Research Administrator 2, Emergency Medicine (Remote Opportunity)

Stanford Reglab; United States; Remote; USD 75,000 - 110,000; Full time

Job summary

The Department of Emergency Medicine at Stanford University School of Medicine is seeking a Research Administrator 2 to manage the proposal preparation and post-award activities on grants, contracts, program projects, and federal grants. The position offers flexibility to base anywhere in the U.S.

with minimal travel to campus 2-3 times per year. Under supervision, you will develop budgets, liaise with principal investigators and the Office of Sponsored Research, monitor expenditures, and ensure

Qualifications

• Bachelor’s degree and 3 years of related experience.
• Knowledge of governmental regulations.
• Excellent written and verbal communication.
• Strong analytical skills and Excel proficiency.
• Knowledge of accounting principles.
• Complete CRAFT I and II within first year.
• Procurement knowledge including sole-sourcing and cost analyses.
• Project management competency.
• Extreme attention to detail.

Responsibilities

• Prepare administrative components of proposals per guidelines.
• Develop and justify budgets.
• Coordinate with PI, Office of Sponsored Research; respond to sponsor inquiries.
• Ensure awards setup and cost-sharing; initiate cost transfers.
• Review expenditures and advise on post-award spending.
• Develop reports and forecasting for projects.
• Support audits with required documentation.
• Mentor and provide cross-training as needed.

Skills

Excel skills

Budgeting skills

Policy interpretation

Communication skills

Education

Bachelor’s degree

Tools

CRAFT I & II

Procurement knowledge

Job description

The following position will have the flexibility to be based anywhere in the U.S., for candidates who are willing to travel to the Stanford School of Medicine campus 2-3 times per year.

Be part of a growing, mission-driven finance team dedicated to advancing the future of emergency medicine. The Department of Emergency Medicine at Stanford University School of Medicine is seeking a Research Administrator 2 to work under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex.

At Stanford, every employee plays a part in our mission for a better tomorrow—from researchers to operations and from food services to educators. Join our team to work towards a future you believe in.

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a help ticket.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. See Admin Guide 1.7.4: Equal Employment Opportunity, Non-Discrimination, and ...

Provide a full range of administrative, financial and other tasks associated with pre and/or post award sponsored research activities and services, including proposal review and post award management of funds and budgets.

Core Duties:

• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.

• Develop, prepare, and finalize project budgets, and provide budget justification.

• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.

• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.

• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.

• Develop and communicate reports supporting project status; create effective forecasting and decision aides.

• Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.

• Understand, apply, and advise on university and government policies for projects.

• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.

• Participate in and contribute to process improvements. Lead other staff in group projects

• May participate as a mentor and provide cross-training as needed.

Minimum Education and Experience

Bachelor’s degree and three years of job-related experience, or combination of education and relevant experience.

Knowledge, Skills and Abilities:

1. Basic knowledge of governmental regulations.

2. Ability to understand, interpret, and communicate policies and procedures.

3. Excellent oral, written, and communication skills.

4. Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.

5. Strong accounting skills; knowledge of accounting principles.

6. Ability to complete Cardinal Research Administration Foundational Training (CRAFT) I and II within first year in role.

7. Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.

8. Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.

9. Competency in project management.

10. Extreme attention to detail.

11. Ability to work well independently, but also to seek or offer assistance when needed.

12. Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.

13. Excellent time management and organizational skills.

Certificates and Licenses Required

Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position.

Certified Accountant or Auditor or similar credential desired.