Research Program Coordinator

Constellation; Berkeley (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Constellation’s Research Programs Team seeks a Program Coordinator to maintain and improve systems for running fellowships, from sourcing and applications to weekly programming and onboarding/offboarding Fellows. You will coordinate with mobilization and operations to keep programs on track, reporting to the Manager of Research Programs.

This role suits someone with strong operational instincts, curiosity about AI safety, and a willingness to learn.

Qualifications

• Strong project management instincts and ability to track multiple tasks
• Excellent written and verbal communication across researchers, executives, and policymakers
• Highly organized with a knack for keeping systems running smoothly and documentation up to date
• Motivation to improve processes, not just maintain status quo
• Ability to learn quickly and engage with complex topics

Responsibilities

• Maintain project plans and documentation for each program
• Coordinate with fellows, mentors, and stakeholders to broaden networks and connections
• Collect and analyze feedback to inform program development
• Assist with event design and execution, including technical workshops and educational sessions
• Design and refine team processes to improve efficiency and reduce gaps

Skills

Project management

Communication

Organization

Process improvement

Cross-functional collaboration

Learner mindset

Job description

About the role

As a Program Coordinator on the Research Programs Team, you will play a critical role focused on maintaining and improving the systems we use to run our research programs. You’ll work across the entire pipeline for our fellowships, including sourcing and applications, weekly programming and events, onboarding and offboarding Fellows, and coordinating with our mobilization and operations teams. You’ll report to the Manager of Research Programs and work closely with the program managers across the team, ensuring our research programs stay on track.

This role is perfect for someone who cares deeply about our mission to grow the AI safety field, feels excited about program delivery, and brings strong operational instincts to a fast-moving team. This role is also designed to support growth into research management and broader program management responsibilities. You don't need to be a researcher yourself; we’re looking for sharp judgment, curiosity about the work, and a willingness to learn.

Key responsibilities

Program Operations

• Maintain project plans and documentation, ensuring the team has an accurate view into each program
• Support collaboration among research fellows and their mentors, finding ways to broaden their network and connect to the wider AI Safety ecosystem
• Collect and analyze feedback from fellows, mentors, and other stakeholders to inform ongoing program development
• Contribute to event design and execution, including technical workshops for AI researchers and educational sessions for policymakers, and provide an excellent attendee experience

Team Operations and Coordination

• Design, execute quickly, and iterate on improvements to team processes, prioritizing the most important and urgent work
• Serve as a reliable point of coordination across the team, catching things before they fall through the cracks

Skills & experience

You might be a good fit if:

• You think AI might have transformative effects in the coming years, and want to support the people working on ensuring it goes well
• You have strong project management instincts—you consistently track tasks and follow up on loose ends, even while managing multiple projects or priorities
• You’re highly organized and energized by keeping systems running smoothly and documentation up to date
• You’re motivated to make improvements to processes, not just execute on the status quo
• You have strong communication skills (written and verbal) and can build trust across different audiences, e.g. researchers, executives, and policymakers
• You're a quick learner who can engage with complex topics
• Bonus: You have experience in program coordination, project management, research operations, event planning, or related fields