Research Coordinator I

University of Southern California; Los Angeles (CA); On-site; USD 44,000 - 48,000; Full time

Job summary

University of Southern California is seeking a Research Coordinator I to support and coordinate daily clinical research activities in Cardiology. The role involves IRB submissions, data collection, participant coordination, and ensuring compliance with federal regulations and USC policies.

The coordinator will work under the supervision of the Director of the Clinical Research Program and the PI, handling consent processes, enrollments, and ongoing study communications with sponsors and staff.

Qualifications

• Bachelor's degree required; combined experience/education acceptable.
• Minimum 1 year of administrative or research experience.
• Working knowledge of MS Office applications.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate with Principal Investigator(s), department, and administration to ensure adherence to regulations and policies.
• Prepare IRB/submission documents and study materials (consent forms, CRFs, enrollment logs, data collection forms).
• Maintain study files and regulatory binders; organize source documents; manage protocol materials.

Skills

MS Office

Communications

Writing skills

Education

Bachelor's degree

Job description

USC’s Keck School of Medicine, Department of Medicine, is seeking a Research Coordinator I to join its Cardiology team. The Research Coordinator’s role is to support, facilitate and coordinate the daily activities of clinical research in Cardiology. The Research Coordinator works with and under the supervision of the Director of the Clinical Research Program and the clinical principal investigator (PI), as well as with the department, sponsor, and institution to assist with recruitment, data collection, IRB submission and other related aspects of clinical studies.

Specific job accountabilities will be:

General Administrative

Coordinates with Principal Investigator(s), department, and central administration to help ensure that clinical research and related activities are performed in accordance with Federal regulations and University and sponsoring agency policies and procedures.

Protocol Preparation & Review

Collaborates with the PI to prepare IRB and any other regulatory submission documents. Prepares other study materials as requested by the PI. These study materials include, but are not limited to, informed consent documents, case report forms (CRFs), enrollment logs, and data collection forms. Establishes and organizes study files, including but not limited to, regulatory binders, study specific source documentation and other materials.

Conduct of Research

Reviews and develops knowledge of the protocol, e.g. timelines, inclusion/exclusion criteria, confidentiality, privacy protections. Assists in communication of study requirements to all individuals involved in the study. Collects documents needed to initiate study and submit to sponsor (ie FDA Forms, CVs, etc). Assists in the informed consent process including interactions with the IRB and discussions with research participants, including answering any questions related to the study. Assures that amended consent forms are appropriately implemented and signed. Screens subjects for eligibility using protocol specific inclusion and exclusion criteria, documenting each potential participant’s eligibility or exclusion. Registers participants to the appropriate coordinating center. Registers each participant in the billing matrix to ensure billing of study procedures to the appropriate funding source. Coordinates participant tests and procedures. Collects data as required by the protocol and completes Case Report Forms. Maintains adequate inventory of study supplies. If handling investigational drugs/devices, follows the sponsor protocol and USC Investigational Drug/Device Accountability. Retains all study records in accordance with sponsor requirements and University policies. Maintains effective and ongoing communication with sponsor, research participants and PI during the course of the study. Works with the PI to manage the day-to-day activities of the study including problem solving, communication and protocol management.

Reporting

Promotes the ethical conduct of research by reporting good faith suspicions of misconduct in research as defined within Code of Conduct. Assists PI with scientific and compliance reporting requirements in accordance with Federal regulations and University and sponsoring agency policies and procedures. Assists in the registration (if required) of the study at ClinicalTrials.gov and maintains current information on the site.

Project Closeout

Assists PI in submission of accurate and timely closeout documents to applicable Federal agencies, University entities, and the sponsoring agency in accordance with Federal regulations and University and sponsoring agency policies and procedures. Arranges secure storage of study documents that will be maintained according to University policy or for the contracted length of time, whichever is longer.

Financial Management

Coordinates appropriate and timely payments to participants (if applicable) in accordance with University policies and procedures.

This is a Non-Exempt position – On-Site Hourly range. The hourly rate range for this position is $32.01 - $35.00. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

Minimum Education: Bachelor's degree, Combined experience/education as substitute for minimum education. Minimum Experience: 1 year. Minimum Field of Expertise: Administrative or research experience. Working knowledge of MS Office applications. Demonstrated effective communication and writing skills. Ability to multi-task and prioritize. Demonstrated ability to work as part of a team as well as independently.

Preferred Education: Bachelor's degree. Preferred Experience: 2 Years. Preferred Field of Expertise: Coordinator Training, Knowledge of medical environment and terminology.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at [phone], or by email at [e-mail]. Inquiries will be treated as confidential to the extent permitted by law. Notice of Non-discrimination Employment Equity Read USC’s Clery Act Annual Security Report USC is a smoke-free environment Digital Accessibility.

Keck Medicine of USC is the University of Southern California’s medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world‑class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Our internationally renowned physicians and scientists provide world‑class patient care at Keck Hospital of USC, USC Norris Cancer Hospital, USC Verdugo Hills Hospital, USC Arcadia Hospital and more than 100 unique clinics in Los Angeles, Orange, Kern, Tulare and Ventura counties. Keck Medical Center of USC, which includes Keck Hospital and USC Norris Cancer Hospital, is among the top 50 hospitals in the country in 8 specialties, as well as the top three hospitals in metro Los Angeles and top 10 hospitals in California, according to U.S. News & World Report’s 2024-25 Best Hospitals rankings.