Research Compliance and Security Data Analyst

Caltech; Pasadena (CA); On-site; USD 106,000 - 110,000; Full time

Job summary

Caltech seeks a Research Compliance and Security Data Analyst to design, build, and manage data-driven, AI-enabled solutions supporting research compliance and security. You will report to the Associate Vice Provost for Research Policy and Compliance and partner with IMSS, Security, and the Office of Sponsored Research to automate workflows and create dashboards for IACUC, IRB, IBC, RSC, and ESCRO.

Responsibilities include collecting and analyzing Institute data, applying AI/ML to document

Qualifications

• Hands-on experience applying AI tools or ML to real-world data or document workflows.
• Bachelor's degree in science, CS, data science, information systems, engineering, or a related field.
• Strong judgment handling confidential information with privacy in mind.

Responsibilities

• Collects, analyzes, and reports regarding Institute data for research compliance committees (IACUC, IBC, RSC, IRB, ESCRO) and Research Security.
• Coordinates with IMSS and committees to develop scripts, apps, integrations, and automated workflows.
• Applies AI/NLP tools to assist with committee functions and research security requirements.
• Maintains compliance data systems, dashboards, and documentation for risk assessment and mitigation.

Skills

AI tools experience

Analytical skills

Project management

Communication skills

Education

Bachelor's degree in science, CS, data science, information systems, engineering, or related field

Tools

Microsoft 365

Databases

Protocol management systems

Job description

Research Compliance and Security Data Analyst Job Category Fulltime Regular ExemptOvertimeEligible Exempt Benefits Eligible Benefit Based

Caltech is a world-renowned science and engineering institute that marshals some of the world's brightest minds and most innovative tools to address fundamental scientific questions. We thrive on finding and cultivating talented people who are passionate about what they do. Join us and be a part of the diverse Caltech community.

Job Summary

The Research Compliance and Security Data Analyst will report to the Associate Vice Provost for Research Policy and Compliance and will manage technical solutions associated with the Research Compliance and Security requirements. Specifically, they will design, build, and manage data-driven, AI-enabled, and web-based solutions that support the Institute's research compliance and security efforts. This position is responsible for activities that ensure Institutional compliance with federal, state, and local regulations regarding research by applying programming, automation, data analytics, and artificial intelligence to compliance workflows and risk assessment. The primary areas of responsibility are improving the efficiency and quality of review and oversight activities for the Institute’s research compliance committees such as the IACUC, IRB, IBC, RSC, and ESCRO, as well as assisting in establishing efficient processes and identification, review, and mitigation of research security risks, including conflicts of interest and commitment, export compliance, and NSPM-33 and Chips and Science Act compliance. Additional responsibilities include supporting Responsible Conduct of Research (RCR) and research misconduct processes where they intersect with compliance and security data.

Program management responsibilities include maintaining compliance data systems and dashboards, developing and documenting automated workflows, evaluating AI tools for responsible use, and partnering with Caltech’s Information Management Systems (IMSS), Security, Office of Sponsored Research, and Office of the General Counsel.

• Collects, analyzes, and provides reports regarding Institute data for research compliance committees (IACUC, IBC, RSC, IRB, ESCRO) and Research Security.
• Coordinates with IMSS and research compliance committees in developing scripts, applications, integrations, and automated workflows that support IACUC, IBC, RSC, IRB, and ESCRO/SCRO functions.
• Applies AI and machine learning tools (e.g., large language models, natural language processing, document classification) to assist with committee functions and research security requirements.
• Coordinates with IMSS, COI, and Export Compliance Analysts and Managers to maintain research security screening processes and tools, such as structured intake of disclosures, collaborator and affiliation checks, and screening against applicable restricted party, export control, and sponsor lists, and flags potential risks for expert review.
• Builds risk assessment and risk mitigation tools, including data-driven risk indicators, tracking of mitigation plans, and dashboards that give the Associate Vice Provost for Research Policy and Compliance and committee leadership visibility into compliance and security status.
• Analyzes compliance and security data to identify trends, gaps, and process improvements, and prepares regulatory, sponsor, and institutional reports and renewal documentation with accuracy and timeliness.
• Provides documentation and technical support for compliance staff, committee members, and investigators on new tools and automated processes.
• Maintains the Office of Research Policy, Research Compliance, and Research Security website and resources.
• Monitors developments in AI, research compliance and security technology, and applicable federal, state, and local regulations, and recommends updates to tools, policies, and procedures.
• Assists the Associate Vice Provost of Research Policy and Compliance/Institutional Official with other compliance requirements, as needed.

Basic Qualifications

• Bachelor's degree in science, computer science, data science, information systems, engineering, or a related field, and a minimum of three years of relevant experience.
• Hands-on experience applying AI tools or machine learning methods to real-world data or document workflows.
• Sound judgment in handling confidential and sensitive information, with attention to privacy and data protection.
• Independent, detail-oriented, reliable, with excellent analytical, problem-solving, and decision-making skills.
• Working knowledge of federal, state, and local regulations and institutional policies relevant to research compliance and research security.
• Excellent communication skills (both verbal and written), including the ability to explain technical concepts to faculty, committee members, and administrators.
• Proven strong organizational and project management skills and the ability to manage multiple projects effectively with minimal supervision.
• Strong computer skills, including experience with Microsoft 365 and use of databases or protocol management systems.

Preferred Qualifications

• PhD in cognitive science, computer science, data science, information systems, engineering, or a related field, or professional certification in research administration, compliance, or information security (e.g., CRA, CIP, CCEP, CISSP, CIPP).
• Experience supporting or administering research compliance functions at a university or research institution, such as IACUC, IBC, IRB, or ESCRO/SCRO, or in a research security or export controls office.
• Experience with electronic protocol or compliance platforms (e.g., Caltech’s PAS, Huron, Cayuse, iRIS, Kuali, or similar), APIs, and system integration.
• Experience with prompt engineering, retrieval-augmented generation, and the evaluation of AI systems, including responsible AI, model governance, and data privacy practices.
• Familiarity with CITI online training platform.

Required Documents

• Resume
• Optional: Links to or descriptions of relevant technical projects (no confidential or proprietary data)

Hiring Range

$106,200 - $110,000 per year
The salary of the finalist(s) selected for this role will be set based on a variety of factors, including but not limited to, internal equity, experience, education, specialty and training.
As one of the largest employers in Pasadena, CA, Caltech is committed to providing comprehensive benefits to eligible employees and their eligible dependents. Our benefits package includes competitive compensation, health, dental, and vision insurance, retirement savings plans, generous paid time off (vacation, holidays, sick time, parental leave, bereavement, etc.), tuition reimbursement, and more. Non-benefit eligible employees will have access to some benefits such as onsite counseling and sick time. Learn more about our benefits and staff perks .

EEO Statement

Caltech is an equal opportunity employer and, as a federal contractor, takes affirmative action to employ qualified individuals with disabilities and protected veterans. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

Disability Accommodations

Caltech complies with the Fair Employment and Housing Act (FEHA) and the Americans with Disabilities Act (ADA). We consider reasonable accommodation measures that may be necessary for eligible applicants and employees to perform the essential functions of a position.

If you would like to request an accommodation to complete this application, interview, or otherwise participate in the employee selection process, please contact Caltech Recruiting at [e-mail] .

Additionally, if you do not meet the basic qualifications of a role but believe you can perform the essential functions of the job with reasonable accommodation, please reach out to Caltech Recruiting at [e-mail] .