Research Administrator 2, Emergency Medicine (Remote Opportunity)

Stanford University School of Medicine; Palo Alto (CA); Remote; USD 75,000 - 110,000; Full time

Job summary

Stanford University School of Medicine’s Department of Emergency Medicine seeks a Research Administrator 2 to manage proposal preparation and post-award activities on grants, contracts, and federal funding. This role offers nationwide base with campus travel 2–3 times yearly.

Bachelor's degree and 3 years of related experience required; strong accounting, Excel, and communication skills are essential. Completion of CRAFT I/II within the first year is expected; opportunity to support complex

Qualifications

• Bachelor's degree and 3 years of related experience.
• Knowledge of governmental regulations.
• Proficiency in Excel and web-based tools.
• Excellent oral and written communication.
• Strong accounting skills and knowledge of accounting principles.
• Ability to complete CRAFT I and II within first year.
• Procurement knowledge including sole-sourcing and cost analyses.
• Knowledge of property management related to title of equipment.
• Competency in project management.
• Extreme attention to detail.

Responsibilities

• Prepare administrative components of proposals and manage submission process.
• Develop project budgets and provide budget justification.
• Coordinate between investigators, Office of Sponsored Research, and departments; respond to sponsor inquiries.
• Ensure awards setup and cost-sharing compliance; initiate cost transfers.
• Review expenditures and advise on post-award spending and commitments.
• Create reports and forecasting for project status.
• Participate in contract closeout and audit preparation.
• Advise on university/government policies for projects.
• Serve as a resource to investigators and staff.
• Lead process improvements and mentor staff.

Skills

Communication

Analytical skills

Excel

Web-based tools

Accounting

CRAFT I/II

Procurement

Project management

Independent work

Attention to detail

Education

Bachelor's degree

Tools

CRAFT I/II

Advanced Excel

Job description

Job Description

Be part of a growing, mission-driven finance team dedicated to advancing the future of emergency medicine. The Department of Emergency Medicine at Stanford University School of Medicine is seeking a Research Administrator 2 to work under minimal supervision to manage the proposal preparation and/or post award activities on grants, contracts, program projects, and federal grants, both routine and complex. The following position will have the flexibility to be based anywhere in the U.S., for candidates who are willing to travel to the Stanford School of Medicine campus 2-3 times per year.

Responsibilities

Core Duties

• Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored and non-sponsored research guidelines. Oversee and communicate submission process, both paper and electronic; review documents for completeness and compliance.
• Develop, prepare, and finalize project budgets, and provide budget justification.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries.
• Collaborate with Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled; initiate cost transfers.
• Review and approve expenditures, advise on post award spending and commitment activity, and oversee compliance related to fund and revenue.
• Develop and communicate reports supporting project status; create effective forecasting and decision aides.
• Participate in contract closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries.
• Understand, apply, and advise on university and government policies for projects.
• Serve as a resource on subject area and overall technical resource to principal investigator and other university staff.
• Participate in and contribute to process improvements. Lead other staff in group projects
• May participate as a mentor and provide cross-training as needed.

Minimum Education And Experience

Bachelor's degree and three years of job-related experience, or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Basic knowledge of governmental regulations.
• Ability to understand, interpret, and communicate policies and procedures.
• Excellent oral, written, and communication skills.
• Excellent analytical skills; demonstrated proficiency in Excel and web-based tools.
• Strong accounting skills; knowledge of accounting principles.
• Ability to complete Cardinal Research Administration Foundational Training (CRAFT) I and II within first year in role.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications.
• Competency in project management.
• Extreme attention to detail.
• Ability to work well independently, but also to seek or offer assistance when needed.
• Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.

Certificates And Licenses Required

Cardinal Research Administration Foundational Training (CRAFT) I and II must be completed to remain in this position.

Certified Accountant or Auditor or similar credential desired.

About Us

At Stanford, every employee plays a part in our mission for a better tomorrow - from researchers to operations and from food services to educators. Join our team to work towards a future you believe in.

The job duties listed are typical examples of work performed by positions in this job classifications and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

Consistent with its obligations under the law, the University will provide reasonable accommodations to applicants and employees with disabilities. Applicants requiring a reasonable accommodation for any part of the application or hiring process should contact Stanford University Human Resources by submitting a help ticket.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. See Admin Guide 1.7.4: Equal Employment Opportunity, Non-Discrimination, and Affilliative Action Policy; Know Your Rights: Workplace Discrimination is Illegal.