Sponsored Research Administrator 2 - 141889

University of California - San Diego Medical Centers; San Diego (CA); Hybrid; USD 79,000 - 115,000; Full time

Job summary

University of California - San Diego Medical Centers is seeking a Sponsored Research Administrator in the Department of Pediatrics. The role manages complex financial analysis across multiple divisions, with diverse funding sources, and collaborates with central offices and external sponsors.

The position requires strong analytical skills, regulatory knowledge, and the ability to forecast financial plans while maintaining compliance; hybrid onsite/remote work is available within the UCSD system,

Qualifications

• Six or more years of related experience, education/training or a Bachelor’s degree plus two years related experience.
• Knowledge of federal, state, local, sponsor and institutional regulations and guidelines.
• Familiarity with compliance requirements related to human/animal subjects in research and financial conflicts of interest.

Responsibilities

• Provide comprehensive financial analysis and complex fiscal management for multiple divisions.
• Develop and forecast internal reporting systems for short- and long-term financial planning.
• Coordinate with central offices and external sponsors (NIH, DOD, AHA, etc.).
• Prepare proposals, awards, and transactions related to contracts and grants.
• Maintain contract and grant records in compliance with policies; exercise delegated signature authority as appropriate.

Skills

High-volume transactions

Financial analysis

Reporting

Communication

Regulatory knowledge

Analytical problem-solving

Organization

Education

Bachelor's degree in related area

Tools

UCPath

OFC

BAH

Job description

UCSD Layoff from Career Appointment: Apply by 10/27/2026 for consideration with preference for rehire. All layoff applicants should contact their Employment Advisor.

Reassignment Applicants: Eligible Reassignment clients should contact their Disability Counselor for assistance.

This position will work a hybrid schedule which includes a combination of working both onsite at Campus and remote.

DESCRIPTION

The Department of Pediatrics is one of the largest departments within the School of Medicine with approximately 200 faculty, 80 post-doctoral fellows (both MDs and PhDs) along with over 300 support staff (not including hospital staff). In addition, the Department has more than 50 clinical residents and fellows distributed across the Divisions. The missions of research, education and patient care are intertwined, and are integral to the goals of the department. The Department has undergone significant growth in recent years with a consolidated budget of approximately $166 million including sponsored projects expenditures of approximately $69 million and clinical revenue of over $ 94 million. This expansion of the Department's research and clinical portfolio is expected to continue in the next few years.

The Department's 16 divisions include Academic General Pediatrics, Child Development & Community Health; Allergy, Immunology and Rheumatology; Cardiology; Dysmorphology; Emergency Medicine; Endocrinology; Gastroenterology; Genetics; Genome Information Sciences; Hematology/Oncology; Hospital Medicine; Host-Microbe Systems & Therapeutics, Infectious Diseases; Neonatology; Nephrology; and Respiratory Medicine.

In 2001, physicians and leadership of the University of California, San Diego (UCSD), Rady Children's, and Children's Specialists of San Diego (CSSD) unified pediatric patient care, research, education and community service programs, creating a university-affiliated children's health system to serve the region. Over the past two decades, an extensive list of joint programs has developed, with many physicians and researchers playing a role at both institutions.

This affiliation has consolidated the clinical, teaching, research and public service programs of the UCSD School of Medicine's Department of Pediatrics with San Diego's only health care system dedicated to the health and well-being of children. In 2009, this partnership was furthered by the creation of Rady Children's Specialists of San Diego, a Medical Foundation, and is now recognized as having global leaders in research, technology, translational medicine, education and clinical excellence.

Under the supervision of the Director of Sponsored Projects, the Sponsored Research Administrator will be responsible for providing comprehensive financial analysis and complex fiscal management in both pre and post-award sponsored projects administration for multiple divisions in the Department of Pediatrics, with approximately $6 million in sponsored project funding sources. Each division's financial management involves multiple PI's and funding sources (federal, state, private grants including contracts, gifts, clinical trials, subawards, fellowships, service agreements, and UC Foundation funds). The incumbent will work with numerous funding agencies including, but not limited to NIH, DOD, AHA, ADA, CIRM, JDRF, and other various state, county, private and industry sponsors. The incumbent will independently work with multiple international and domestic institutions as well as a variety of central offices such as OCGA, OCTA, OCAA, HSSPPO, SPF, HHR, ARC, IPPS, etc. The incumbent will also serve as the department contact for the assigned Division Chiefs and PIs.

In coordination with the Director of Sponsored Projects, the incumbent will be responsible for establishing new procedures and/or revising existing procedures to meet changing needs and creating a variety of intricate internal reporting systems and tools for forecasting short and long term financial planning, identifying problem areas, formulating creative and alternative solutions and making recommendations for a wide variety of financial and administrative issues.

Under supervision, develops and / or oversees research proposals, awards and / or transactions related to contract and grant management and maintains contract and grant records in compliance with institutional and research sponsor policies. Works on proposals of moderate scope such as single investigator NSF proposals where analysis of financial information or reports requires review of a variety of factors (e.g. budgets, salaries, expenses, etc.). Receives assignments on project basis and fully analyzes problems, gathers data and information, and recommends solutions. May be eligible for delegated signature authority. Completes and approves transactions for signature by manager or other authorized institutional official. Performs other duties as assigned.

MINIMUM QUALIFICATIONS

• Six (6) years of related experience, education/training, OR a Bachelor's degree in related area plus two years of related experience/training.
• Knowledge of applicable federal, state, local, sponsor and institutional regulations, policies, and guidelines.
• Knowledge of applicable compliance requirements related to use of human or animal subjects in research, financial conflict of interest, biosafety, etc.
• Ability to manage a high volume of transactions.
• Ability to perform moderately complex financial analysis and customized reporting.
• Demonstrated competence in the use of spreadsheet and database software in financial analysis, fiscal management and financial reports.
• Ability to maintain independent judgment; strong organization; communication skills; and a customer service focus.
• Maintains current knowledge of compliance regulations in all areas of research administration.
• Demonstrated knowledge of generally accepted accounting, fiscal and reporting principles.
• Demonstrated ability to maintain a professional attitude during interaction and collaboration with a wide range of personalities. Excellent communication and organizational skills.
• Proven ability to analyze complex financial issues, recognize potential impact, identify creative and alternative solutions; implement recommendations. Demonstrated problem-solving and negotiation skills with ability to exercise discretion.

PREFERRED QUALIFICATIONS

• Demonstrated experience with UCSD on-line and web based accounting and personnel systems (OFC, BAH, UCPath, etc.).

SPECIAL CONDITIONS

• Employment is subject to a criminal background check.

Pay Transparency Act

Annual Full Pay Range: $78,906 - $114,924 (will be prorated if the appointment percentage is less than 100%)

Hourly Equivalent: $37.79 - $55.04

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Hiring Pay Scale referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Annual Full Pay Range may be broader than what the University anticipates to pay for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).