Research Adminstrator

The University of Texas at Dallas; Dallas, Northern (TX, KY); Hybrid; USD 31,000 - 36,000; Part time

Job summary

The University of Texas at Dallas seeks a part-time Research Administrator to support regulatory activities for brain health research. The role focuses on IRB submissions, device and protocol documentation, and ensuring compliance with IRB, University policies, and applicable regulations.

The position is hybrid, located in the Dallas area, with remote work options. Ideal candidates will have a bachelor’s degree and at least three years in university research administration, with knowledge of

Qualifications

• Bachelor’s degree in a related field is required.
• Three years of professional experience in research administration in a university setting.

Responsibilities

• Manage regulatory activities for BrainHealth Project and related studies.
• Prepare, coordinate, and submit initial IRB applications, modifications, continuing reviews, and reportable events.
• Develop and revise protocols, informed consent documents, recruitment materials, and regulatory documents.
• Maintain regulatory files, deadlines, and records retention, including CITI certification.

Skills

Regulatory knowledge

Regulatory documentation

Education

Bachelor’s degree in related field

Tools

CITI certification

Job description

Salary Range $2,770-$3,206 monthly Dependent on Qualifications

Pay Basis

Pay Basis Monthly

Position Status

Position Status Regular part-time

Location

Position End Date (if temporary)

Posting Open Date

Posting Open Date 10/13/2026

Posting Close Date

Open Until Filled Yes

Desired Start Date

Desired Start Date 11/09/2026

Job Summary

The Research Administrator supports the regulatory activities of human subjects research conducted at the Center for BrainHealth. A primary focus of this part-time position will be supporting the BrainHealth Project and related studies, working closely with investigators and research teams to develop, submit, maintain, and track regulatory documentation throughout the research study lifecycle.
The Research Administrator helps ensure research activities are conducted in accordance with Institutional Review Board (IRB) requirements, University policies, and applicable federal regulations. The position serves as a regulatory resource to investigators and research teams, helping navigate regulatory questions and supporting consistent and efficient regulatory practices.

Minimum Education and Experience

Bachelor’s degree in related field.
Three (3) years relevant professional experience in research administration in a University research setting; or any equivalent combination of education and experience.

Preferred Education and Experience

• Bachelor’s degree in life science, social/behavioral sciences, public health or related field.
• Three (3) or more years of experience in clinical research compliance, regulatory research, and/or operations in the academic or private sector.
• Knowledge of International Council for Harmonisation Good Clinical Practice (ICH - GCP), Department of Health and Human Services (HHS), Office for Human Research Protections (OHRP), and FDA regulations and procedures
• Experience supporting human subjects research in behavioral, neuroscience, clinical areas
• Experience independently preparing and managing IRB submissions, including new protocols, modifications, continuing reviews, reportable events, and study closures.
• Experience providing regulatory guidance to investigators and research teams and applying regulatory requirements to evolving research activities.
• Experience managing regulatory documentation, requirements, and deadlines across multiple related studies or a complex research portfolio.
• Experience with collaborative and/or multi-site research, including coordination of research agreements such as reliance agreements, data use agreements, and other agreements with external partners or institutions.

Other Qualifications

To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

• Manage regulatory activities for the BrainHealth Project and related studies, as well as other Center for BrainHealth research activities as assigned.
• Prepare, coordinate, and submit regulatory materials throughout the study lifecycle, including initial IRB applications, modifications, continuing reviews, reportable events, and study closures.
• Develop and revise protocols, informed consent documents, recruitment materials, and other study-specific regulatory documents in collaboration with investigators and research teams.
• Maintain accurate and complete regulatory files and tracking systems, including study approvals, regulatory deadlines, records retention, CITI certification and required reporting.
• Serve as a regulatory resource to investigators and research staff, providing guidance on IRB processes, institutional policies, applicable regulations, and regulatory considerations associated with proposed study activities or changes.
• Develop and maintain processes, templates, and guidance to support regulatory activities across related studies, including umbrella and study-specific IRBs, promoting consistency, efficiency, and reduced administrative burden for investigators and research teams.
• Coordinate responses to IRB requests and support the documentation and reporting of protocol deviations, unanticipated problems, noncompliance, and other reportable events, as applicable.
• Support regulatory activities for collaborative, multi-site, and externally partnered research, including coordination with appropriate teams on research agreements and cross-institutional regulatory requirements; support regulatory reviews, monitoring activities, and audits as needed.
• Collaborate with grant specialists and research teams to identify and address regulatory requirements associated with grant proposals, funded projects, and study implementation.

Physical Demands and Working Conditions

Physical Activities

Working Conditions

Additional Information

This is a part-time, hybrid position. The Research Administrator will work collaboratively with investigators, research staff, research operations, and institutional regulatory offices while independently managing assigned regulatory responsibilities.
Hybrid remote work environment available and a UT Dallas Remote Work Agreement is required upon employment. Use of personal computer and other standard office equipment may be required. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice.

Special Instructions Summary

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Which best describes your highest level of education?
  • High School Diploma
  • Associates Degree
  • Bachelor's Degree
  • Master's Degree
  • Other Advanced Degree
• Please indicate years of relevant experience in an administrative support role in a college or university:
  • None
  • One to four years
  • Four to six years
  • Six to nine years
  • Nine to 12 years
  • 12 plus years
• Have you previously worked in a clinical setting?
  • Yes
  • No
• Please provide your years of research experience in neuroscience, cognition, and/or computational modeling.
  • None
  • Less than one year
  • One to two years
  • Two to Five years
  • Five or more years

Required Documents

• Resume
• Cover Letter/Letter of Application

Optional Documents

• Unofficial Transcripts
• Other Document
• Veteran Employment Preference - Form DD-214

Human Resources,
800 West Campbell Road, AD3.418
Richardson,
TX 75080-3021