Reservations Agent

Highgate; Dallas (TX); On-site; USD 21,000 - 30,000; Full time

Job summary

The Reservations Agent at The Joule Dallas, a Highgate Hotels property, handles reservations, inquiries and cancellations in an attentive, courteous and efficient manner, and quotes available rates to maximize room revenue according to Highgate Hotel standards.

Responsibilities include answering calls, assisting guests with services and hours, entering reservations, and coordinating with Sales on group bookings while maintaining calendars and accurate records for smooth front desk operations.

Qualifications

• High School diploma or equivalent required.
• Experience in a hotel or related field preferred.
• College coursework in related field helpful.

Responsibilities

• Answer all incoming calls promptly with courtesy and efficiency.
• Answer guest inquiries about hotel services, facilities and hours of operation.
• Book room reservations and maximize revenue using standard rate quoting scenarios.
• Enter reservations into the computer according to standard operating procedures.
• Communicate and work with Sales on group bookings.
• Maintain availability calendar and share relevant information with operations staff.
• Maintain accurate files and reports.
• Handle VIP reservations, packages and discounts.
• Forecast packages according to hotel standards.
• Monitor daily sales activity and alert Front Desk Manager of issues.

Skills

Customer service

Telephone etiquette

Education

High School diploma or equivalent

College coursework in related field helpful

Job description

Compensation Type

Hourly

Highgate Hotels

Highgate is a premier real estate investment and hospitality management company widely recognized as an innovator in the industry. Highgate is the dominant player in U.S. gateway markets including New York, Boston, Miami, San Francisco and Honolulu, with a rapidly expanding presence in Europe, Latin America, and the Caribbean. Highgate’s portfolio of global properties represents an aggregate asset value exceeding $20B and generates over $5B in cumulative revenues. The company provides expert guidance through all stages of the hospitality property cycle, from planning and development through recapitalization or disposition. Highgate also has the creativity and bandwidth to develop bespoke hotel brands and utilizes industry-leading proprietary revenue management tools that identify and predict evolving market dynamics to drive out performance and maximize asset value. With an executive team consisting of some of the industry’s most experienced hotel management leaders, the company is a trusted partner for top ownership groups and major hotel brands. Highgate maintains corporate offices in London, New York, Dallas, and Seattle.

Location

The Joule Dallas, TX

Built in the 1920s, the neo-Gothic landmark building at 1530 Main Street was originally the Dallas National Bank. It dominated the downtown skyline during a thriving era of Dallas banking and West Texas oil booms. Downtown Dallas flourished through the ’80s, but as the 20th century drew to a close, it was a shadow of its former glory. A decade of development deals and massive renovations transformed the then-vacant bank building into a Forbes four-star boutique hotel. Aptly named after the international unit of energy, The Joule brought a charge to downtown Dallas when it opened in 2008. Through a series of further renovations and expansions as adjacent properties became available, The Joule has become a cultural, shopping, and dining destination—a forerunner in the renaissance of downtown Dallas.

Overview

The Reservations Agent is responsible for handling reservations, inquiries and cancellations in an attentive, courteous and efficient manner, and quoting available rates to maximize room revenue according to Highgate Hotel standards.

Responsibilities

• Answer all incoming calls promptly, in an attentive, courteous and efficient manner.


• Answer guest inquiries about hotel services, facilities and hours of operation.


• Book room reservations while focusing on maximizing room revenue and average rate using standard rate quoting scenario at all times. Up sell rooms when possible.


• Enter reservations into the computer according to standard operating procedures.


• Communicate and work closely with the Sales Department concerning group bookings.


• Maintain availability calendar and communicate all relevant information to the operations staff.


• Maintain accurate files and reports.


• Handle all special reservations, to include V.I.P. reservations, packages and discounts.


• Book and block rooms using hotel standards for Group Rooming Lists and Booking Agreements.


• Attend and give input on trends and opportunities to maximize revenue.


• Complete forecasts as required by management.


• Monitor daily sales activity and alert Front Desk Manager of sold out nights, group status and possible problem situations.


• Post no-show revenue daily, if required at property.


• Process travel agent checks, if required at property.


• Be able to perform all duties of a Front Desk Agent and assist at front desk as needed.


• Communicate availability to wholesalers.


• Call for occupancy at area hotels.


• File reservations and group contracts.


• Review Reservations logbook and Guest Request log on a daily basis.


• Send confirmations.


• Process advance deposit/balance sheet.


• Process brochure requests.


• Forecast packages according to hotel standards.


• Research travel agent commissions.

Qualifications

• High School diploma or equivalent required.


• Experience in a hotel or a related field preferred.


• College course work in related field helpful.