Research Services Manager

UWMSN University of Wisconsin Madison; United States; Hybrid; USD 68,000 - 92,000; Full time

Job summary

The University of Wisconsin - Madison is seeking a Research Services Manager for the IDiA Lab within the Department of Radiology. The role coordinates multi-site projects on AI-driven imaging, manages data use agreements, and oversees budgets across federal grants.

The incumbent will supervise staff and ensure regulatory compliance while communicating with faculty and researchers. Responsibilities include budgeting oversight, developing policies, auditing project finances, and coordinating

Qualifications

• 1+ year supervisory experience leading a team.
• Project management experience across complex studies.
• Experience with pre- and post-award research administration and budgets.
• Experience with IRB protocols and data use agreements (DUAs).
• Preferred: experience in medicine, radiology, or imaging; familiarity with AI/ML.

Responsibilities

• Serve as SME and unit liaison for projects.
• Provide progress updates to stakeholders and timelines.
• Develop policies to ensure regulatory compliance and unit goals.
• Assist with budget development and auditing for projects.
• Design, monitor, and execute project-specific experiments.
• Identify and resolve technical issues; supervise staff as needed.
• Prepare research presentations for internal/external audiences.
• Support grant proposals and funding applications.
• Coordinate collaborations including DUAs and shared datasets.

Skills

Project management

Team leadership

Communication

Budget oversight

Regulatory compliance

IRB/DUA knowledge

Education

Bachelor's degree

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff Employment Type: Regular Job Profile: Research Services Manager Job Summary: The Department of Radiology, University of Wisconsin - Madison, School of Medicine & Public Health is seeking a Research Services Manager (RSM) who will serve as the liaison and project manager in projects involving integrated diagnostics using AI in the Integrated Diagnostics and Analytics (IDiA) Laboratory for Precision Medicine directed by Dr. Pallavi Tiwari. The research conducted by IDiA Lab utilizes medical imaging, digital pathology, clinical and EHR data to build and optimize AI and machine learning models for oncology, neurological, and chronic diseases. Working with a high degree of independence, the Research Services Manager will be responsible for coordinating the efforts of the lab regarding multiple large national and international projects including data acquiring, deidentification, clinical data management, as well as database upkeep, as well as coordinating efforts across different multi-site collaborations. The RSM will also be responsible for budgetary oversight of several federal grants, staff supervision, and regulatory compliance.

ADDITIONAL JOB DETAILS: This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location. Successful candidates who address the following Knowledge, Skills, and Abilities in their cover letter will be given first consideration; Professional and effective oral and written communications skills. Must be able to relay information to faculty PIs and other researchers and prepare reports as needed; Effective management skills: ability to lead, train, work with, and elicit cooperation from team members and staff; Ability to problem-solve effectively with ability to develop and implement alternative solutions as needed; Ability to learn and apply new ideas, techniques, processes, policies, functions, etc. Must be highly motivated and a self-starter; A willingness to acquire further skills and to train research team members (including students) on these skills.

Key Job Responsibilities:

• Serves as a subject matter expert and unit liaison.
• Provides updates on project components and timelines to stakeholders as needed
• Develops operating policies and procedures to comply with regulations, institutional policies, and unit objectives
• Assists with the development and auditing of project-specific budgets
• Assists with the design, monitoring, and execution of project-specific experiments.
• Identifies and resolves technical issues
• May direct the day-to-day activities of staff and resolve routine personnel issues
• Develops and facilitates research specific presentations to internal and external audiences
• Assists with the development and submission of research grant proposals
• Coordinates internal and external research collaborations including management of data use agreements (DUAs) and datasets shared under those agreements

Department: School of Medicine and Public Health, Department of Radiology, IDiA (Tiwari) Lab

What Sets Us Apart

• Collaborative Excellence: Strong partnerships with UW Health, Medical Physics, and leading equipment vendors drive continuous advancements in imaging.
• Cutting-Edge Technology: We utilize state-of-the-art imaging in CT, MR, PET/CT, PET/MR, angiography, ultrasound, PACS, and AI-driven medical imaging.
• Robust Research Infrastructure: Dedicated support for grant writing, media specialists, research nurses, technologists, and data managers enhance investigative success.
• Premier Imaging Facilities: The WIMR Imaging Sciences Center offers 60,000 square feet of advanced imaging space, including MRI, PET/MRI, PET/CT, CT, ultrasound, angiography, cyclotron, radiopharmaceutical production and comprehensive small animal imaging technologies.

Visit our official website to learn more about our work and opportunities.

Compensation

The starting salary for the position is $80,000; but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and sick leave; competitive insurances and savings accounts; retirement benefits. For more information, refer to the campus benefits webpage and the SMPH Academic Staff Benefits Flyer.

Required Qualifications

• At least 1 year of supervisory experience and/or experience leading a team.
• Project management experience.
• Experience with pre- and post- award research administration including grant proposal development and/or budget planning/management.
• Experience with research compliance including IRB protocols and data use agreements (DUAs).

Preferred Qualifications

• Research experience in medicine, radiology, and/or medical imaging analysis techniques.
• Familiarity with AI and machine learning methods, including deep learning in research.
• Familiarity with tumor segmentation/classification methods.
• Programming/scripting and/or database design/management experience.
• Familiarity with high-performance computing and/or cloud computing platforms (e.g., Azure).

Education

Bachelors Preferred; focus in biomedical science, research administration, business, or a related field by start date preferred.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

The University of Wisconsin-Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies.

We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply.

For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website.

To request a disability or pregnancy-related accommodation for any step in the hiring process (e.g., application, interview, pre-employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you.

Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.

Work with purpose, make an impact, and grow your career.

The University of Wisconsin–Madison is committed to equity, inclusion and employee well-being as we proudly work to improve the lives of people in Wisconsin and beyond.

UW–Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin–Madison.

Contact Information: Amanda Michalski, [e-mail] Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

University sponsorship is not available for this position, including transfers of sponsorship and TN visas. The selected applicant will be responsible for ensuring their continuous eligibility to work in the United States (i.e. a citizen or national of the United States, a lawful permanent resident, a foreign national authorized to work in the United States without the need of an employer sponsorship) on or before the effective date of appointment. This position is an ongoing position that will require continuous work eligibility. If you are selected for this position, you must provide proof of work authorization and eligibility to work. The department will not be able to support a request for a J-1 waiver. If you chose to pursue a waiver and apply for our position, neither the UW nor UWMF will reimburse you for your legal or waiver fees.