel

Adobe

Zoom

DocuSign

Job description

Who We Are

Founded in 1965,

Who We Are

Founded in 1965, UC Irvine is a member of the prestigious Association of American Universities and is ranked among the nation’s top 10 public universities by U.S. News & World Report. The campus has produced five Nobel laureates and is known for its academic achievement, premier research, innovation and anteater mascot. Led by Chancellor Howard Gillman, UC Irvine has more than 36,000 students and offers 224 degree programs. It’s located in one of the world’s safest and most economically vibrant communities and is Orange County’s second-largest employer, contributing $7 billion annually to the local economy and $8 billion statewide. To learn more about UC Irvine, visit www.uci.edu. The mission of the Department of Medicine is to deliver accessible, patient-centered healthcare of the highest caliber while training compassionate, visionary, and innovative clinicians and researchers. We develop, teach and practice state-of-the- art, evidenced-based medicine that holds the promise of a better future for the people of California and beyond.

Your Role on the Team

Applies acquired skills, process, and policy knowledge to support professional health education program learners. Coordinates program operations, which include teaching and learning activities, program curriculum, learner scheduling, maintaining databases, tracking learner compliance, and program accreditation.

Required

What It Takes to be Successful

• Basic knowledge of relevant policies and regulatory requirements. Basic knowledge of health professions education industry.
• Basic knowledge of administrative analysis and operations research. Acquiring skills in developing and implementing processes and systems. Familiarity with the administrative and operational implications in a program.
• Communication skills; includes verbal, written and active listening. Service oriented and responsive to questions and requests. Ability to interact in a professional, resourceful, and courteous manner.
• Demonstrated interpersonal skills. Demonstrated ability to develop working relationships within department and with learners.
• Excellent organizational skills, analytical, and demonstrated attention to detail. Ability to work with extremely complex faculty calendars / schedules requires extremely well organized and detail oriented precision.
• Investigative, data analysis, and reporting skills. Ability to generate computer reports, checking for errors, correcting and submitting accurate reports. Skills include entering, maintaining, extracting, and analyzing data in electronic systems.
• Highly proficient in Microsoft Office Suite, including Outlook, Word, and Excel, with extensive experience using Adobe, Zoom, and DocuSign to support document management, professional communication, virtual meetings, and electronic signature processes.
• Bachelor's degree in related area and / or equivalent experience / training
• A minimum of 3 years of experience.

Preferred

• Demonstrated knowledge of School of Medicine, UCI campus and general UC accounting, purchasing, travel, and payroll policies and procedures.
• Working knowledge of MedHub, NRMP, ACGME and other residency management platforms.
• Ability to adapt to ACGME and ABIM changes and initiate/ execute solutions to meet new requirements.
• Knowledge of GME and VA billing process for FTEs.
• Knowledge of educational technology and systems. Ability to troubleshoot and triages related technology issues.

Special Conditions

• Travel may be required to support operational and programmatic needs, including participation in meetings, conferences, training sessions, and professional development activities.
• Occasional work outside of regular business hours may be required to support program needs, special events, meetings, and other operational activities.

Total Rewards

In addition to the salary range listed below, we offer a wealth of benefits to make working at UCI even more rewarding. These benefits may include medical insurance, sick and vacation time, retirement savings plans, and access to a number of discounts and perks. Please utilize the links listed here to learn more about our compensation practices and benefits.

Conditions Of Employment

• Background Check and Live Scan
• Employment Misconduct*
• Legal Right to work in the United States
• Vaccination Policies
• Smoking and Tobacco Policy
• Drug Free Environment
• Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

The following additional conditions may apply, some of which are dependent upon business unit or job specific requirements.

• California Child Abuse and Neglect Reporting Act
• E-Verify
• Pre-Placement Health Evaluation

Details of each policy may be reviewed by visiting the following page - https://hr.uci.edu/new-hire/conditions-of-employment.php

Closing Statement

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC Anti-Discrimination Policy.

We are committed to attracting and retaining a diverse workforce along with honoring unique experiences, perspectives, and identities. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable, and welcoming.

UCI provides reasonable accommodations for applicants with disabilities upon request. For more information, please contact Human Resources at [phone] or [e-mail].

Consideration for Work Authorization Sponsorship

Must be able to provide proof of work authorization