Research Administrator 2

UCLA; Los Angeles (CA); On-site; USD 65,000 - 90,000; Full time

Job summary

The UCLA Department of Statistics & Data Science is seeking an experienced financial support specialist to manage purchasing, reimbursements, and department budgeting. The role supports faculty research, class offerings, and program administration, ensuring accurate financial records and compliant processes.

This position emphasizes analytical thinking, cross‑functional collaboration, and proficiency with Excel and campus systems to monitor expenditures, prepare reports, and help the department

Qualifications

• 1-2 years in UCLA purchasing, reimbursements & financial mgmt (Preferred).
• Budgetary analysis & control; reconcile ledgers & monitor expenditures.
• Excellent analytical skills to assess financial data and propose solutions.
• Ability to communicate with diverse backgrounds to convey information.
• Proficient with Windows and software like Excel and Word.
• Team player; cooperate with colleagues and assist in duties when needed.
• Ability to create and maintain Excel spreadsheets to track funding.
• Knowledge of UCLA PAMS, RAPID Close-out tool and Cayuse (Preferred).
• Experience with ERS, MTF, ROR, P-Card, T&E, Gift processing, Gift & Service accounting (Preferred).
• Working knowledge of university accounting policies and contract/grant rules (Preferred).

Skills

Purchasing

Reimbursements

Budget analysis

Analytical skills

Communication with diverse backgrounds

Excel

Windows-based computing

Teamwork

Multitasking

Excel budgeting spreadsheets

Education

Bachelor's Degree

Tools

BruinBuy Plus

Connexxus

UCPath

UCTRS

CashNet

PAMS

RAPID Close-out tool

Cayuse

Job description

Position Summary

The UCLA Department of Statistics & Data Science is an academic department within the UCLA College of Letters and Science and the Division of Physical Sciences. The department oversees all class offerings, faculty research, and graduate and undergraduate programs.

Salary & Compensation

• UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

• 1-2 Years Purchasing, reimbursements, and general UCLA financial management. (Preferred)
• Demonstrated skill in budgetary analysis and control which includes reconciling ledgers, monitoring expenditures based on existing revenue and cost data. (Required)
• Excellent analytical skills to access financial information, anticipate problems, develop alternative solutions, make recommendations and implement changes. (Required)
• Demonstrated skill in speaking with persons of various social, cultural, economic and educational backgrounds to effectively obtain and convey information. (Required)
• Proficient in the operation of a Windows-based computer. Includes various software, such as Excel, Word, etc. (Required)
• Ability to work cooperatively with co-workers and to assist in areas outside of assigned duties occasionally to help ensure that the mission of the department is completed. (Required)
• Ability to organize and perform a variety of tasks that need to be carried out simultaneously with frequent interruptions. (Required)
• Ability to create and maintain individualized Excel spreadsheets to track funding at the request of professors. (Required)
• Demonstrated knowledge of and experience with UCLA PAMS, RAPID Close-out tool and Cayuse. (Preferred)
• Experience with Effort Reporting System (ERS), Monetary Transfer of Funds (MTF), Recharge Order Request (ROR), P-Card management, T&E Card management, Gift processing, Gift & Service Accounting. (Preferred)
• Working knowledge of university accounting and other administrative policies and procedures. (Preferred)
• Demonstrated working knowledge of federal and state contract and grant fiscal policies and procedures. (Preferred)
• Proficient in the use of BruinBuy Plus, Connexxus, UCPath, UCTRS, and CashNet. (Preferred)

Education, Licenses, Certifications & Personal Affiliations

• Bachelor's Degree Bachelor's degree in a related field and/or equivalent experience/training. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.
• Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired.

Schedule

8:00am to 5:00pm

Union/Policy Covered

CX-Clerical & Allied Services