Research Administrator

University of California - Los Angeles (UCLA); Los Angeles (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

UCLA seeks a Research Administrator 2CX to support the Center for Domain-Specific Computing. The role requires careful financial oversight of contracts and grants, including reporting and compliance, with strong communication across sponsors, faculty and staff.

Initially onsite, the position offers a hybrid schedule after training and involves coordination with multiple university and industry partners. During training (3–6 months) work will be fully onsite, with later eligibility for hybrid

Qualifications

• Fund management/contracts/grants experience is required.
• Knowledge of government contracting procedures (DARPA, NSF) including proposal preparation and reporting.
• Ability to perform financial analysis, budgeting, forecasting and contract administration; proficient with Excel.
• Demonstrated skills in technical writing and editing; using text processing tools.
• Knowledge of UCLA's general ledger and contracting accounting systems; familiarity with BruinBuy Plus and Concur Travel Express.
• Good communication to interact with sponsors, faculty, staff and university entities.

Skills

Fund management

Contract cost analysis

Financial analysis

Technical writing

Accounting systems knowledge

Effective communication

Tools

Excel

BruinBuy Plus

Concur Travel Express

Job description

Special Instructions to Applicants

Position will be offered at 75% but may increase to 100% at certain times of the year according to workload and business needs. Position is hybrid-eligible but while training, will be fully onsite. Training is expected to last 3-6 months.

Department Summary

The Computer Science Department strives for excellence in creating, applying, and imparting knowledge in computer science and engineering through comprehensive educational programs, research in collaboration with industry and government, dissemination through scholarly publications, and service to professional societies, the community, the state, and the nation.

Position Summary

During the period of initial training which could last up to 6 months, the position is fully onsite. After training has been successfully completed, the position will be eligible for a hybrid schedule based on business needs. This position is being offered at 75%. This will be increased to 100% at certain times of the year (for example, based on workload or operational needs) and effort at 100% is required during those times.

Under minimal supervision from the Director of the Center for Domain-Specific Computing (CDSC), this incumbent performs critical tasks that ensure the productivity, effectiveness and success of the multi-faculty Center, currently supported by a consortium of industrial partners from major technology companies as well as federal grants. The incumbent acts as a key point-of-contact for the Center; interprets and implements university financial policies; monitors expenditures and analyzes cost reports; uses good communication skills to plan and coordinate annual reviews; monitors grant to ensure compliance with reporting requirements; participates in the preparation and submission of reports, overviews, briefings, etc. Incumbent is also responsible for the administration of several other research grants from both government and industry associated with the Center's director in his parallel role as the head of the VAST (VLSI architecture synthesis & technology) Laboratory. The position will also assist with the director's graduate students' employment administration.

Salary & Compensation

*UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits.

Qualifications

1. Fund management/contracts/grants experience (Required)
2. 1. Demonstrate or acquire knowledge of DARPA, NSF, and other government agency contracting procedures, including proposal preparation and submission, contract reporting and contract cost collection. (Required)
3. 2. The ability for financial analysis, budgeting, forecasting and administration for contracts; Proficiency in use of computer programs/tools related to financial budgeting and projection, such as Excel. (Required)
4. 3. Demonstrated skills in technical writing and editing. Use of appropriate text processing applications. (Required)
5. 4. Knowledge of basic accounting principles, and specifically, UCLA's general ledger and contracting accounting systems. Also skill in using university online systems such as BruinBuy Plus and Concur Travel Express. (Preferred)
6. 5. Good communication skills to interact professionally with government and industrial sponsors, faculty, research team members, departmental staff, graduate students and various university entities. (Preferred)
7. 6. Skill in analyzing information, defining problems or objectives, identifying relevant concerns, formulating conclusions, and proposing alternatives and solutions. (Required)

Special Conditions for Employment

• Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation.
• Live Scan Background Check: A Live Scan background check must be completed prior to the start of employment.

Schedule

8:00 a.m. to 5:00 p.m.

Union/Policy Covered

CX-Clerical & Allied Services

Complete Position Description

https://universityofcalifornia.marketpayjobs.com/ShowJob.aspx?EntityID=38&JDName=Research%20Administrator%202%20CX%20(40083773)