Residency and R25 Program Coordinator (Hybrid) - Otolaryngology

Washington University; St. Louis (MO); On-site; USD 49,000 - 75,000; Full time

Job summary

Washington University in St. Louis seeks a Program Coordinator to assist the residency and R25 training programs. You will manage applications, coordinate interviews, and organize rotations, conferences, and evaluations, serving as liaison among residents, faculty, administration, and external institutions.

The role splits about 50/50 between residency duties and NIH R25 compliance, including documenting, reporting, and assisting with RPPRs, budgets, communications, and events.

Qualifications

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• No specific certification/professional license required.
• No specific work experience required.

Responsibilities

• Review residency or fellowship applications and coordinate interviews.
• Coordinate residents/fellows schedules, rotations, vacations, call and conference schedules.
• Maintain records and documentation required by the ACGME and licensing/credentialing boards.
• Assist with R25 trainee recruitment, onboarding/offboarding, and tracking.
• Support budget preparation and program communications.

Skills

Accreditation Standards

Computer Literacy

Database Management

Detail-Oriented

Independent Judgment

Interpersonal Communication

Oral Communications

Personal Initiative

Problem Solving

Sound Judgment

Spreadsheet Management

Time Management

Word Processing

Working Independently

Written Communication

Education

Bachelor’s degree

Job description

LocationSt. Louis, MO 63110Scheduled Hours40Position SummaryAssists program director in the management and direction of resident training program ensuring program compliance and maintaining essential documentation for program. Coordinates educational activities for incoming and current residents and functions as a liaison between residents, departments, attending physicians, administration and outside institutions. Also functions as Program Coordinator for the R25 Training Program, ensuring alignment with NIH requirements for documentation and compliance. Residency and R25 responsibilities will be split roughly 50/50.Job DescriptionPrimary Duties & Responsibilities:ResidencyReviews applications of residency or fellowship program applicants, schedules and coordinates yearly interviews for selection of new residents or fellows, establishes files of completed applications and related materials, corresponds with individuals and those who are accepted into the program.Coordinates residents/fellows schedules, rotations, vacations, call and conference schedules and documents attendance and absence excuses.Arranges for phone or pagers, white coats, lockers and mailboxes and for certificates of program completion.Reviews ACGME requirements for the program(s) and evaluates program(s) to assess and ensure compliance.Maintains all records and documentation required by the ACGME and supervises the collection of data fulfilling requirements of ACGME and other licensing and credentialing boards.Prepares reports and compiles statistics.Compiles faculty and resident evaluations.Participates in preparation of budget as it relates to residency/fellowship program.Performs other duties as assigned.R25Assist with R25 trainee recruitment, onboarding/offboarding, and tracking.Coordinates mentor/mentee activities, resident research requirements, and RCR compliance.Arranges R25 educational/research programs (ACDC, Ogura Day, CREST, Critical Appraisal, ABT).Handle event logistics, speaker coordination, travel, evaluations, and on-site support.Tracks publications, alumni, research projects, and PGY3 research residents.Coordinates medical student travel and resident clinical elective rotations.Maintains program communications, marketing materials, and website updates.Assist with preparing NIH RPPR and various program reports.Schedules advisory committee meetings, exit interviews, and program reporting.Working Conditions:Job Location/Working ConditionsNormal office environment.Physical EffortTypically sitting at desk or table.Walking to various areas of campus particularly during interview period.EquipmentOffice equipment.The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.Required QualificationsEducation:Bachelor’s degree or combination of education and/or experience may substitute for minimum education.Certifications /Professional Licenses :No specific certification/professional license is required for this position.Work Experience:No specific work experience is required for this position.Skills:Not ApplicableDriver's License:A driver's license is not required for this position.More About This JobWashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.Preferred QualificationsEducation:No additional education unless stated elsewhere in the job posting.Certifications /Professional Licenses :No additional certification/professional licenses unless stated elsewhere in the job posting.Work Experience:No additional work experience unless stated elsewhere in the job posting.Skills:Accreditation Standards, Computer Literacy, Database Management, Detail-Oriented, Independent Judgment, Interpersonal Communication, Medical Policy, Oral Communications, Personal Initiative, Problem Solving, Sound Judgment, Spreadsheet Management, Time Management, Word Proccessing, Working Independently, Written CommunicationGradeG09-HSalary Range$23.37 - $36.19 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ .AccommodationIf you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits StatementPersonalUp to 22 days of vacation, 10 recognized holidays, and sick time.Competitive health insurance packages with priority appointments and lower copays/coinsurance.Take advantage of our free Metro transit U-Pass for eligible employees.WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.WellnessWellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!FamilyWe offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/EEO StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.