Research Advancement Administrator

Arizona State University; Tempe (AZ); Hybrid; USD 55,000 - 65,000; Full time

Job summary

Arizona State University in Tempe seeks a Research Advancement Administrator to manage post-award activities for sponsored projects. The role supports Workday processing, account monitoring, reconciliations, and reporting, collaborating with SOLS and ORSPA. In-person with a hybrid arrangement allowing two remote days.

The position involves financial planning, salary commitments, and preparation of standard and non-standard reports for investigators, ensuring compliance and timely revenue.

Qualifications

• Minimum: Bachelor's degree and five years of relevant experience or an equivalent combination.

Responsibilities

• Serve as the primary post-award contact for an assigned portfolio of faculty investigators and sponsored projects.
• Provide financial guidance on expenditures, projections, and sponsor requirements.
• Review award documents, terms, restrictions, and reporting requirements.
• Manage sponsored project accounts and approve expenditures per ASU policies and regulations.

Education

Bachelor's degree

Tools

Excel

Workday

Forecasting Tool

Analytics Reporting

Job description

Job Profile

Research Contract Specialist 3

Job Family

Research Contracts

Time Type

Full time

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Profile Summary

Responsible for the strategic management of complex research contracts and grants, overseeing the entire lifecycle from proposal development to post-award management, and providing expertise in navigating regulatory complexities and compliance.

Job Description

Position Salary Range: $55,000 - $65,000; DOE

The School of Life Science is in search of a Research Advancement Administrator (RAA) to provide Post Award Research Administration Support. Under the supervision of the RAA Sr, Post-award, this position will provide support with Post Award Workday processing, account and payroll monitoring, account reconciliations, and account management of sponsored projects. The RAA will also participate in financial meetings and expense planning on sponsored accounts working side by side with the investigators of the project. This position will work closely with business operations team in SOLS. This is an in-person role with a hybrid arrangement that allows two remote days.

Essential Duties

• Serve as the primary post-award contact for an assigned portfolio of faculty investigators and sponsored projects.
• Provide financial guidance to investigators on sponsored project expenditures, projections, allowability, sponsor requirements, and compliance.
• Review and interpret award documents, sponsor terms and conditions, funding restrictions, and reporting requirements.
• Manage sponsored project accounts and approve expenditures in accordance with ASU policies, sponsor requirements, and applicable federal regulations, including Uniform Guidance.
• Monitor, reconcile, and forecast project accounts, including salary commitments, projected expenses, subaward activity, burn-rate analysis, expense transfers, and effort reporting.
• Provide administrative support for post-award actions, including at-risk requests, pre-award costs, re-budgets, no-cost extensions, renewals, and periodic reports.
• Ensure ongoing compliance with university, sponsor, regulatory, and financial requirements; identify compliance concerns and assist with resolution.
• Collaborate with ORSPA, Knowledge Enterprise Award Management, the Business Office, investigators, and departmental staff on award modifications, invoicing, closeouts, negotiations, reporting, and fund approvals.
• Prepare standard and non-standard financial and accounting reports for research investigators.
• Resolve fund management issues, correct errors, and support accurate invoicing to ensure timely revenue collection.
• Maintain project records and files, determine appropriate handling of financial transactions, and approve transactions within designated authority limits.
• Serve as a resource and provide process guidance or training to investigators, business staff, and post-award Research Advancement staff.
• Performs other duties as assigned.

Desired Qualifications

• Strong knowledge of policies, procedures and requirements of institutional and all applicable regulations governing sponsored research projects.
• Must have experience in Financial Management System(s), HR related system(s), Forecasting Tool, and Analytics Reporting.
• Must have experience in using Advanced Excel functions including pivot table, OneNote, MS Word, MS Teams, Skype, Zoom, and Slack.
• Skilled in establishing, nurturing, and maintaining effective professional working relationships.
• Strong ability to understand unit needs, requirements and requests to identify priorities.
• Ability to effectively communicate in person, writing and by phone, and to respond to highly complex situations involving numerous and sometimes competing university constituencies.
• Ability to work independently and effectively in an environment subject to regularly changing priorities and strict deadlines requiring regular follow through.
• CRA or other qualified research administration certification.

Working Environment

Activities are performed in an environmentally controlled office setting, subject to extended periods of sitting, keyboarding, and manipulating a computer mouse; required to stand for varying lengths of time and walk moderate distances to perform work. Frequent bending, reaching, lifting, pushing, and pulling up to 25 pounds. Regular use of standard office equipment.

Department Statement

The School of Life Sciences (SOLS) has provided a vital hub for creative excellence at Arizona State University, with more than 670 faculty, graduate students, postdoctoral fellows and staff, and research that ranges from studies on biodiesel and biohydrogen to vaccine development and the conservation of whales. As ASU's first academic unit to fully reflect President Michael Crow's integrated, interdisciplinary vision for the New American University, the School of Life Sciences offers active and evolving platforms for collaborative, cutting-edge research and faculty whose discovery is freed from traditional institutional boundaries.

Driving Requirement

Driving is not required for this position.

Location

Campus: Tempe

Funding

No Federal Funding

ASU Statement

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.

Notice of Availability of the ASU Annual Security and Fire Safety Report

In compliance with federal law, ASU prepares an annual report on campus security and fire safety programs and resources. ASU's Annual Security and Fire Safety Report is available online at https://www.asu.edu/police/PDFs/ASU-Clery-Report.pdf. You may request a hard copy of the report by contacting the ASU Police Department at 480-965-3456.

• Relocation Assistance – For information about schools, housing child resources, neighborhoods, hospitals, community events, and taxes, visit https://cfo.asu.edu/az-resources.
• ASU's comprehensive benefits package is a key part of your total compensation. Visit the ASU Compensation Estimator

Employment Verification Statement

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement

This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.