Research & Scholarship Program Coordinator

Ugajobsearch; Athens (GA); On-site; USD 40,000 - 70,000; Full time

Job summary

The University of Georgia is seeking a Research & Scholarship Programs Coordinator for the SOM-Research to provide administrative support for medical student research and resident scholarly activity programs. You will coordinate operations, support mentors and learners, maintain databases, organize events, and assist with financial and administrative processes.

Collaborating with faculty, residency leadership, Student Affairs, and Communications, you will help ensure program delivery, monitor

Qualifications

• Experience in higher education, academic medicine, research administration, or graduate medical education.
• Experience coordinating educational programs, conferences, workshops, or scholarly activities.
• Experience supporting data collection, reporting, and program assessment activities.

Responsibilities

• Coordinate daily operations of student and resident research and scholarship programs.
• Schedule and facilitate meetings, advising appointments, mentor consultations, and program-related activities.
• Serve as a primary point of contact for students, residents, faculty mentors, and program stakeholders.
• Assist with faculty mentor recruitment, onboarding, and engagement efforts.
• Maintain program records, databases, and communication systems to support efficient administration.

Skills

REDCap

Qualtrics

QuestionPro

Microsoft Excel

Data management systems

Education

High school diploma or equivalent

Job description

Research & Scholarship Program Coordinator

Posting Details

Posting Number S15796P Working Title Research & Scholarship Program Coordinator Department SOM-Research About the University of Georgia Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state’s flagship university ( https://www.uga.edu/ ). The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,200 faculty and more than 7,900 full‑time staff. The University’s enrollment exceeds 44,000 students including over 33,000 undergraduates and over 11,000 graduate and professional students. Academic programs reside in 20 schools and colleges, including the newly established School of Medicine and the Victoria Kay Investor School of Nursing. About the College/Unit/Department The University of Georgia School of Medicine was founded in 2024 and received preliminary accreditation in 2026. The establishment of a new public medical school at UGA comes as the state faces a significant shortage of medical professionals. The population of Georgia, the nation’s eighth-largest state, has surged to approximately 11 million residents, straining existing medical infrastructure and resulting in longer wait times for appointments and reduced access to care. Georgia currently ranks 39th in the nation for the number of active patient care physicians per capita and 41st for the number of public medical students per capita. As a top-20 public university with a thriving research enterprise and vast public service network, the University of Georgia is well‑positioned to produce more highly trained physicians, alleviate physician shortages, and improve the state’s ability to provide quality health care for its citizens. The School of Medicine is located on UGA’s Health Sciences Campus in Athens. In its inaugural year, the UGA School of Medicine will enroll 60 students per class, but a new $100 million medical school building will enable the UGA School of Medicine to grow to 120 students per class in the future. College/Unit/Department website https://medicine.uga.edu/ Posting Type External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information Monday – Friday, 8:00AM – 5:00PM
Flexibility may be needed at times. Advertised Salary Commensurate with experience Posting Date 09/22/2026 Open until filled Yes Closing Date Proposed Starting Date 11/23/2026 Special Instructions to Applicants The application packet should include a cover letter detailing how the applicant’s credentials and experience meet the needs, responsibilities, and qualifications for the position, a current resume, and contact information for three professional references (who will not be contacted without further correspondence with the applicant). Location of Vacancy Athens Area

Position Information Classification Title Student Services Assistant II FLSA Non-Exempt FTE 1.00

Minimum Qualifications High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

• Experience in higher education, academic medicine, research administration, or graduate medical education.
• Experience using REDCap, Qualtrics, QuestionPro, Microsoft Excel, or similar data management and reporting tools.
• Experience coordinating educational programs, conferences, workshops, or scholarly activities. Experience supporting data collection, reporting, and program assessment activities.

Position Summary The Coordinator for Research & Scholarship Programs provides operational and administrative support for the UGA School of Medicine medical student research and resident scholarly activity programs, as well as direct administrative support to the Associate Dean for Research. This position works closely with the Associate Dean for Research to coordinate program operations, support faculty mentors and learners, maintain program databases and communications, organize educational events, monitor scholarly outcomes, and assist with financial and administrative processes. The Coordinator serves as a key point of contact for research and scholarship initiatives and collaborates with faculty, residency leadership, Student Affairs, Curriculum Affairs, and the School of Medicine Communications Office to ensure successful program delivery and continuous improvement.

Knowledge, Skills, Abilities and/or Competencies

• Excellent organizational and time management skills.
• Strong interpersonal and customer service skills.
• Effective verbal and written communication abilities.
• Ability to work collaboratively with faculty, learners, and administrative stakeholders.
• Proficiency with Microsoft Office Suite and data management systems.
• Ability to analyze information and prepare clear reports and summaries.
• Demonstrated ability to maintain confidentiality and handle sensitive information appropriately.

Physical Demands Standard office environment with majority of work at a desk/computer. Work at a computer for long periods. Is driving a responsibility of this position? No Is this a Position of Trust? Yes Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) Yes Credit and P-Card policy Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website . Background Investigation Policy Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Provide day-to-day coordination and administrative support for medical student and resident research and scholarly activity programs

• Coordinate daily operations of student and resident research and scholarship programs.
• Schedule and facilitate meetings, advising appointments, mentor consultations, and program-related activities.
• Serve as a primary point of contact for students, residents, faculty mentors, and program stakeholders.
• Support implementation of research and scholarly activity initiatives and program timelines.
• Assist with faculty mentor recruitment, onboarding, and engagement efforts.
• Coordinate mentor-learner matching processes and maintain related documentation.
• Monitor program participation and ensure completion of required milestones and deadlines. Develop and maintain program materials, forms, procedures, and resource guides.
• Assist in evaluating and improving program workflows and operational effectiveness.

Percentage of time 35

Maintain program records, databases, and communication systems to support efficient program administration and stakeholder engagement

• Maintain and update databases related to faculty mentors, research opportunities, funding opportunities, learner participation, and program outcomes.
• Ensure accuracy, integrity, and confidentiality of program records and data.
• Generate participant rosters, reports, and tracking documents as needed.
• Coordinate updates to the Research & Scholarship website in collaboration with the School of Medicine Communications Office.
• Assist with development and dissemination of newsletters, announcements, program updates, and other communications.
• Support electronic survey administration and data collection efforts.
• Maintain communication lists and distribution groups for faculty, students, residents, and program participants.
• Utilize systems such as REDCap, Qualtrics, Excel, and other institutional platforms to support program management and communication activities.

Percentage of time 25

Administrative support to the Associate Dean for Research

• Manage and maintain the Associate Dean for Research’s calendar, including scheduling meetings, appointments, and events.
• Coordinate and support meetings, including preparing agendas, distributing materials, and tracking follow‑up actions.
• Draft, review, and distribute correspondence, reports, presentations, and other documents on behalf of the Associate Dean.
• Serve as the primary administrative point of contact for internal and external stakeholders interacting with the Associate Dean’s office.
• Assist with special projects, strategic initiatives, and operational priorities of the Associate Dean for Research.
• Maintain confidentiality and discretion when handling sensitive personnel, research, financial, and institutional information.

Percentage of time 15

Coordinate logistics and administrative support for educational programming and research‑related events

• Plan and coordinate workshops, seminars, presentations, training sessions, and research education activities.
• Manage event logistics including scheduling, venue arrangements, registration, materials preparation, and participant communications.
• Coordinate faculty speaker and presenter arrangements.
• Support planning and execution of the annual Research & Scholarship Day and other scholarly events.
• Prepare event agendas, schedules, promotional materials, and