RESEARCH & REGULATORY MANAGER

Atlanta Diabetes Associates; Atlanta (GA); Híbrido; USD 65.000 - 85.000; Jornada completa

Descripción de la vacante

ATLANTA DIABETES ASSOCIATES PC is seeking a Salaried Exempt Finance/Administrative Coordinator to oversee the Research and Regulatory departments. You will manage invoicing, sponsor communications, and RealTime allocations while ensuring financial records are current and budgets are tracked.

The role requires strong organizational and communication skills, experience coordinating projects, and the ability to work with cross-functional teams in a clinical research setting.

Formación

• Experience managing multiple projects and deadlines.
• Strong written and verbal communication.
• Ability to learn new software and adapt to new workflows.
• Detail-oriented with high accuracy in documents.
• Experience interfacing with sponsors and study teams.
• Knowledge of accounting or invoicing processes.

Responsabilidades

• Timely submission and allocation of invoices.
• Corresponds with sponsors about payment status.
• Manage RealTime allocations and biweekly funds.
• Direct study start-up activities.
• Administrative oversight of study buildout.
• Attend meetings in director's absence.
• Ensure financial records are current.
• Assist with SOPs and quarterly reviews.

Conocimientos

Attention to detail

Financial administration

Project management

MS Office

Communication skills

Regulatory knowledge

Sponsor liaison

Herramientas

Microsoft Excel

Microsoft Word

PowerPoint

Descripción del empleo

Description

JOB CLASSIFICATION

Salaried Exempt

SUMMARY:

This position will be responsible for maintaining the finances of the Research department and providing administrative oversight within the implementation of the RealTime system. As well as managing the Regulatory department.

DUTIES:

• Timely submission and allocation of invoices
• Corresponds with sponsors and third parties regarding submission and status of payments to ensure payments received
• Assigns credit card allocations monthly
• Keeps records of financial transactions current
• Act as a liaison between the sponsor and the site
• Directs study start-up for upcoming studies
• Professionally greet and assist any office visitors
• Administrative oversight of study buildout
• Manages RealTime allocations, including ordering cards as needed, adding funds biweekly, and notifying HR accordingly.
• Invoice sponsors in a timely manner
• Ensure financial records are current
• Provide payment info to AR for incoming payments.
• Provide allocation info for expenses (FedEx, CC statement, etc)
• Confirm the receipt of all W9s/collect SSNs for issuance of 1099s
• Directs study start-up
• Marketing/Recruitment
• Staff Certification
• Assist with SOPs, including oversight of quarterly reviews and revisions as necessary
• Schedule annual device calibrations
• In the absence of the director, will attend manager meetings and support Lead Clinical Coordinator
• Other duties as assigned.

SUPERVISION

Work is performed under general supervision from the Director. The Principal Investigator may act as a consultant on any problems which arise.

Requirements

SKILLS AND QUALIFICATIONS

• High personal motivation, self-management, and detail orientation; ability to take responsibility for meeting deadlines and making progress without direct supervision.
• Strong spoken and written communication skills.
• Capacity and willingness to learn new software, research methods, and work routines quickly; flexibility in responding to new research opportunities as they arise.
• Technologically savvy and able to learn new programs quickly and able to troubleshoot common issues; proficiency in Word, Excel, PowerPoint, Outlook, and Internet skills.
• Articulate and tactful communication skills; readiness to meet and work directly with clients.
• Experience managing people and projects; must be able to handle multiple projects and changing priorities.
• Possess a high level of self-confidence and demonstrate the ability to take the initiative.
• Have excellent attention to detail and high-level accuracy with documents.
• Ability to assess, prioritize and act quickly.
• Learning-based and solution-oriented.
• Deadline driven and highly organized.
• Ability to maintain the goodwill and reputation of the entire team.

EQUIPMENT

Must be familiar with scientific and medical equipment used in the particular field of laboratory, medical, and clinical research.

WORKING CONDITIONS

Work is performed in an office, laboratory, and/or clinic environment, with occasional work from home. The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. Management retains the right to add or change the duties of the position at any time.

IMPORTANT:

Any qualifications to be considered as equivalents in lieu of stated minimums require prior approval of the Division Manager, Principal Investigator, and Chief Operations Officer. Information resources, including data, information, technology, and software, are Atlanta Diabetes Associates' resources and must be protected and used in conformance with all applicable laws and policies in accordance with Information Security Standards.