Grants Analyst, ASG XI (Onsite)

The University of Texas Medical Branch; Galveston (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

The University of Texas Medical Branch in Galveston, TX, seeks a Grants & Contracts Administrator to provide pre- and post-award grant expertise for faculty and principal investigators. This role coordinates with the department and the Office of Sponsored Programs to ensure compliance with grant and contract regulations.

You will assist in proposal preparation, budget analysis, and regulatory reporting, serving as a liaison among departments and sponsored projects administration.

Qualifications

• Bachelor's degree or equivalent in related field.
• Four years of related experience.

Responsibilities

• Assist PIs with preparation of complex grants and contracts proposals.
• Prepare and analyze financial reports for grant accounts.
• Monitor time and effort reporting and certification.
• Advise PIs on grant applications, deadlines, and projections.
• Support annual progress reports and grant submissions.
• Identify funding opportunities based on investigators’ expertise.
• Review forms and ensure compliance with university and funding agency requirements.

Education

Bachelor's degree or equivalent in related field

Job description

Minimum Qualifications

Bachelor's degree or equivalent in related field and four years of experience.

Job Summary

Provides pre and post award grant expertise to faculty members and principal investigators in planning, coordinating, and monitoring research activities and the department’s procedures designed to comply with appropriate regulations relating to research grants and contracts. Serves as a liaison between the Department and other departments and the Office of Sponsored Programs relating to research activities.

Job Duties

• Provide assistance to principal investigators in the preparation of complex grants and contract proposals including formatting of proposals, assisting in budget preparation, and utilization of reference software.
• Assist with the preparation and analysis of financial reports, specifically those related to grant accounts by faculty member and expense category with the goals of assuring that expenses are charged appropriately, that no account is in deficit, that all employees are properly sourced, and that PIs are informed.
• Assist with the monitoring, reviewing, and supervision of time and effort reporting and certification.
• Advise principal investigators regarding grant applications, deadlines, and projections for future research funds.
• Assist principal investigators with annual progress reports and grant submissions.
• Seek funding opportunities for investigators based on their areas of expertise and interest.
• Furnish information and guidance as to the use and content of university and grantor/contractor forms.
• Review completed applications and contracts for accuracy and compliance with the University and funding agency's requirements.
• Review and make recommendations on proposed budget changes to determine whether such changes are permissible under the terms of the grants or contracts.
• Administer and maintain the disbursements of grants pertaining to budgetary guidelines including personnel sourcing.
• Complete and submit progress reports.
• Enter data in grants database.
• Serve as liaison between the Department and sponsored projects administration.
• Perform related duties as required.

Preferred Qualifications

• Prior experience with Grants & Contracts.
• Attention to detail and deadlines.
• Ability to maintain confidentiality.
• Experience with Peoplesoft FMS, InfoEd, and Effort Reporting.
• Ability to manage multiple priorities and multitask accordingly.
• Ability to communicate across organizational levels and platforms.
• Ability to adapt to new software programs and changing environments.

Salary Range

Commensurate with experience.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.

Primary Location

United States-Texas-Galveston

Work Locations

0877 - Jennie Sealy Hospital

Job

Business, Managerial & FinanceRegular

Shift

Standard

Employee Status

Non-Manager

Job Level

Day Shift

Job Posting

Oct 15, 2026, 7:11:27 PM