Research Coordinator, TEAM UP Scaling and Sustainability Center

Boston Medical Center; Massachusetts; On-site; USD 35,000 - 51,000; Full time

Benefits offered by this job

Competitive pay

Tuition reimbursement and remission

Subsidized medical, dental, vision

Job summary

Boston Medical Center seeks a Research Coordinator to manage day-to-day operations supporting TEAM UP Center studies in pediatric primary care. You will coordinate recruitment, administer staff surveys, and plan ethnographic site visits across partner practices, liaising with the IRB and sites to keep studies on track.

The role requires independent coordination across multiple sites, with attention to protocol compliance and documentation.

Qualifications

• Bachelor's degree and a minimum of 2 years of experience in research coordination, human subjects research, or program evaluation.
• Master's degree in public health or related field preferred, with IRB submissions multi-site experience.
• CITI human subjects research certification preferred.

Responsibilities

• Coordinate staff and partner-site activities to track study milestones and coordination logs.
• Plan and coordinate ethnographic site visits across multiple pediatrics practices.
• Administer staff surveys, monitor response rates, and ensure completion.
• Prepare and maintain IRB protocols, amendments, and renewals, including consent docs.
• Support development of REL Plans, evaluation frameworks, and briefing materials for leadership and partners.
• Attend team meetings, record and distribute minutes as needed.
• Perform data collection instrument QC and ensure reproducibility.
• Document data preparation, cleaning, and analytic procedures.

Skills

IRB coordination

MS Office

Multi-site coordination

Recruitment tracking

Survey administration

HIPAA compliance

Data quality checks

Education

Bachelor's degree

Master's degree preferred

CITI certification

Tools

IRB submissions software

Job description

Position

Research Coordinator

Department

TEAM UP Scaling and Sustainability Center

Location

Boston, MA

Schedule

40 hours per week, On-site

POSITION SUMMARY

The Research Coordinator manages the day-to-day operational and coordination activities that support research and evaluation studies for the TEAM UP Center at Boston Medical Center, an initiative advancing integrated behavioral health (IBH) in pediatric primary care. Working under the direction of the Deputy Director of Research and Evaluation Operations, this position is primarily responsible for coordinating study recruitment and enrollment, administering staff surveys, planning and executing site visits for ethnographic studies, and liaising with the IRB and partner practice sites to keep study activities on track. This position exercises independent judgment in coordinating multi-site logistics and escalates protocol or compliance issues to the Deputy Director as needed.

JOB RESPONSIBILITIES

• Coordinates with clinical and administrative staff at partner sites to facilitate research and evaluation activities, including tracking study milestones and maintaining coordination logs across sites,
• Plans and coordinates site visits for ethnographic and qualitative studies across TEAM UP partner pediatrics practices across many states, including scheduling, logistics, and materials preparation
• Administers staff surveys, including distributing instruments, tracking response rates, and following up with respondents to ensure completion.
• Assists with preparation and maintenance of IRB protocols, amendments, and renewals, including consent documentation to support ongoing compliance
• Supports development and execution of Research, Evaluation and Learning (REL) Plans, evaluation frameworks, and briefing materials for leadership, funders, and implementation partners
• Participates in research and evaluation team meetings; records and distributes minutes as needed
• Performs quality control checks on data collection instruments, dashboards, and derived variables
• Documents processes involved in data preparation, cleaning, and analytic procedures to ensure reproducibility

(The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required).

Disclaimer: Percentages are approximations used for job evaluation purposes. Actual time spent on specific duties may fluctuate based on operational needs and department priorities

JOB REQUIREMENTS

REQUIRED EDUCATION AND EXPERIENCE

• Bachelor's degree and a minimum of 2 years of experience in research coordination, human subjects research, or program evaluation; or equivalent combination of education and experience.

PREFERRED EDUCATION AND EXPERIENCE

• Master's degree in public health or a related field. Experience coordinating IRB submissions and multi-site research activities.

PREFERRED CERTIFICATES, LICENSES, REGISTRATIONS

• CITI human subjects research certification

KNOWLEDGE, SKILLS & ABILITIES

• Ability to prepare and maintain IRB protocol documentation and consent materials in accordance with federal human subjects regulations.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint) for tracking, reporting, and presentation preparation.
• Ability to coordinate logistics for multi-site research activities, including scheduling, travel, and materials preparation.
• Ability to track and report recruitment, enrollment, and study milestones using tracking logs or databases.
• Working knowledge of survey administration and response-tracking procedures.
• Ability to maintain confidentiality of sensitive research and participant information in accordance with HIPAA and institutional policy.
• Basic knowledge of data extraction and quality control procedures for research databases.

JOB BENEFITS

• Competitive pay
• Tuition reimbursement and tuition remission programs
• Highly subsidized medical, dental, and vision insurance options
• Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base especially for individuals pursuing careers in medicine or biomedical research.
• Pioneering Research: Engage in groundbreaking research projects that are driving the forefront of biomedical science.

ABOUT THE DEPARTMENT

As the primary teaching hospital for Boston University Chobanian & Avedisian School of Medicine and BU schools of public health and dentistry, intellectual rigor shapes our inquiries. Our research is led by a belief that skin color, zip code, and financial circumstances shouldn’t dictate health.

Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to [e-mail] or call 617-638-8582 to let us know the nature of your request.

Compensation Range

$25.48- $37.02

This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.

NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.

Equal Opportunity Employer/Disabled/Veterans