Research Program Coordinator

utaustin; Utah; On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health benefits

Paid time off

Retirement plan

Tuition assistance

Library access

UT Shuttle access

Job summary

The University of Texas at Austin's School of Civic Leadership seeks a Research Program Coordinator to provide programmatic and administrative support for faculty research and grant-funded initiatives. You will coordinate research programs, partnerships, events and grant activities, and assist PIs in implementing awarded projects.

This exempt, full-time role on UT Main Campus requires a bachelor's degree and at least two years of experience coordinating events or programs, with strong

Qualifications

• Bachelor's degree required; related fields accepted.
• Two years minimum experience coordinating events, programs, or projects with multiple stakeholders.
• Experience supporting logistics for in-person and virtual events, including scheduling and travel coordination.
• Strong organizational skills and ability to handle multiple deadlines.
• Excellent written and verbal communication, with event documentation experience.
• Relevant education and experience may be substituted as appropriate.

Responsibilities

• Coordinate faculty-led and grant-funded research programs and initiatives, including civic education programs, professional development, conferences, seminars, and workshops.
• Assist principal investigators with program timelines, participants, deliverables, and related activities.
• Support School research initiatives and special projects involving collaboration with faculty, units, partners, and external organizations.
• Plan and execute research-related conferences, workshops, seminars, speaker visits, and other grant-supported programming from planning through execution.
• Manage program logistics such as schedules, registration, facilities, catering, materials, and on-site coordination.

Skills

Event coordination

Project coordination

Communication

Organization

Education

Bachelor's degree in related field

Job description

Job Posting Title

Research Program Coordinator

Hiring Department

School of Civic Leadership

Position Open To

All Applicants

Weekly Scheduled Hours

40

FLSA Status

Exempt from FLSA

Earliest Start Date

Immediately

Position Duration

Expected to Continue

Location

UT MAIN CAMPUS

Job Details

General Notes

Established in 2023 as UT Austin's newest college, the School of Civic Leadership is a community of scholars and students dedicated to studying the foundational ideas and institutions of a free society, with the goal of advancing human flourishing. We value independent thought, civil discourse, reasoned deliberation, and intellectual curiosity as we prepare to meet the challenges of the present and sustain the blessings of liberty for future generations.

Upholding the University's motto - Disciplina Praesidium Civitatis , "Education is the guardian genius of democracy" - we advance The University of Texas at Austin's mission to achieve excellence in education, research, and public service.

Benefits

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs: tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

Purpose

The purpose of this position is to provide programmatic and administrative support for faculty research and grant‑funded initiatives within the School of Civic Leadership. The position coordinates research‑related programs, partnerships, events, and grant activities. The research program coordinator supports faculty principal investigators in implementing awarded projects.

Responsibilities

Research Programming & Events

• Coordinate faculty‑led and grant‑funded research programs and initiatives, including civic education programs, professional development, conferences, seminars, workshops, and other scholarly activities.
• Support faculty principal investigators (PIs) in the administration of coordinating program timelines, participants, deliverables, and related activities.
• Support additional School research initiatives and special projects involving collaboration with faculty, academic units, research partners, and external organizations.
• Coordinate research‑related conferences, workshops, seminars, speaker visits, and other grant‑supported programming from planning through execution.
• Manage program logistics, including schedules, registration, participant communications, facilities, technology, catering, materials, and on‑site coordination in collaboration with faculty and appropriate SCL staff.
• Coordinate visiting scholars, speakers, and program participants, including invitations, itineraries, travel arrangements, schedules, and campus visits; serve as a primary point of contact throughout their participation.

Grant & Financial Coordination

• Coordinate program‑related purchasing and financial transactions, including travel, supplies and materials, vendor payments, reimbursements, stipends, and honoraria, in partnership with SCL Business Affairs.
• Communicate and stay abreast of applicable requirements as it relates to expenditures and programming expenses.
• Identify administrative, financial, or logistical issues affecting grant‑supported activities and coordinate with appropriate staff and faculty to resolve them.

Research Partnerships & Reporting

• Serve as an administrative liaison among faculty PIs, program participants, external partners, and university offices to facilitate program activities.
• Maintain program records and compile participation data, outcomes, and summaries to support grant reporting and evaluation of research initiatives.
• Collaborate with SCL Communications team to ensure appropriate events receive recognition.

Required Qualifications

• Bachelor's degree in a related field.
• 2 years of experience coordinating events, programs, or projects involving multiple stakeholders.
• Experience supporting logistics for in‑person and virtual events, including scheduling, registration, travel coordination, and on‑site support.
• Strong organizational skills with the ability to manage multiple events and deadlines simultaneously.
• Excellent written and verbal communication skills, including experience preparing summaries, reports, and event documentation.
• Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

• Demonstrated experience with UT business policies and procedures.
• Experience with purchasing, vendor coo