Reservations Coordinator

Del Mar Vacations; Orleans (MA); On-site; USD 50,000 - 60,000; Full time

Benefits offered by this job

2 weeks vacation

1 week sick time

Partially subsidized health insurance

HSA (health savings account)

401k with up to 4% match

Yearly bonus program

Job summary

Del Mar Vacations is seeking a Reservations Coordinator to be the first impression for guests and turn inquiries into confirmed vacations on Cape Cod. You will manage inbound and outbound reservations, rebook favorites, and respond quickly with enthusiasm across channels.

You will build knowledge of Del Mar homes and proactively rebook 5-star guests, while coordinating with Marketing and Guest Experience to ensure a seamless handoff from booking to stay.

Qualifications

• Strong written and verbal communication skills.
• A good sense of numbers and accounting.
• Sales-minded, persuasive, and driven to close.
• Passionate about delivering 5-star guest experiences and building loyalty.
• Able to manage multiple inquiries, platforms, and tasks at once while staying organized and accurate.
• Calm and professional in a high-volume, fast-paced environment.
• Organized, tech-savvy, and quick to learn new systems.
• Hospitality, reservations, or customer-facing experience preferred.

Responsibilities

• Handle inbound calls for bookings, answering questions and converting interest into confirmed reservations.
• Manage Reservations AI Agent, monitoring performance and stepping in where a human touch is needed.
• Monitor and respond to the HubSpot Reservations Inbox in a timely, professional manner.
• Manage Reservations text messaging, keeping guest conversations moving quickly across channels.
• Review and act on the Reserved Reservations Report daily to catch opportunities and follow up accordingly.
• Make gap night calls to fill open dates and minimize vacancy across the portfolio.
• Execute call campaigns to previous guests to drive repeat bookings.
• Create and test new outbound initiatives to find fresh ways to drive bookings.
• Own and drive metrics around revenue and nights booked that support company-wide goals.
• Constitute check-out calls with departing guests to close the loop on their stay and open the door for their next one.
• Call 5-star guests proactively to rebook their next vacation.
• Build deep knowledge of Del Mar homes to recommend the right home for each guest.
• Cultivate guest loyalty and encourage repeat bookings through every interaction.
• Process reservations accurately from inquiry to confirmation.
• Handle modifications including date changes, home changes, and cancellations.
• Manage payments, deposits, and balances tied to each reservation.
• Partner with Marketing on promotions, offers, and campaigns.

Skills

Strong communication

Numbers & accounting

Sales mindset

Guest service

Multi-tasking

Organized

Tech savvy

Hospitality experience

Job description

As a Reservations Coordinator, you’re the first impression of Del Mar for many of our guests—and often the reason they choose to stay with us. You’ll manage inbound and outbound reservation activity, connect with guests to rebook their favorite homes, and make sure every inquiry is handled quickly, professionally, and with genuine enthusiasm.

This role is about turning inquiries into confirmed vacations, building loyalty with repeat guests, and knowing our homes well enough to recommend the perfect spot for a Cape Cod getaway. No two conversations are alike, and that’s the fun of it.

Core Responsibilities

Manage Guest Inquiries

• Handle inbound calls for bookings, answering questions and converting interest into confirmed reservations.
• Manage our reservations AI Agent, monitoring performance and stepping in where a human touch is needed.
• Monitor and respond to the HubSpot Reservations Inbox in a timely, professional manner.
• Manage Reservations text messaging, keeping guest conversations moving quickly across channels.

Drive Bookings & Revenue

• Review and act on the Reserved Reservations Report daily to catch opportunities and follow up accordingly.
• Make gap night calls to fill open dates and minimize vacancy across the portfolio.
• Execute call campaigns to previous guests to drive repeat bookings.
• Create and test new outbound initiatives to find fresh ways to drive bookings.
• Own and drive metrics around revenue and nights booked that support company-wide goals.

Build Guest Loyalty

• Conduct check-out calls with departing guests to close the loop on their stay and open the door for their next one.
• Call 5-star guests proactively to rebook their next vacation.
• Build deep knowledge of Del Mar homes — layout, amenities, location, what makes each one special — to recommend the right home for each guest.
• Cultivate guest loyalty and encourage repeat bookings through every interaction.

Manage Guest Reservations

• Process reservations accurately from first inquiry through confirmation.
• Handle modifications, including date changes, home changes, and cancellations.
• Manage payments, deposits, and balances tied to each reservation.
• Partner with Marketing on promotions, offers, and campaigns that drive booking activity.
• Coordinate with Guest Experience to ensure a seamless handoff from booking through stay.
• Partner with all other departments as business needs indicate.

Qualifications

• Strong written and verbal communication skills.
• A good sense of numbers and accounting.
• Sales-minded, persuasive, and driven to close.
• Passionate about delivering 5-star guest experiences and building loyalty.
• Able to manage multiple inquiries, platforms, and tasks at once while staying organized and accurate.
• Calm and professional in a high-volume, fast-paced environment.
• Organized, tech-savvy, and quick to learn new systems.
• Hospitality, reservations, or customer-facing experience preferred.

Why Join the Del Mar Vacations Team

Del Mar Vacations is a Veteran-owned and operated, full-service vacation rental company on Cape Cod. We specialize in providing 5-star experiences to our guests, homeowners, and each other. As a hospitality and service-first culture, our team and their talents are the key to our success.

Working at Del Mar means you will be surrounded by passionate, smart, and engaged people who are focused on superior problem solving and outstanding customer service. Our ideal candidates enjoy working in a small, tight-knit, high energy and supportive team, are intellectually curious, comfortable with ambiguity, have a positive outlook, and are able to pivot quickly as things change.

• 2 weeks of vacation time
• 1 week of sick time
• Partially subsidized health insurance
• HSA (health savings account)
• 401k with up to 4% match
• Yearly bonus program (and other rewards and recognition, both big and small)

Salary Range

$50,000–$60,000

Schedule

Full time, Varying Days, Friday-Monday required

Del Mar Vacation, Inc. is an equal opportunity employer. All employment will be decided solely on the basis of your qualifications and merit and according to hiring needs. We are committed to creating a collaborative team and do not discriminate based on race, color, religion, creed, gender, sex (including pregnancy, childbirth, and related medical conditions), sexual orientation, gender identity or expression, national origin, ancestry, age, disability, genetic information, marital status, amnesty, status as a covered veteran, military service, or any other class protected by applicable federal, state, and local laws.