Research Billing System Analyst

University of Akron; Akron, Northern (OH, KY); Hybrid; USD 45,000 - 65,000; Full time

Job summary

The University of Akron is seeking a finance professional to manage invoicing for external sponsors and process payments and reconciliations for research and sponsored programs. You will assist with ERP-related grant billing and ensure accurate posting of transactions.

Key duties include heavy invoicing, collaboration with the business analyst on Workday issues and updates, managing delinquent collections, and supporting grant accountants with award setups and closeouts.

Qualifications

• Requires a Bachelor's Degree in a related field.
• Experience with cost reimbursable accounting and electronic banking systems preferred.
• Strong problem-solving, communication, and customer service skills.

Responsibilities

• Invoicing for sponsored programs and reviewing payments with timely processing and reconciliations.
• Assist with testing, updating and modifying ERP related to grants and grant billing.
• Manage delinquent accounts, reminders, and write-offs for sponsors.
• Support grant accountants with award setups, billing, and closeout activities.

Skills

Accounting basics

Accounts receivable

ERP systems

Microsoft Excel

Education

Bachelor's degree

Tools

Workday

ERP software

Financial databases

Job description

Job Summary

Responsible for all invoicing of external sponsors for research and other sponsored programs. Process all incoming payments, including account reconciliations and managing collections of delinquent accounts. Assist with testing, updating and modifying ERP as related to grants and grant billing functionality.

Essential Functions

• 70% Responsible for timely review, creation, and disbursement of sponsored programs invoices; review and processing of payments-including submission of direct banking forms to Controller’s office for anticipated ACH invoice payments; maintenance of electronic billing files; reconciliation of accounts receivable items and on-account payments, and documentation of invoices generated outside of what is processed in system, with ultimate reconciliation to system.
• 20% Work closely with the business analyst to troubleshoot issues with Workday, implement new releases, and make enhancements to grant functionality Work closely with systems analyst to analyze, design, create, and test billing systems updates and modifications as required due to changing mandates.
• 5% Manage the delinquent account collection and write-off processes, including periodic reminders to delinquent sponsors, and advancing delinquent accounts for further collection action.
• 5% Support grant accountants by reviewing award setups, particularly with regards to billing, assisting with closeout processes for ORA sponsored projects.

Additional Position Information

Education: Requires a relevant Bachelor's Degree. Licenses/Certifications/Requirements: None. Experience: Requires up to 2 years experience in accounting preferably working with cost reimbursable accounting and electronic banking systems. Strong computer skills to include word processing, financial databases, with emphasis on spreadsheets required. Strong problem-solving, customer service and communication skills required. Prefer two years of accounting experience. Higher education experience preferred. Leadership: No authority or responsibility for the supervision of others but must be able to direct others on daily operations and review for accuracy and consistency.

Physical Requirements

Job is physically comfortable; individual is normally seated and has discretion about walking, standing, etc. May occasionally lift very lightweight objects.

Working Conditions

Standard working environment with possible minor inconveniences due to occasional noise, crowded working conditions and/or minor heating/cooling or ventilation problems. Near continuous use (>70% of the time) of a video display terminal.

Compensation: The compensation for this position is commensurate with experience.

FLSA Status (exempt/nonexempt): United States of America (Exempt)

Background Check Statement

The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search.

Non-Discrimination Statement

The University of Akron is an Equal Education and Employment Institution. View our Non-Discrimination Statement for more information.

Equal Opportunity Employer, including disability/veterans.

State of Residence Statement

It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.

The University of Akron empowers our people to flourish by delivering an applied and community-connected educational experience and cultivating research excellence. Leveraging our passion and expertise, we create innovative academic opportunities, support the well-being of our students and employees, and prioritize community embeddedness and engagement to impact lives through transformative experience. Through this focus, UA aspires to be the leader in community-focused higher education. The University of Akron is a lifelong learning partner, recognizing and valuing diverse learning experiences and combining traditional classroom experiences with innovative and robust approaches. As Zips, we prioritize the well-being of our students and employees, cultivate a culture and community where all can flourish, and act as responsible stewards of our resources and infrastructure by leveraging data to differentiate our processes and systems. We leverage our urban campus as a responsive and reliable partner to identify and meet the needs of the region. We intentionally contribute to economic and workforce development and civic life through research, innovation and engagement to provide community-embedded experiential learning opportunities that will enhance the UA experience for all students. We welcome candidates who are passionate about shaping and inspiring the next generation of thinkers, experts, artists and leaders. For more information about The University of Akron or the Akron community please visit our About UA page.

The University of Akron offers a competitive total compensation package comprised of a competitive salary and comprehensive benefits for eligible employees including medical, dental, vision, short and long-term disability, life insurance, and paid leave of absences including time off for illness, vacation, and maternity or paternity leave. In addition, eligible employees and their dependents are provided tuition remission. All staff and eligible non-bargaining unit faculty have the option to request a Flexible Work Arrangement (FWA). The University of Akron participates in state retirement systems and offers alternative retirement options with competitive employer contributions. Optional investment opportunities are available including deferred compensation programs (403(b) and 457(b)). Please visit our benefits home page for more information.