Research Program Coordinator III - Contracts Coordinator

The Medical College of Wisconsin, Inc.; Wauwatosa (WI); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Health insurance

Vision and dental coverage

403B retirement plan

Tuition reimbursement

Paid parental leave

Employee & Family Assistance Program (

Pet Insurance

On-campus fitness facility

Job summary

The Medical College of Wisconsin, Inc. seeks a Program Coordinator III – Contracts Coordinator to provide advanced administrative and contractual support for clinical research.

You will draft, review, negotiate, and manage research agreements and serve as the primary liaison among investigators, sponsors, and legal counsel. This role requires independent judgment, meticulous attention to detail, and the ability to manage multiple contracts and deadlines.

Qualifications

• Bachelor’s degree required; five years contracts experience preferred.
• Experience drafting, reviewing, negotiating, and managing research agreements.
• Knowledge of HIPAA, IRB, and clinical research operations.
• Experience in academic medical centers or healthcare research preferred.

Responsibilities

• Draft, review, and negotiate research agreements including NDAs, DUAs, DTAs, data transfer, and service/vendor contracts.
• Identify risks in contract language and escalate as needed.
• Collaborate with legal, procurement, investigators, sponsors to negotiate terms.
• Maintain contract records and monitor lifecycles, renewals, amendments, and expirations.
• Serve as primary liaison among investigators, sponsors, and external partners on contractual matters.
• Develop contract databases and tracking systems.
• Provide guidance on contract requirements to investigators and staff.
• Support development of contract-related communications.

Skills

Contract language interpretation

Analytical skills

Attention to detail

Multitasking

Written and verbal communication

Confidentiality and judgment

Microsoft Office

Contract management tools

Education

Bachelor's Degree

Tools

Contract lifecycle platforms

Electronic signatures

Database systems

Job description

SummaryThe Program Coordinator III – Contracts Coordinator provides advanced administrative and contractual support for clinical research and program operations. This position serves as a key liaison among principal investigators, research teams, sponsors, legal counsel, procurement teams, and external collaborators. The incumbent is responsible for drafting, reviewing, negotiating, and managing research-related agreements and ensuring adherence to federal, state, sponsor, and institutional requirements. This role requires a high degree of independence, professional judgment, attention to detail, and the ability to manage multiple priorities in a deadline-driven environment.Primary ResponsibilitiesCoordinate the drafting, review, and negotiation of research-related agreements, including Confidentiality Agreements (NDAs), Data Use Agreements (DUAs), Data Transfer Agreements (DTAs), Service Agreements, Vendor Contracts, and Research Collaboration Agreements.Review contract terms and conditions using approved templates and redlining processes.Identify legal, financial, operational, and compliance risks within contract language and escalate concerns as appropriate.Collaborate with legal counsel, procurement, investigators, sponsors, and institutional stakeholders to negotiate equitable contract terms.Ensure all agreements align with federal, state, sponsor, and institutional requirements, including clinical research and HIPAA regulations.Track contract lifecycles, including execution, renewals, amendments, milestones, expirations, and compliance requirements.Maintain contract records and documentation within institutional systems.Serve as the primary point of contact between principal investigators, research teams, sponsors, legal counsel, and external partners on contractual matters.Coordinate communications and facilitate timely resolution of contractual issues.Develop and maintain comprehensive contract databases, records, and tracking systems.Monitor program timelines and ensure completion of critical contract-related deliverables and deadlines.Assist with the development of program resources, forms, reports, and other contract-related communications.Provide guidance and support to investigators and research staff regarding contract requirements.Recommend process improvements that enhance operational efficiency, compliance, and service delivery.Perform other duties as assigned.Knowledge – Skills – AbilitiesAbility to understand, interpret, and apply complex contractual language. Exceptional analytical, organizational, and problem-solving skills. Strong attention to detail and commitment to accuracy. Ability to manage multiple projects and competing deadlines with minimal supervision. Excellent written, verbal, and interpersonal communication skills. Ability to maintain confidentiality and exercise sound professional judgment. Strong customer service orientation and ability to build effective working relationships with internal and external stakeholders. Working knowledge of medical terminology and clinical research operations. Ability to identify risks and develop practical solutions while maintaining compliance with institutional policies. Proficiency with Microsoft Office applications, database systems, and contract management tools.QualificationsMinimum Required Education: Bachelor’s DegreeMinimum Required Experience: 5 yearsPreferred Education: Bachelor's degree in Business Administration, Finance, Accounting, Paralegal Studies, Life Sciences, Healthcare Administration, or a related fieldPreferred Experience: 5 years of progressively responsible experience in contracts administration, grants and contracts administration, legal affairs, or related healthcare/research environments. Experience reviewing, drafting, negotiating, or administering contracts and research agreements; experience in academic medical centers, healthcare systems, or clinical research environments; experience with contract lifecycle management platforms and electronic signature toolsField: Business Administration, Finance, Accounting, Paralegal Studies, Life Sciences, Healthcare Administration, Law Degree or related field#LI-SN1Physical RequirementsWork requires infrequent physical effort such as walking or retrieving materials.Work EnvironmentMay experience slightly disagreeable features such as temperature changes or noise from time to time. Work performed in an environmentally controlled environment.Sensory AcuityAbility to detect and translate speech or other communication required. May occasionally require the ability to distinguish colors and perceive relative distances between objects.Why MCW?Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options403B Retirement PackageCompetitive Vacation and Paid Holidays offeredTuition ReimbursementPaid Parental LeaveEmployee & Family Assistance Program (EFAP)Pet InsuranceOn campus Fitness Facility, offering onsite classesAdditional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc.For a brief overview of our benefits see: Benefits OverviewFor a full list of positions see: MCW CareersAt MCW all of our endeavors, from our internal operations to our interactions with our partners, are driven by our shared organizational values: Caring – Collaborative – Curiosity – Inclusive – Integrity – Respect. We are committed to fostering an inclusive environment that values diversity in backgrounds, experiences, and perspectives through merit-based processes and in alignment with all applicable laws. We believe that embracing human differences is critical to realize our vision of a healthier world, and we recognize that a healthy and thriving community starts from within. Our values define who we are, what we stand for and how we conduct ourselves at MCW. If you believe in embracing individuality and working together according to these principles to improve health for all, then MCW is the place for you. For more information, please visit our institutional website.MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination:The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering an inclusive community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.