Research Center Operations & Grants Coordinator

Columbia University in the City of New York; New York (NY); On-site; USD 71,000 - 75,000; Full time

Job summary

Columbia University in the City of New York is seeking an Administrative Assistant to provide comprehensive administrative and operational support across three research centers: the Columbia Center for Translational Immunology, the Center for Research on Aging and Quality of Life, and the Columbia Center for Human Development.

The role requires coordinating seminars, travel, and meetings; assisting with grant submissions, manuscripts, and reports; maintaining records; and handling confidential

Qualifications

• Bachelor's degree or equivalent combination of education and experience plus 3+ years of related administrative experience.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
• Strong organizational, interpersonal, written, and verbal communication skills.
• Ability to manage multiple priorities, meet deadlines, and work independently in a fast-paced environment.

Responsibilities

• Provide administrative and operational support to Principal Investigators, center leadership, faculty, staff, trainees, and research personnel across three research centers.
• Coordinate seminars, meetings, conferences, recruitment activities, and center-sponsored events, including scheduling and logistics.
• Arrange visitor itineraries, appointments, and travel-related logistics.
• Prepare, compile, organize, and distribute materials for grant submissions, manuscripts, abstracts, presentations, and reports.
• Maintain accurate records of faculty, staff, trainees, center members, and other departmental contacts.
• Process invoices, reimbursements, purchase requests, and other administrative transactions per University policies.
• Order, maintain, and track office supplies, equipment, and inventory.
• Assist with center communications, website updates, and dissemination of information to stakeholders.
• Support recurring administrative processes to ensure efficient center functioning.
• Exercise discretion and confidentiality when handling sensitive information.
• Serve as a resource for inquiries and direct requests appropriately.
• Participate in special projects and perform other related duties.

Skills

MS Office Suite

Strong organization

Confidential info handling

Independent worker

Education

Bachelor's degree or higher

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Teams

Job description

Columbia University in the City of New York is seeking an Administrative Assistant to provide comprehensive administrative and operational support across three research centers: the Columbia Center for Translational Immunology, the Center for Research on Aging and Quality of Life, and the Columbia Center for Human Development.

The role requires coordinating seminars, travel, and meetings; assisting with grant submissions, manuscripts, and reports; maintaining records; and handling confidential