Research Coordinator II -School of Dentistry

UTHealth Houston; Houston (TX); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

100% paid medical premiums

Generous time off

Longevity pay

Retirement plan

Wellness programs

Employee discounts

Job summary

UTHealth Houston seeks a Research Coordinator II to support human subjects research, recruitment, data collection, and regulatory submissions. This role involves coordinating across departments and sites, maintaining regulatory documentation, and ensuring protocol compliance.

The ideal candidate holds a Bachelor's degree in a related field and at least 2 years of relevant experience; CITI training and familiarity with REDCap/EPIC are preferred. Some travel may be required.

Qualifications

• Bachelor's degree in a related field required; may substitute years of experience for education.
• 2 years of relevant experience required; substitutes allowed with additional education.

Responsibilities

• Assist with human subjects research activities, including participant recruitment and informed consent.
• Data collection, entry, management, analysis, and reporting across multi-site studies.
• Coordinate regulatory submissions (IRB) and ensure compliance with study protocols.
• Prepare progress reports and assist with budgets and grant proposals.
• Maintain documentation and support monitoring visits, audits, and inspections.
• Provide training or guidance to study personnel as needed.

Skills

Bilingual

Education

Bachelor's degree in related field

Tools

REDCap

EPIC

Microsoft Office

Job description

What we do here changes the world.

UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in.

Once you join us you won't want to leave.

It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees!

As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary:

The Research Coordinator II, assists with human subject research project conduct and management, including participant recruitment and data collection, entry, management, and analysis. Assists with research project logistics, maintaining records, preparing reports, and meeting research milestones and deadlines. UTHealth Houston’s Department of Oral and Maxillofacial Surgery, School of Dentistry, is hiring a Clinical Research Coordinator to join their team of professionals. Responsibilities include including coverage analysis, regulatory submissions, and regulatory compliance; collaborating effectively with investigators, clinical staff, laboratory personnel, and research partners across departments and project sites; coordination with UTHealth Houston partners and clinical both within the TMC and nationwide as part of a multi-site clinical study; participant recruitment, screening, and enrollment for clinical trials; patient follow-up and direct patient care related to research visits; protocol implementation; data collection and entry into electronic data capture systems; maintenance of regulatory documentation; and coordination with sponsors and study monitors. Experience obtaining informed consent and enrolling participants in research studies is preferred. Familiarity with REDCap, EPIC, and Microsoft Office applications, prior experience with IRB submissions is preferred. Completion of CITI training or similar research compliance coursework is required. Supervisory or lead experience is preferred. Some travel may be required. Bilingual preferred.

Specific requirements for the TMD-CREATE project include:

• Coordination of imaging‑based research protocols (MRI/CBCT) and working with radiology teams
• Multi‑site study coordination, including cross‑site communication and maintaining protocol consistency
• Data quality oversight (query resolution, protocol deviations, audit readiness)
• Complex clinical phenotyping and standardized assessments
• Potential biospecimen collection/handling (saliva, blood, etc.)
• Participant retention strategies for longitudinal follow‑up

Position Key Accountabilities:

• Under general supervision, assist with human subjects research activities, including participant recruitment, informed consent, data collection through surveys, interviews, and observations, and ensuring that all activities are conducted according to study protocols.
• Maintains confidential records of collected data, ensures accuracy, compliance and integrity of data. Data may include human subject data and departmental programmatic data. Supports Data Management Sharing (DMS) plan.
• Prepares annual progress reports and applications for various committees and ensures that all staff have received the proper training/attended the appropriate training courses.
• Assists in the preparation of progress and annual reports, contracts and grant proposals to various funding agencies; works closely with the Office of Sponsored Projects on the submission of grants.
• May assist with regulatory submissions (i.e. Institutional Review Board(s), FDA, etc).
• Assists investigator with quantitative and qualitative data analysis, including statistical tests and the creation of figures, tables, and graphs. Helps prepare research papers, presentations, and reports including manuscripts for publications and conferences.
• Assists with the preparation of budgets and reviews re‑budgeting needs and expenditures. Attends research‑planning meetings to assist in preparing budget drafts for departmental leadership approval. Assists with invoicing.
• Responsible for coordinating and responding to site monitoring visits, audits, and inspections.
• May be responsible for maintaining study materials (i.e. test kits, investigational drugs and devices).
• May provide administrative direction training and guidance to study personnel within department.
• Performs other duties as assigned.

Certification/Skills:

• None

Minimum Education:

Bachelor's Degree in a related field required May substitute required education with equivalent years of experience beyond the minimum experience requirement.

Minimum Experience:

2 years of relevant experience required May substitute required experience with equivalent years of education beyond the minimum education requirement.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security‑sensitive position pursuant to Texas Education Code

• 51.215 and Texas Government Code
• 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code
• 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R.
• 791.4. Residency Requirement:

Employees must permanently reside and work in the State of Texas.