Research Support Specialist

the-swift-group; Baltimore (MD); On-site; USD 55,000 - 75,000; Full time

Job summary

Swift is seeking a Research Support Specialist to join a dynamic team in College Park, MD. This role provides administrative and basic security support to ensure efficient daily operations within a research environment and serves as a key liaison between internal teams, external partners, and government stakeholders.

The ideal candidate has at least five years of administrative experience, strong organizational and communication skills, and holds US citizenship with an active TS/SCI with

Qualifications

• Minimum 5 years of experience providing administrative support in a professional environment.
• Strong organizational, communication, and coordination skills.
• Experience supporting operations in a structured or regulated environment is preferred.
• Ability to manage multiple priorities and interact effectively with a variety of stakeholders.
• US citizenship and an active TS/SCI with Polygraph security clearance required.

Responsibilities

• Provide administrative and operational support for research activities and facility functions.
• Coordinate visitors, travel, meetings, and special arrangements for VIP guests in collaboration with Government staff.
• Answer phones, greet and log visitors, and manage incoming and outgoing mail.
• Procure supplies and materials to support research lab operations.
• Serve as a liaison between organizations (e.g., government, academic, and contractor teams) to support researchers with administrative needs.
• Perform basic security functions, including maintaining visitor logs, processing clearance information, and serving as an alternate point of contact for security matters.
• Prepare facility planning reports and support facility-related documentation.
• Manage and maintain time accounting systems.
• Coordinate schedules, meetings, facility tours, and travel arrangements, including expense tracking.
• Recommend administrative procedures in alignment with Government-approved processes.
• Maintain records and ensure proper documentation management.
• Coordinate with Government personnel to schedule facility maintenance and support operational readiness.

Skills

Administrative support

Organizational skills

Communication skills

Coordination

Security procedures familiarity

Tools

Time accounting systems

Job description

Swift is a privately held, mission-driven and employee-focused services and solutions company headquartered in Reston, VA. Our capabilities include Software Development, Engineering & IT, Data Science, Cyber Enablement, Logistics, and Training. Founded in 2019, Swift supports Civilian, Defense, and Intelligence Community customers across the country and around the globe.

We are looking for a Research Support Specialist to join a dynamic team in College Park, MD.

Research Support Specialist – Level 1

Research Support Specialist provides administrative and basic security support to ensure efficient daily operations within a research environment. This role serves as a key point of coordination between internal teams, external partners, and government stakeholders, supporting both administrative functions and facility operations.

Key Responsibilities

• Provide administrative and operational support for research activities and facility functions.
• Coordinate visitors, travel, meetings, and special arrangements for VIP guests in collaboration with Government staff.
• Answer phones, greet and log visitors, and manage incoming and outgoing mail.
• Procure supplies and materials to support research lab operations.
• Serve as a liaison between organizations (e.g., government, academic, and contractor teams) to support researchers with administrative needs.
• Perform basic security functions, including maintaining visitor logs, processing clearance information, and serving as an alternate point of contact for security matters.
• Prepare facility planning reports and support facility-related documentation.
• Manage and maintain time accounting systems.
• Coordinate schedules, meetings, facility tours, and travel arrangements, including expense tracking.
• Recommend administrative procedures in alignment with Government-approved processes.
• Maintain records and ensure proper documentation management.
• Coordinate with Government personnel to schedule facility maintenance and support operational readiness.

Qualifications

• Minimum of 5 years of experience providing administrative support in a professional environment.
• Strong organizational, communication, and coordination skills.
• Experience supporting operations in a structured or regulated environment is preferred.
• Ability to manage multiple priorities and interact effectively with a variety of stakeholders.
• Familiarity with basic security procedures and administrative systems is a plus.
• US citizenship and an active TS/SCI with Polygraph security clearance required