Research Programs & Admin Specialist

U.S. Department of Veterans Affairs; West Haven (CT); On-site; USD 65,000 - 93,000; Full time

Benefits offered by this job

Ad-hoc telework

On-site position

Job summary

U.S. Department of Veterans Affairs, VA Connecticut Healthcare System, West Haven, CT, seeks a professional to assist the Supervisory Administrative Officer in managing administrative and operational functions of the Research Service.

The role involves coordinating IPA agreements, onboarding contractors, and producing management reports to support research operations. The position emphasizes maintaining databases, ensuring funding availability, and providing training and guidance to staff across

Qualifications

• One year of specialized experience managing administrative functions of a research program.
• Experience managing personnel agreements and contracted appointments for compliance.
• Experience creating and maintaining databases and systems.
• Ability to prepare management reports.
• Education substitution options include Ph.D. or advanced graduate education.

Responsibilities

• Manage IPA and contracted personnel appointments as directed by the AO.
• Coordinate with affiliate universities to collect IPA documents.
• Verify funding availability for IPA agreements.
• Oversee new employee orientation for non-VA paid employees.
• Onboard contractors via approved methods.
• Produce and distribute management reports from multiple sources.
• Maintain SharePoint sites with newsletters, SOPs, and memos.
• Coordinate department events such as research seminars and VA Research Week.

Skills

Database management

Project coordination

Documentation

Communications

Training

Education

Ph.D. or equivalent doctoral degree

Tools

SharePoint

HRIS

Databases

Job description

U.S. Department of Veterans Affairs, VA Connecticut Healthcare System, West Haven, CT, seeks a professional to assist the Supervisory Administrative Officer in managing administrative and operational functions of the Research Service.

The role involves coordinating IPA agreements, onboarding contractors, and producing management reports to support research operations. The position emphasizes maintaining databases, ensuring funding availability, and providing training and guidance to staff across